OneFile Service Agreement · UK public procurement notice

Official notice

Authority: Ministry of Defence (Central government)

ServicesAward procedure without prior publication of a call for competition

Sectors: IT Services & Software (72) Delivery: UK

Awarded value£48,831published contract · exc. VAT

Awarded 18 Mar 2024no call for competition

Awarded to Onefile Ltd

What is being bought

Published requirement description

OneFile Eportfolio and OneFile Learning Hub as a central digital repository for the management of the PIP portfolio completion and accreditation.

This is a CoP National Governing Body for Police recommended database which will enable suitable recording, tracking and searchable data in the completion of the portfolio which allows accreditation of Service Police. This will also be essential when inspected by governing bodies to show the progress.

CPV: Computer archiving services

The lotProcurement structure

single lot · no lot value published

Lot #1OneFile Software PackageAwarded

Delivery: UK

Procedure terms & legal framework

From the official record

Procedure method: Award procedure without prior publication of a call for competition
Legal basis: CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category: Services
Notice status: Awarded without competition
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Direct award (no call for competition)
GPA / WTO covered: Yes (GPA)
Recurring procurement: Unspecified in notice
First published: 19 Mar 2024, 13:44 GMT
Last source update: 19 Mar 2024, 13:44 GMT
Authority reference: 710019451
FTS notice number: 2024/S 000-008836
Classification (CPV): Computer archiving services
Delivery area: UK
Official registry OCID: ocds-h6vhtk-044a5a Find a Tender

Why no open competition: The procurement falls outside the scope of application of the directive
Published justification: OneFile are the only company that deliver The OneFile Portfolio and Hub, and this is a system that is recognised and supported by the CoP, the National Policing organisation for standards, training and accreditation of Policing.
OneFile have previously had a contract with MoD, the contact for the MoD Police expired in 2020 after 5 years as a customer, however, a new contract would need to be created for this. RAF also use this system.
With the above information this is suitable and must be a single source business as there are no others that deliver.

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value £48,8311 contract exc. VAT

Bids received 1

Contracts signed 1latest 18 Mar 2024

Awarded to	Value	Date	Status
Onefile LtdOneFile Subscription	£48,831 †	—	Awarded

Contracts

OneFile Subscription · Onefile Ltd
Signed
18 Mar 2024
Value
£48,831
Status
active

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
1bids	—	—	—

Contracting authority & participating public bodies

Ministry of Defence

Contracting authorityCentral GovernmentMinistry or any other national or federal authority, including their regional or local subdivisionsDefence Kentigern House, 65 Brown Street, Glasgow, UK, G2 8EXContact name, email

Bidders & participating suppliers

1 commercial party on the notice

OneFile LtdAwarded supplier 6th Floor, Corner Block, Quay Street,, Manchester, UK, M3 3HN

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.