Offsite Document Storage

{
  "id": "003527-2025",
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    "tender"
  ],
  "date": "2025-02-03T16:23:27Z",
  "ocid": "ocds-h6vhtk-04db2e",
  "buyer": {
    "id": "GB-FTS-102018",
    "name": "The Crown Estate Commissioners"
  },
  "tender": {
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    "lots": [
      {
        "id": "1",
        "status": "active",
        "renewal": {
          "description": "1 + 1 Years"
        },
        "hasOptions": false,
        "hasRenewal": true,
        "description": "Currently, TCE maintains two separate storage contracts. Legal documents, including leases, licenses, and statutory declarations for our assets, are stored with one provider under a specific contract ending 6 July 2025.\n                                                                    Meanwhile, our paper policy and correspondence files are stored with a different provider  under a separate contract ending 19 October 2025.\n                                                                     We now require a single contract with one supplier ('the Supplier') to provide all three services. This approach is expected to enhance efficiency and reduce costs.",
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          "criteria": [
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        "contractPeriod": {
          "durationInDays": 1080
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        "deliveryAddresses": [
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            "region": "UK"
          }
        ],
        "additionalClassifications": [
          {
            "id": "79130000",
            "scheme": "CPV",
            "description": "Legal documentation and certification services"
          }
        ]
      }
    ],
    "title": "Offsite Document Storage",
    "status": "active",
    "coveredBy": [
      "GPA"
    ],
    "documents": [
      {
        "id": "economic1",
        "documentType": "economicSelectionCriteria"
      },
      {
        "id": "technical1",
        "documentType": "technicalSelectionCriteria"
      }
    ],
    "bidOpening": {
      "date": "2025-03-03T13:00:00Z"
    },
    "legalBasis": {
      "id": "32014L0024",
      "scheme": "CELEX"
    },
    "awardPeriod": {
      "startDate": "2025-03-03T13:00:00Z"
    },
    "description": "Currently, TCE maintains two separate storage contracts. Legal documents, including leases, licenses, and statutory declarations for our assets, are stored with one provider under a specific contract ending 6 July 2025.\n                                                        Meanwhile, our paper policy and correspondence files are stored with a different provider  under a separate contract ending 19 October 2025.\n                                                         We now require a single contract with one supplier ('the Supplier') to provide all three services. This approach is expected to enhance efficiency and reduce costs.",
    "tenderPeriod": {
      "endDate": "2025-03-03T12:00:00Z"
    },
    "hasRecurrence": false,
    "classification": {
      "id": "79131000",
      "scheme": "CPV",
      "description": "Documentation services"
    },
    "submissionTerms": {
      "languages": [
        "en"
      ]
    },
    "submissionMethod": [
      "written"
    ],
    "procurementMethod": "open",
    "mainProcurementCategory": "services",
    "procurementMethodDetails": "Open procedure"
  },
  "parties": [
    {
      "id": "GB-FTS-102018",
      "name": "The Crown Estate Commissioners",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UK",
        "locality": "London",
        "postalCode": "SW1Y 4AH",
        "countryName": "United Kingdom",
        "streetAddress": "1 St James's Market"
      },
      "details": {
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        "classifications": [
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            "scheme": "TED_CA_TYPE",
            "description": "Central Government"
          },
          {
            "scheme": "COFOG",
            "description": "Property"
          }
        ]
      },
      "identifier": {
        "legalName": "The Crown Estate Commissioners",
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        "name": "Sourcing Team",
        "email": "Sourcingteam@thecrownestate.co.uk",
        "telephone": "+44 2078515000"
      }
    },
    {
      "id": "GB-FTS-102018",
      "name": "The Crown Estate Commissioners",
      "roles": [
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      "address": {
        "locality": "London",
        "postalCode": "SW1Y 4AH",
        "countryName": "United Kingdom",
        "streetAddress": "1 St James's Market"
      },
      "details": {
        "url": "http://www.thecrownestate.co.uk"
      },
      "identifier": {
        "legalName": "The Crown Estate Commissioners"
      },
      "contactPoint": {
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        "telephone": "+44 2078515000"
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    }
  ],
  "language": "en",
  "initiationType": "tender"
}