Find a TenderClosed
Published 25 Sept 2023, 16:27 BST

Official UK procurement notice

North West London Hybrid Mail

Official notice

Authority: Guy's and St Thomas' NHS Foundation Trust (Central government)

ServicesRestricted procedure
Sectors: IT Services & Software (72) Delivery: UK
Published value£8,000,000published on the single lot · exc. VAT
Submissions closed 24 Oct 2023

What is being bought

Published requirement description

NHS London Procurement Partnership (hosted by Guys and St Thomas NHS Foundation Trust) is issuing this invitation to tender ("ITT") on behalf of London North West University Healthcare NHS Trust and Imperial College Healthcare NHS Trust to potential providers to participate in a call to competition for the collaborative procurement of hybrid mail services.

CPV: Electronic mail service provider · Software-related services

The lotProcurement structure

single lot · value published
Lot #1Healthcare providers within the North West London (NWL) region are currently utilizing…RenewalPublished value£8,000,000

Healthcare providers within the North West London (NWL) region are currently utilizing existing standalone hybrid mail systems. As several contracts approach their renewal or termination dates, it presents an ideal opportunity to re-evaluate the contractual landscape within the NWL (region). The participating Trusts in this initiative include:<br/>

  • Imperial College Healthcare NHS Trust (ICHT)<br/>
  • London Northwest University Healthcare NHS Trust (LNWUHT)<br/>
  • The Hillingdon Hospitals NHS Foundation Trust (THHFT)<br/>
  • Chelsea & Westminster Hospital (CWHFT)<br/>The aim is to establish a single contract and conducting a collaborative procurement exercise. This strategic move would empower NWL to harness the collective strength of all participating Trusts, thereby optimizing their position to secure an effective solution while ensuring the best value for money. Additionally, this approach will contribute to maintaining consistency and standardization across the NWL network.<br/>By embracing this collaborative effort and engaging in joint procurement, NWL aims to enhance the efficiency of its Hybrid Mail system, capitalize on cost-effectiveness, and uphold uniformity within the trust network, ultimately benefiting both healthcare providers and the communities they serve.
Delivery: UK
Extensions: one yearVariant bids: not allowed

Procedure terms & legal framework

From the official record
Procedure method
Restricted procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Closed
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
25 Sept 2023, 16:27 BST
Last source update
25 Sept 2023, 16:27 BST
Authority reference
C200920
FTS notice number
2023/S 000-028243
Classification (CPV)
Electronic mail service providerSoftware-related services
Delivery area
UK
Official registry OCID
ocds-h6vhtk-040386 Find a Tender

How it was run

Official notice
Run through: Atamis legacy domain (health-family.force.com) · Who buys & how to bid on Atamis
Supplier login requiredLanguage: EN
Access & registration note: Legacy Salesforce domain still used in notices — use the current Atamis portal · this portal address is a legacy domain; the operator has migrated

Tender documents are also served through a separate tool: https://health-family.force.com/s/Welcome ↗

Submission deadline
24 Oct 2023, 17:00 BST
Submission channel
{"electronicSubmission","written"}
Accepted languages
en
Bid validity
180 days from the deadline
Detailed submission instructions & authority contactsFrom official release

Timeline

25 Sept 2023 → 24 Oct 2023 · 2 dates
  1. Notice published
    25 Sept 2023, 16:27 BST
  2. Submission deadline
    24 Oct 2023, 17:00 BST

Contracting authority & participating public bodies

Guy's and St Thomas' NHS Foundation Trust

Contracting authorityCentral GovernmentBody governed by public lawHealth Great Maze Pond, London, London, SE1 9RTContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • The High CourtReview body London

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria