Official UK procurement notice
NESO Payroll Services Procurement Event
Authority: NATIONAL GRID UK LIMITED (Public body)·Consortium: 2 public authorities
What is being bought
Published requirement descriptionAs of July 2024, National Energy System Operator Limited (NESO) will no longer be a part of the National Grid group, resulting in the need to separate what are currently shared processes and functions. The strategic decision has been made that NESO shall deliver its payroll services through a Managed Service Provider (MSP), and we are therefore seeking a world class leader to manage this process for our growing number of employees (currently ~2000 staff increasing to ~2500 by 2025). The scope of the project will encompass the following activities:
The design and blueprinting of a solution that adheres to IT policy, including DR&S (Digital Risk and Security) and controls compliance.
To ensure any solution aligns with longer term IT strategy.
To provide the design of a fully integrated solution with other IT components and that of 3rd parties.
To ensure all remaining data can be suitably managed (archived/migrated)
To ensure plans are in place to ensure a seamless migration will minimally impact to end users.
To design a world class solution that allows flexibility and is dynamic by nature.
To design a simplified and more automated solution, enhancing customer experience by providing an intuitive, user-friendly gateway.
To ensure state of the art reporting and auditing capabilities.
To enable rationalisation and the future streamlining of process.
To ensure the required level of controls can be applied to assure UK compliance and business controls including business assurance; compliance; risk management; prevention of financial crime; business continuity; internal audit:
ISO27001 - Information security management
ISO27017 - Cloud services security
ISO27018 - Personally Identifiable Information (PII) cloud services security
SOC1 Type II - Customer financial reporting internal controls.
Data privacy and protection; GDPR adherence
Network architecture and infrastructure, information security and disaster recovery
CPV: Payroll management services · Personnel and payroll services
The lotProcurement structure
single lot · no lot value publishedLot #1Provision of Comprehensive Payroll Services:Planned
Provision of Comprehensive Payroll Services:
Fully managed payroll services, covering all aspects related to payroll operations. The solution must include robust capability for Internet and Cloud access, ensuring a seamless user experience where possible. Vendor must have a proven track record.
Payroll Services to consist of:
Accurate Gross to Net Payroll Calculations
Payment Administration
Inbound and Outbound Interfaces
Statutory Payroll Reporting
Employee Self Service - including Mobile Access to Pay Data (Payslips/P60)
HRMC Compliant/ RTI
Pay Outputs - Printed Payslips/P60 etc.
Secure Payroll Data
Reliable Customer Support Desk
Absence/Time Management Processing
UVDB Codes to be registered on Achilles:
2.6.29.0 Personnel/Human Resources Services
2.6.29.1 Payroll Administration
Procedure terms & legal framework
From the official record · publisher note attached- Legal basis
- CELEX · 32014L0025 Utilities Contracts Regulations 2016 (Directive 2014/25/EU)
- Procurement category
- Services
- Notice status
- Past planning notice
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 7 Mar 2024, 11:30 GMT
- Last source update
- 20 Mar 2024, 13:00 GMT
- FTS notice number
2024/S 000-009006- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-04464bFind a Tender
Publisher note: This PIN is not a call for competition. NESO is not obliged to respond to any correspondence related to this notice. Direct or indirect canvassing of NESO (or any person connected with it) by any person concerning this notice, or any attempt to procure information outside of the defined process is discouraged and may (in certain circumstances) require the disqualification of the relevant person(s) from participation in any future competitive procurement process. All information provided by NESO in this PIN is at an early stage of development, is not intended by NESO to create any contract or other commitment and is not intended by NESO to be otherwise relied on by any person to any extent. NESO shall have no liability for any losses incurred by any person as a result any such reliance. Achilles Registration: Further to the enclosed PIN, please indicate your expression of interest and confirmation of registration of ALL UVDB codes for each Lot by emailing [email protected] You must be registered against ALL UVDB Codes to receive the Contract Notice and be invited to the Pre-Qualification Stage. Please clearly state your interest and status, i.e.: National Energy System Operator (NESO) Payroll Services Procurement Event Interested? Yes/No If Yes, Fully registered on Achilles against UVDB Codes? Yes/No Partially registered Not registered at all Desta Wheeler [email protected] can support any issues with completion of your registration process on Achilles ahead of the qualification event commencing in March.
How it was run
Official notice- Submission deadline
- 25 Mar 2024
- Accepted languages
- en
Timeline
20 Mar 2024 → 31 Oct 2024 · 3 dates- Notice published20 Mar 2024, 13:00 GMT
- Submission deadline25 Mar 2024
- Tender notice expected31 Oct 2024
Notice history
1 event · 2 releases on Find a Tender- Buyer details updated20 Mar 2024, 13:00 GMT
Published amendments (1)
The purpose of the PIN is for information purposes only to flag up a future opportunity that will be advertised only through the Achilles UVDB qualification system. There will be no further publication on Find a Tender in relation to this opportunity as the procurement will be run through the qualification system, and references to a "Contract Notice" should be read as referring to an advert on U…
Commercial outcome & contract awards
Pipeline notice- Awards (0)
- No award published
- Contracts (0)
- No contract published
- Bid statistics
- No aggregate bid statistics published
Contracting authority & participating public bodies
2 public bodies on the noticeOfficial documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.