Official UK procurement notice
OHFT: Provision of CAFM and IWMS System with Associated Services
Authority: Oxford Health NHS Foundation Trust (Central government)
What is being bought
Published requirement descriptionOxford Health NHS Foundation Trust (the Authority or OHFT) is a community-based provider, delivering physical and mental health services across Oxfordshire, Buckinghamshire, Wiltshire, Swindon and Bath Northeast Somerset. OHFT is looking to run a future procurement exercise to identify a modern, scalable and integrated Computer Aided Facilities Management (CAFM) and Integrated Workplace Management System (IWMS) system.
- The authority expects to re-tender this requirement around 1 Nov 2031, 23:59 GMT.
- How the procedure runs: This procurement will be conducted using the Competitive Flexible Procedure (CFP) under the Procurement Act 2023. The process has been designed to identify the solution that offers the best overall value, quality, functionality, and fit for the Trust's requirements. The procurement will comprise a multi-stage evaluation process, including a Participation Stage (PSQ), Invitation to Tender (ITT), system demonstrations, clarification activities where required, and final evaluation. Suppliers will be progressively assessed and down-selected against mandatory requirements, technical capability, implementation approach, social value, commercial considerations, and overall solution fit. Following evaluation, the highest scoring supplier will be selected for contract award in accordance with the published evaluation methodology.
CPV: Facilities management software package
The lotProcurement structure
single lot · value publishedLot #1RenewalPublished value£750,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (1)
- 1. Procurement Specific Questionnaire (PSQ): 100%
Published award criteria (1)
- 1. Procurement Specific Questionnaire (PSQ)
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Goods
- Notice status
- Closed
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Yes · next expected 1 Nov 2031
- First published
- 19 May 2025, 12:35 BST
- Last source update
- 18 Jun 2026, 14:10 BST
- Award evaluation window
- Submission end – 2 Nov 2026
- Authority reference
C451956- FTS notice number
2026/S 000-053789- Latest notice
- Tender notice (UK4)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0516ceFind a Tender
- How it runs
This procurement will be conducted using the Competitive Flexible Procedure (CFP) under the Procurement Act 2023. The process has been designed to identify the solution that offers the best overall value, quality, functionality, and fit for the Trust's requirements. The procurement will comprise a multi-stage evaluation process, including a Participation Stage (PSQ), Invitation to Tender (ITT), system demonstrations, clarification activities where required, and final evaluation. Suppliers will be progressively assessed and down-selected against mandatory requirements, technical capability, implementation approach, social value, commercial considerations, and overall solution fit. Following evaluation, the highest scoring supplier will be selected for contract award in accordance with the published evaluation methodology.
How it was run
Official notice- Requests to participate (first stage)
- 23 Jun 2026, 12:00 BST
- Submission deadline
- 23 Jun 2026, 12:00 BST
- Clarification deadline
- 23 Jun 2026, 12:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Interested parties can access the relevant documents via the Atamis system at health-family.force.com/s/Welcome ↗ using the contract reference C451956. Submissions are through Atamis but must be registered on the system to do so.
Timeline
19 May 2025 → 2 Nov 2026 · 9 dates- Planning notice published19 May 2025, 12:35 BST
- Market engagement13 Jun 2025, 23:59 BST
Oxford Health NHS Foundation Trust is conducting this supplier questionnaire as part of its preliminary market engagement for a future procurement of a CAFM/IWMS system. The purpose of this exercise is to gather feedback from the market to help shape our specification, delivery model, and procurement approach. This questionnaire is voluntary, non-evaluative, and responses will be used solely to inform our planning. Your insight will help ensure that the procurement is commercially viable, appropriately structured, and aligned with supplier capabilities. For clarity, this is not a call for competition. Interested parties can access the relevant documents via the Atamis system at health-family.force.com/s/Welcome ↗ using the contract reference. Suppliers may also submit the completed questionnaire through Atamis but must be registered on the system to do so.
- Next notice expected30 Jun 2025, 23:59 BST
- Tender notice published134 days ago8 Jun 2026, 13:38 BST
- Latest notice published124 days ago18 Jun 2026, 14:10 BST
- Clarification questions by119 days ago23 Jun 2026, 12:00 BST
- Submission deadline119 days ago23 Jun 2026, 12:00 BST
- Today20 Oct 2026
- Contract startsin 12 days2 Nov 2026
- Award decision expected byin 13 days2 Nov 2026, 23:59 GMT
Notice history
6 events · 3 releases on Find a Tender · since 19 May 2025- Preliminary market engagement notice published19 May 2025, 12:35 BSTUK2
- Tender notice published8 Jun 2026, 13:38 BSTUK4
- Published value updated to £750,0008 Jun 2026, 13:38 BSTwas £800,000
- Status changed to active8 Jun 2026, 13:38 BST
- Procurement method changed8 Jun 2026, 13:38 BST
- Tender notice published18 Jun 2026, 14:10 BSTUK4
Published amendments (1)
Extension to Enquiry Deadline and Participation Deadline
Contracting authority & participating public bodies
Official documents & specifications (3)
Official links; attachments are not copiedNotices published for this procedure
- Tender notice Tender notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender