NP79418 Provision of Multi-Functional Devices & Associated Services

Authority: The Common Services Agency (more commonly known as NHS National Services Scotland) ("NSS") (NHS & healthcare)

GoodsAward procedure without prior publication of a call for competition

Sectors: Radio, television, communication, telecommunication and related equipment (32) Delivery: Scotland (UKM)

Awarded value£3,200,000published contract · exc. VAT

Awarded 4 May 2023no call for competition

Awarded to Ricoh UK Ltd

What is being bought

Published requirement description

Provision of Multi-Functional Devices & Associated Services

CPV: Multimedia equipment

The lotProcurement structure

single lot · no lot value published

Lot #1Provision of Multi-Functional Devices & Associated Services

Provision of Multi-Functional Devices & Associated Services. Additional information: Contract value shown is for the 12 month extension period based on historical uptake figures.

Delivery: Scotland · NHS Locations throughout Scotland

32322000 Multimedia equipment

Procedure terms & legal framework

From the official record · publisher note attached

Procedure method: Award procedure without prior publication of a call for competition
Legal basis: CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category: Goods
Notice status: Awarded without competition
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Direct award (no call for competition)
GPA / WTO covered: Yes (GPA)
Recurring procurement: Unspecified in notice
First published: 10 May 2023, 12:31 BST
Last source update: 10 May 2023, 12:31 BST
Authority reference: NP79418
FTS notice number: 2023/S 000-013291
Classification (CPV): Multimedia equipment
Delivery area: Scotland (UKM)
Official registry OCID: ocds-h6vhtk-03c790 Find a Tender

Why no open competition: The procurement falls outside the scope of application of the directive
Published justification: MFDs are intrinsically linked to the design and delivery of NHSS services in particular the physical facilities, buildings, sites and staffing; at this time due to post Covid recovery and unprecedented pressures on NHSS services these areas remain uncertain and subject to recovery, review and planning / strategy processes meaning the MFD requirement including volume and type of machines is at this time uncertain.
Inflation in UK and globally remains high and unpredictable meaning future forecasts of pricing and supply chains are uncertain; the NHSS contract would for example require a period of fixed pricing that may not be viable for the supply chain and market to be able to support.
As a result it is deemed that a tender could not be satisfactorily carried out and supported by the market and therefore a further 12 month extension is necessary.
It is envisaged that during this period comprehensive supplier and market engagement can be carried out to inform the strategy with the tender process being commenced at the earliest opportunity.

Review and risk notes

Review procedure: Precise information on deadline(s) for review procedures:
The notification will incorporate a ‘standstill period’ of a minimum of 10 clear calendar days (or a minimum of 15 if the communication method used is not electronic) between the date on which the authority despatches the VEAT notice and the date on which the authority proposes to conclude the relevant Contract. The bringing of court proceedings against the authority during the standstill period will automatically continue the prohibition on entering into the Contract until the court proceedings are determined, discontinued or disposed of, or the court, by interim order, brings to an end the prohibition. The remedies that may be awarded by the courts before the Contract has been entered into include the setting aside of the decision to award the Contract to the winning tenderer. The bringing of court proceedings against the authority after the Contract has been entered into will not affect the Contract unless grounds for the imposition of special penalties under the Public Contracts (Scotland) Regulations 2015 can be established. Otherwise the remedies that may be awarded by the courts where the Contract has been entered into are limited to the award of damages.

Publisher note: The contract value shown is for the 12 month extension period based on historical supplier uptake information (SC Ref:731397)

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value £3,200,0001 contract exc. VAT

Contracts signed 1latest 4 May 2023

Awarded to	Value	Date	Status
Ricoh UK Ltd	£3,200,000 †	—	Awarded

Contracts

Contract 013291-2023-2017/S 014-021118-1 · Ricoh UK Ltd
Signed
4 May 2023
Value
£3,200,000
Status
active

Contracting authority & participating public bodies

The Common Services Agency (more commonly known as NHS National Services Scotland) ("NSS")

Contracting authorityNHS & healthcareBody governed by public lawHealth Gyle Square (NSS Head Office), 1 South Gyle Crescent, Edinburgh, Scotland, EH12 9EBContact name, email, phone

Dispute resolution & review bodies

Sheriff Court HouseMediation bodyReview bodyReview contact point EdinburghContact email, phone

Bidders & participating suppliers

1 commercial party on the notice

Ricoh UK LtdAwarded supplier Maxim 1, 2 Parklands Way, Motherwell, UK, ML1 4WRContact phone

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.