One HMG Movement of Personal Effects Contract

This requirement details the current Foreign, Commonwealth and Development Office (FCDO) and Partners across Government (PAGs) (collectively known as the Authority) requirements for the movement of personal belongings and vehicles between specified establishments in the UK and Overseas.

The contract will be open for all UK Government departments and regional assemblies to join. An indicative list of these are below : Foreign, Commonwealth & Development Office (FCDO), FCDO Services (FCDOS), British Council, Department for Transport, Home Office (HO), Home Office - Border Force, Home Office – Counter Terrorism Unit , Medical Research Council, National Crime Agency (NCA), Crown Prosecution Service (CPS), Welsh Government, Metropolitan Police, Department for Environment Food and Rural Affairs (DEFRA), Department of Work & Pensions, HM Treasury, HMRC, Ministry of Justice, NI Government, Public Health England (PHE), Scottish Government, UK Research & Innovation (UKRI) ,Department for Business Energy & Industrial Strategy (BEIS), Office of National Statistics (ONS), House of Commons, Defence Academy, CEFAS, Food Standards Agency, Intellectual Property Office (IPO) and the Department for Health. The contractor should be aware that not all departments will join the contract from 1st September 2022; some may join at a later date. Departments joining at a later date will benefit from the agreed contracted rates.

Each PAG will be responsible for payments to the contractor in relation to services used under the contract by its employees.

The Authority is responsible for the provision of a variety of services to support the postings of HMG staff including Diplomatic Staff overseas. This includes the movement of personal belongings and vehicles to and from overseas Posts.

The Contractor will provide the comprehensive services necessary for the safe, expeditious and satisfactory removal of the Personal Effects, UAF and Personal Vehicles sent by the Authority, by airfreight, road and sea freight from the UK to Posts, from Posts to the UK and from Posts to other Posts in accordance with the rules and regulations set out in the relevant PAG/FCDO Guidance.

The estimated moves annually in each category are:

Personal Effects 1200 - 2200

UAF 800 - 1800

Personal Vehicles 0 - 120

These figures may be subject to change.

All organisations post officers abroad in different ways and at different times. This will provide a challenge for the Contractor in the provision and delivery of the movement of personal effects.

The need to manage individuals who travel abroad at short notice combined with the requirements of families posted to remote diplomatic missions will provide the Contractor with an exciting opportunity to develop a high quality and effective level of service. Additional information: N/A