Official UK procurement notice
New EV Depot - Architectural Designer Services in connection with construction of a new EV depot for AfC SEND Transport
Authority: The Royal Borough of Kingston upon Thames (Local council)
What is being bought
Published requirement descriptionRoyal Borough of Kingston are conducting this Procurement to select an Architect to progress RIBA stage 1 & 2 for the construction of a new EV depot for AfC SEN Transport services. The proposed site identified by the Council is known as the car park site, Jubilee Way, Cox Lane, Chessington.
The Project is a major project to relocate the service from their current location to enable development and to allow for the required expansion of the fleet to deliver this key service.
RBK has already carried out some capacity drawings, initial cost estimate and strategic Brief (RIBA stage 0). This has identified the site has potential to accommodate the needs of the user. The purpose of this Procurement is to appoint an Architect who can progress the feasibility further up to and including RIBA stage 2. This will enable the Council to prepare a business case and make an informed decision on taking the project beyond feasibility. There is an option to extend this appointment further subject to the Council's decision to progress the project.
Following soft market engagement, RBK has decided to procure these services through an open tender. The value of the works is estimated at £300,000.00 exclusive of VAT or £360,000.00 inclusive of VAT.
The construction of a new EV depot will enable the Council to continue to deliver quality SEN transportation services for children of the Borough as well as providing net zero benefits from electrification of the fleet.
The indicative procurement dates for this opportunity are:
7th September 2026 - Issue Tender documents
1st October at 12:00noon - Deadline for receipt of Clarification Messages
5th October at 12noon - Deadline for issue of Clarification Message responses
16th October at 12noon - Deadline for receipt of Tender Responses (Tender Return Deadline)
30th November 2026 - Assessment summaries & Contract Award Notice issued
15th December 202 - Contract signature
CPV: Architectural, construction, engineering and inspection services
The lotProcurement structure
single lot · value publishedLot #1RenewalPublished value£300,000
- Economic & financial standing
Financial Capacity - Economic and Financial Standing
Insurance (in place or commitment to obtain before entry into contract)
Legal Capacity (GDPR)
Full details of the Conditions of Participation can be found in the Invitation To Tender Document
- Technical & professional ability
Technical ability
Health and Safety
Carbon Reduction Plan and Environmental Management Systems
Modern Slavery
Living Wage
Full details of the Conditions of Participation can be found in the PSQ Guidance Document
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (3)
- Technical: 50%
- Price: 40%
- Social Value: 10%
Published award criteria (3)
- Technical: Technical (Qualitative)
- Price: Commercial (Quantitative)
- Social Value: Social Value (Qualitative)
- Economic & financial standing
Financial Capacity - Economic and Financial Standing
Insurance (in place or commitment to obtain before entry into contract)
Legal Capacity (GDPR)
Full details of the Conditions of Participation can be found in the Invitation To Tender Document
- Technical & professional ability
Technical ability
Health and Safety
Carbon Reduction Plan and Environmental Management Systems
Modern Slavery
Living Wage
Full details of the Conditions of Participation can be found in the PSQ Guidance Document
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Closed
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 2 Dec 2025, 15:40 GMT
- Last source update
- 18 Sept 2026, 17:33 BST
- Award evaluation window
- Submission end – 30 Nov 2026
- Authority reference
DN799331- FTS notice number
2026/S 000-084625- Latest notice
- Tender notice (UK4)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-05ed37Find a Tender
How it was run
Official notice- Submission deadline
- 16 Oct 2026, 12:00 BST
- Clarification deadline
- 1 Oct 2026, 12:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Timeline
2 Dec 2025 → 30 Nov 2026 · 9 dates- Planning notice published330 days ago2 Dec 2025, 15:40 GMT
- Market engagement321 days ago10 Dec 2025, 23:59 GMT
The Royal Borough of Kingston is seeking to engage with the Architectural services market in preparation for the forthcoming procurement of a New EV Depot - Designer Services
The purpose of this soft market testing exercise is to gather insights from suppliers to inform the future procurement strategy, contract structure, and scope of services ensuring best value, innovation, and sustainability.
The Preliminary Market Engagement documents have been published on the Council's e-procurement portal, London Tenders Portal
Please access the project via the portal to download and complete the Pre Market Engagement questionnaire. Please submit your response via the portal.
- Next notice expected212 days ago30 Mar 2026, 23:59 BST
- Tender notice published51 days ago7 Sept 2026, 17:25 BST
- Latest notice published40 days ago18 Sept 2026, 17:33 BST
- Clarification questions by27 days ago1 Oct 2026, 12:00 BST
- Submission deadline12 days ago16 Oct 2026, 12:00 BST
- Today28 Oct 2026
- Contract startsin 32 days30 Nov 2026
- Award decision expected byin 33 days30 Nov 2026, 23:59 GMT
Notice history
10 events · 5 releases on Find a Tender · since 2 Dec 2025- Preliminary market engagement notice published2 Dec 2025, 15:40 GMTUK2
- Tender notice published7 Sept 2026, 17:25 BSTUK4
- Published value updated to £300,0007 Sept 2026, 17:25 BSTwas £550,000
- Status changed to active7 Sept 2026, 17:25 BST
- Procurement method changed7 Sept 2026, 17:25 BST
- Deadline published: 2 Oct 2026, 12:00 BST7 Sept 2026, 17:25 BST
- Tender notice published7 Sept 2026, 17:46 BSTUK4
- Tender notice published18 Sept 2026, 16:44 BSTUK4
- Deadline moved to 16 Oct 2026, 12:00 BST18 Sept 2026, 16:44 BST+14 days · was 2 Oct 2026, 12:00 BST
- Tender notice published18 Sept 2026, 17:33 BSTUK4
Published amendments (3)
Addition of direct link to tender documentation
Additional Information within Conditions of Participation section Extension to Enquiry Deadline Extension to Tender Period
Additional Information within Conditions of Participation section Extension to Enquiry Deadline Extension to Tender Period
Routine re-releases (5)
- 2026-09: 1 release · 7 Sept 2026
- 2025-12: 1 release · 2 Dec 2025
Contracting authority & participating public bodies
Official documents & specifications (6)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specifications The full tender pack of information is available via https://www.londontenders.org/
Notices published for this procedure
- Tender notice Tender notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender