Official UK procurement notice
NHS National Services Scotland Vehicle Maintenance
Authority: NHS National Services Scotland (NHS & healthcare)
What is being bought6 lots · detail below
Published requirement descriptionThe NHS Requirement was for an NHS National Services Scotland Vehicle maintenance contract covering both the Scottish Breast Screening mammography trailers and the SNBTS fleet. The NHS Requirement was split into six Lots. Each Lot was evaluated and awarded separately.
Lot 1 Breast Screening Annual service/inspection and scheduled maintenance
Lot 2 Breast Screening Onsite work including intermediate servicing, ad hoc and emergency repairs
Lot 3 SNBTS Annual service/inspection and scheduled maintenance (Central Belt – Edinburgh & Glasgow)
Lot 4 SNBTS Annual service/inspection and scheduled maintenance (Northern Arch – Aberdeen, Dundee & Inverness)
Lot 5 SNBTS Onsite work including intermediate servicing/8 weekly inspections, ad hoc and emergency repairs (Central Belt – Edinburgh & Glasgow)
Lot 6 SNBTS Onsite work including intermediate servicing/8 weekly inspections, ad hoc and emergency repairs (Northern Arch – Aberdeen, Dundee & Inverness)
The contract will commence 5 September 2023 to 4 September 2026 with 2x 12 month extensions (up to 4 September 2028).
The estimated values referred to in Section II.1.7 and V.2.4 covers the 36 months contract duration and the 24 month extension period of the agreement.
CPV: Fleet management, repair and maintenance services
Lots and requirements (6)Procurement structure
6 lots · no lot values published · same evaluation weights on every lotLot #1Breast Screening Annual service/inspection and scheduled maintenanceAwardedRenewal
The Breast Screening mobile fleet covers all areas in Scotland from the Borders to the Highlands including all the islands. The fleet is supported from 6 regional operating centres — Aberdeen, Dundee, Edinburgh, Irvine, Glasgow and Inverness. The programme operates 25 mobile trailer units.
The servicing and maintenance of each trailer in this Lot includes the annual inspection / service and the maintenance work that is to be carried out annually. This also includes certified MOT including brake test, load tests of all wheelchair / platform hoists, earth bond testing, fire extinguisher tests, air conditioning tests, diesel heater test, electrical (PAT) test for portable appliances and water tank sanitisation / annual chemical flush per MBSU to be carried out annually in conjunction with the major service. Additional information: Contract Period — 3 years with option to extend for 2 x 12 months.
Lot #2Breast Screening Onsite work including intermediate servicing, ad hoc and emergency repairsAwardedRenewal
Breast Screening mobile fleet covers all areas in Scotland from the Borders to the Highlands including all the islands. The fleet is supported from 6 regional operating centres — Aberdeen, Dundee, Edinburgh, Irvine, Glasgow and Inverness. The programme operates 25 mobile trailer units.
The servicing and maintenance requirement of each trailer in this Lot includes the 200/400/800 and 250/500 and 350/700 hour generator interim service, periodic vehicle safety check if required, midyear wheelchair /platform hoist inspection, ad-hoc repairs. Additional information: Contract Period — 3 years with option to extend for 2 x 12 months.
Lot #3SNBTS Annual service/inspection and scheduled maintenance (Central Belt – Edinburgh & Glasgow)AwardedRenewal
Scottish National Blood Transfusion Service (SNBTS) operates a varied fleet of vehicles which currently number 70. The fleet is mainly split between the 2 transport hubs of Possil, Glasgow and Hermiston, Edinburgh; with some additional fleet based in remote sites such as Dundee, Aberdeen and Inverness. Fleet vehicles include LGV’s, Extending Trailers, 18 seat (inc. driver) buses, vans (refrigerated), 4 x4’s and cars. Some vehicles have emergency response blue lights installed and some have fridge units installed.
The servicing and maintenance of each vehicle in this Lot includes the annual inspection / service and the maintenance work that is to be carried out annually. This also includes certified MOT including brake test, load tests of all wheelchair / platform hoists, earth bond testing, air conditioning tests, 2 & 6 yearly tachograph calibration as required per vehicle to be carried out annually in conjunction with the major service. Additional information: Contract Period — 3 years with option to extend for 2 x 12 months.
Lot #4SNBTS Annual service/inspection and scheduled maintenance (Northern Arch – Aberdeen, Dundee & Inverness)AwardedRenewal
Scottish National Blood Transfusion Service (SNBTS) operates a varied fleet of vehicles which currently number 70. The fleet is mainly split between the 2 transport hubs of Possil, Glasgow and Hermiston, Edinburgh; with some additional fleet based in remote sites such as Dundee, Aberdeen and Inverness. Fleet vehicles include LGV’s, Extending Trailers, 18 seat (inc. driver) buses, vans (refrigerated), 4 x4’s and cars. Some vehicles have emergency response blue lights installed and some have fridge units installed.
The servicing and maintenance of each vehicle in this Lot includes the annual inspection / service and the maintenance work that is to be carried out annually. This also includes certified MOT including brake test, load tests of all wheelchair / platform hoists, earth bond testing, air conditioning tests, 2 & 6 yearly tachograph calibration as required per vehicle to be carried out annually in conjunction with the major service. Additional information: Contract Period — 3 years with option to extend for 2 x 12 months.
Lot #5SNBTS Onsite work including intermediate servicing/8 weekly inspections, ad hoc and emergency repairs (Central Belt – Edinburgh & Glasgow)AwardedRenewal
Scottish National Blood Transfusion Service (SNBTS) operates a varied fleet of vehicles which currently number70. The fleet is mainly split between the 2 transport hubs of Possil, Glasgow and Hermiston, Edinburgh; with some additional fleet based in remote sites such as Dundee, Aberdeen and Inverness. Fleet vehicles include LGV’s, Extending Trailers, 18 seat (inc. driver) buses, vans (refrigerated), 4 x4’s and cars. Some vehicles have emergency response blue lights installed and some have fridge units installed.
The servicing and maintenance in this Lot for onsite work incl. intermediate servicing / 8 weekly inspections, midyear wheelchair/platform hoist inspection, 150 hour generator interim service, vehicle service, ad hoc and emergency repairs is split covering the different vehicle types (trailers, LGV / PCV, car / van minibus). Additional information: Contract Period — 3 years with option to extend for 2 x 12 months.
Lot #6SNBTS Onsite work including intermediate servicing/8 weekly inspections, ad hoc and emergency repairs (Northern Arch – Aberdeen, Dundee & Inverness)AwardedRenewal
Scottish National Blood Transfusion Service (SNBTS) operates a varied fleet of vehicles which currently number70. The fleet is mainly split between the 2 transport hubs of Possil, Glasgow and Hermiston, Edinburgh; with some additional fleet based in remote sites such as Dundee, Aberdeen and Inverness. Fleet vehicles include LGV’s, Extending Trailers, 18 seat (inc. driver) buses, vans (refrigerated), 4 x4’s and cars. Some vehicles have emergency response blue lights installed and some have fridge units installed.
The servicing and maintenance in this Lot for onsite work incl. intermediate servicing / 8 weekly inspections, midyear wheelchair/platform hoist inspection, 150 hour generator interim service, vehicle service, ad hoc and emergency repairs is split covering the different vehicle types (trailers, LGV / PCV, car / van minibus). Additional information: Contract Period — 3 years with option to extend for 2 x 12 months.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality: 40
- Price: 60
- Condition of participationno text publishedMinimum: The following list provides details of the sections within the Single Procurement Document (SPD Scotland) that must be completed. The SPD Scotland is located within the Public Contracts Scotland – Tender (PCS-T) Portal Tender: NSS Vehicle Maintenance, project_22080, itt_45865. 4B…
- Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 27 Apr 2023, 14:09 BST
- Last source update
- 14 Aug 2023, 11:41 BST
- Award evaluation window
- 6 Jun 2023 – …
- Authority reference
NP100323- FTS notice number
2023/S 000-023685- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-03c4baFind a Tender
- Electronic trading
- electronic ordering
- Review procedure
Economic operators should approach the contracting authority in the first instance. However, the only formal remedy is to apply to the courts:
An economic operator that suffers, or is at risk of suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2015 or the Procurement Reform (Scotland) Act 2014, may bring proceedings in the Sheriff Court or the Court of Session.
The bringing of court proceedings against the Authority after the Contract has be entered into will not affect the Contract unless grounds for the imposition of special penalties under the Public Contracts (Scotland) Regulations 2015 can be established. Otherwise the remedies that may be awarded by the courts where the Contract has been entered into are limited to the award of damages.
Publisher note: Economic operators may have been excluded from this competition if they were in breach of any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015. The Award was made early August 2023 with the new contract commencing on 5 September 2023. A site visit was organised for Wednesday 10 May 2023 at the SNBTS Jack Copland Centre, 52 Research Avenue North, Heriot-Watt Research Park, Edinburgh, EH14 4BE. This allowed interested suppliers to view a breast screening mammography trailer and a representative sample of the SNBTS fleet. The estimated value referred to in Section II.1.7 and V.2.4 covers the 36 months contract duration and the 24 months extension period of the agreement. The Contracting Authority did not include a sub-contract clause as part of community benefits (as per Section 25 of the Procurement Reform (Scotland) Act 2014) in this contract for the following reason: The tender is below the value where this is a requirement. Community benefits are included in this requirement for information only. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/ A summary of the expected community benefits has been provided as follows: Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361 PCS-Tender ITT tender reference is: Itt_45865 NSS Vehicle Maintenance. The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 22080. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343. (SC Ref:741279)
How it was run
Official notice- Submission deadline
- 6 Jun 2023, 10:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 90 days from the deadline
- Bids opened
- 6 Jun 2023, 10:00 BST
Timeline
6 Jun 2023 → 14 Aug 2023 · 3 dates- Submission deadline6 Jun 2023, 10:00 BST
- Bids opened6 Jun 2023, 10:00 BST
- Notice published14 Aug 2023, 11:41 BST
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete14 Aug 2023, 11:41 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecastContracts
Breast Screening Annual service/inspection and scheduled maintenance · Graycoll Truck and Trailer LtdSME
- Signed
- 3 Aug 2023
- Value
- £281,305
- Status
- active
Breast Screening Onsite work including intermediate servicing, ad hoc and emergency repairs · Graycoll Truck and Trailer LtdSME
- Signed
- 3 Aug 2023
- Value
- £427,532
- Status
- active
SNBTS Annual service/inspection and scheduled maintenance (Central Belt – Edinburgh & Glasgow) · Graycoll Truck and Trailer LtdSME
- Signed
- 3 Aug 2023
- Value
- £192,973
- Status
- active
SNBTS Annual service/inspection and scheduled maintenance (Northern Arch – Aberdeen, Dundee & Inverness) · Graycoll Truck and Trailer LtdSME
- Signed
- 3 Aug 2023
- Value
- £66,008
- Status
- active
SNBTS Onsite work including intermediate servicing/8 weekly inspections, ad hoc and emergency repairs (Central Belt – Edinburgh & Glasgow) · Graycoll Truck and Trailer LtdSME
- Signed
- 3 Aug 2023
- Value
- £250,709
- Status
- active
SNBTS Onsite work including intermediate servicing/8 weekly inspections, ad hoc and emergency repairs (Northern Arch – Aberdeen, Dundee & Inverness) · Graycoll Truck and Trailer LtdSME
- Signed
- 3 Aug 2023
- Value
- £94,931
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Breast Screening Annual service/inspection and scheduled maintenance | 3bids · 3 electronic | 3 | — | — |
| 2 · Breast Screening Onsite work including intermediate servicing, ad hoc and emergency repairs | 3bids · 3 electronic | 3 | — | — |
| 3 · SNBTS Annual service/inspection and scheduled maintenance (Central Belt – Edinburgh & Glasgow) | 1bids · 1 electronic | 1 | — | — |
| 4 · SNBTS Annual service/inspection and scheduled maintenance (Northern Arch – Aberdeen, Dundee & Inverness) | 1bids · 1 electronic | 1 | — | — |
| 5 · SNBTS Onsite work including intermediate servicing/8 weekly inspections, ad hoc and emergency repairs (Central Belt – Edinburgh & Glasgow) | 1bids · 1 electronic | 1 | — | — |
| 6 · SNBTS Onsite work including intermediate servicing/8 weekly inspections, ad hoc and emergency repairs (Northern Arch – Aberdeen, Dundee & Inverness) | 1bids · 1 electronic | 1 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Sheriff Court HouseReview body
- Sherriff Court HouseReview body
Bidders & participating suppliers
1 commercial party on the notice- Graycoll Truck and Trailer LtdAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.