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Find a TenderAwardedContract details notice
Published 28 May 2025, 10:33 BST

Official UK procurement notice

NHS Health Careers event support

Official notice

Authority: NHS England (Central government)

ServicesBelow threshold - open competitionBelow thresholdLight touch regimeSME suitableVCSE suitable
Sectors: Business Services & Consultancy (79)Health & Social Care (85) Delivery: Delivery location not published
Published estimate£27,000≈ £27k / year · £32,400 inc. VAT7.4% below published estimate
Submissions closed 13 Jun 2025awarded 9 Jul 2025
Awarded to aip exhibitions ltd
Contract term 1 yrends 31 Jul 2026 · up to 31 Jul 2027 with extensions · starts 1 Aug 2025

What is being bought

Published requirement description

This is a contract for a stand builder to help us install and deconstruct a stand at a series of events across the country. The stand is important as it attracts visitors and represents the NHS.

CPV: Event services · Health services

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewal 1 yrSMEVCSEPublished value£27,000
Contract period: 1 Aug 2025 – 31 Jul 2026 (1 yr) · up to 31 Jul 2027 with extensionsValue: £27,000 exc. VAT · £32,400 inc. VAT
Eligibility: SME eligibleVCSE eligible
Extensions: The term of the agreement will be 12 months with an option to extend the contract for a further 12 months to 30 July 2027 subject to funding, commissioner discretion and satisfactory contract performance. The approved budged is up to £27,000 (excluding VAT).
79952000 Event services85100000 Health services
Pre-qualification & selection criteria (PQQ)1
  • Condition of participation

    See ITT Instructions Document.

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored

Lot awarding rule: 60% Technical, 10% Social Value, 30% Commercial

Conditions of participation1
  • Condition of participation

    See ITT Instructions Document.

Procedure terms & legal framework

From the official record
Procedure method
Below threshold - open competition
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Awarded
Procurement threshold
Below threshold
Regulatory regime
Light touch regime
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
28 May 2025, 10:33 BST
Last source update
6 Aug 2025, 12:25 BST
Authority reference
C363003
FTS notice number
2025/S 000-029039
Latest notice
Contract details notice (UK7)
Classification (CPV)
Event servicesHealth services
Delivery area
Not published
Official registry OCID
ocds-h6vhtk-052790 Find a Tender

How it was run

Official notice
Run through: Atamis legacy domain (health-family.force.com) · Who buys & how to bid on Atamis
Supplier login requiredElectronic submission allowed
Access & registration note: Legacy Salesforce domain still used in notices — use the current Atamis portal · this portal address is a legacy domain; the operator has migrated
Submission deadline
13 Jun 2025, 12:00 BST
Clarification deadline
9 Jun 2025, 12:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Detailed submission instructions & authority contactsFrom official release

Tendering portal ‘Atamis’ used the Contracting Authority for this procurement: health-family.force.com/s/Welcome ↗ User Guide: services.atamis.co.uk/docs/Supplier_User_G… ↗

Timeline

28 May 2025 → 6 Aug 2025 · 7 dates
  1. Planning notice published
    28 May 2025, 10:33 BST
  2. Tender notice published
    2 Jun 2025, 10:37 BST
  3. Next notice expected
    2 Jun 2025, 23:59 BST
  4. Clarification questions by
    9 Jun 2025, 12:00 BST
  5. Submission deadline
    13 Jun 2025, 12:00 BST
  6. Contract starts
    1 Aug 2025, 00:00 BST
  7. Latest notice published
    6 Aug 2025, 12:25 BST

Notice history

6 events · 3 releases on Find a Tender · since 28 May 2025
  1. Planned procurement notice published
    28 May 2025, 10:33 BST
    UK3
  2. Tender notice published
    2 Jun 2025, 10:37 BST
    UK4
  3. Status changed to active
    2 Jun 2025, 10:37 BST
  4. Deadline moved to 13 Jun 2025, 12:00 BST
    2 Jun 2025, 10:37 BST
    -17 days · was 30 Jun 2025, 12:00 BST
  5. Contract details notice published
    6 Aug 2025, 12:25 BST
    UK7
  6. Status changed to complete
    6 Aug 2025, 12:25 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £25,0001 contract exc. VAT
Contracts signed 1latest 9 Jul 2025
Awarded toValueDateStatus
aip exhibitions ltd£25,000 †—Awarded

Contracts

  • NHS Health Careers event support · aip exhibitions ltd

    Signed
    9 Jul 2025
    Value
    £25,000
    Period
    10 Jul 2025 – 30 Jun 2026
    Status
    active
    1 agreed KPI: KPIs
    • KPIs, We will approach the supplier at least six weeks in advance of each event, and ten weeks for larger exhibitions. We will provide access to the event organiser’s information portal with details of the build-up and breakdown dates, access and hire of materials such as iPads and electrical power. We expect the stand build and materials to be of a good quality and the stand itself to uphold the reputation and professionalism of the NHS. The supplier should provide technical expertise and advice to the client and provide creative solutions to problems. We also expect: • Stands to be delivered on time and within event organiser’s deadlines. • Stand build to be of good quality and consideration would need to be given of any potential health and safety risks and accessibility of the stands for delegates with a disability. • Reasonable support with any issues identified by event organisers during the event (electrics, WiFi) due to the stand build. • Regular contact to be maintained with NHS Health Careers team from initial contact to breakdown. Responses to briefs within two weeks. The stand builder would have a professional approach and be responsive to requests while working on each project (event). Any problems encountered (e.g. a delay to the delivery of materials, unexpected costs, electrical issues) to be communicated with NHS Health Careers as soon as possible.

Contracting authority & participating public bodies

NHS England

Contracting authorityPublic authority - central government GB-PPON: PDPT-3135-BWWY Wellington House, 133-135 Waterloo Rd, London, London, SE1 8UGContact email

Bidders & participating suppliers

1 commercial party on the notice
  • AIP Exhibitions LtdAwarded supplierGB-COH: 09622831 26 Hurst Road, Horsham, England, Horsham, South East, RH12 2EPContact email

Official documents & specifications (3)

Official links; attachments are not copied

Notices published for this procedure

  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender
  • Planned procurement notice planningPlanned procurement noticeUK3Planned procurement notice on Find a Tender