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Published 6 Jan 2025, 09:38 GMT

Official UK procurement notice

National Framework Agreement for the Provision of Data Validation Services

Official notice

Authority: Countess of Chester Hospital NHS Foundation Trust (Central government)·Consortium: 3 public authorities

Framework agreementServicesOpen procedure
Sectors: IT Services & Software (72)Business Services & Consultancy (79)Education & Training (80) Delivery: UK
Framework ceiling (notional)£10,000,000framework ceiling, not attributable revenue
Submissions closed 21 Feb 2025awarded 29 May 2025

What is being bought

Published requirement description

The Contracting Authority has set up a national framework agreement that will enable NHS Organisations to access highly specialised support to enable the testing and validation of patient data, as part of the process of migrating from a legacy PAS to a modern EPR system.

CPV: Added-value database services · Business services: law, marketing, consulting, recruitment, printing and security · Computer catalogue conversion services · Computer tabulation services · Content or data standardization and classification services · Data analysis services · Data conversion services · Data management services · Data preparation services · Data services · Data-processing services · Database services · +3 more

How this framework works

From the published notice
Bids received
10 bids received · 5 suppliers appointed

The lotProcurement structure

single lot · value published
Lot #1A number of NHS organisations are currently migrating, or are expected to migrate from…AwardedRenewalPublished value£10,000,000

A number of NHS organisations are currently migrating, or are expected to migrate from a legacy Patient Administration System (PAS) to modern Electronic Patient Record (EPR) systems.

Many legacy PAS are not Referral to Treatment (RTT) compliant and, therefore, RTT Pathways and associated Events for migration have to be manually manufactured from existing referrals and outcomes.

There may also be significant data quality issues with legacy data that will impact on the management and integrity of that data prior to implementation of a new EPR system.

NHS organisations may lack in-house expertise and/or capacity to undertake the necessary data cleansing exercises and may require expert assistance in undertaking a data validation exercise prior to the Client’s planned migration of its legacy PAS to a modern EPR system.

The objective of this framework is to provide NHS Organisations (“the Clients”) with expert assistance in undertaking data validation exercises prior to and following a Client’s planned migration of its PAS to a modern EPR system. This includes the validation of incomplete pathways, incomplete waiting lists and duplicated pathways as well as understanding the data quality issues that could facilitate the RTT migration to the EPR system and the Client’s Covid-19 restoration and recovery work. This will enable the NHS Organisations to:

  • provide assurance to the Board, CCGs and patients of the accuracy of the patient data held, and particularly how this is managed in relation to supporting RTT and other associated patient access standards,
  • improve the quality of patient data held within the EPR and support the optimal use of the EPR from implementation.

The Supplier will ensure that effective knowledge transfer takes place and will help the Client to develop an in-house central validation and booking team to achieve business as usual booking and reporting post the EPR implementation.

Delivery: UK
Extensions: The framework will run for a term of 2 years with options to extend for up to a further 2 years in annual increments. · The framework agreement may be extended for up to a further 24 months.Variant bids: allowed
72225000 System quality assurance assessment and review services72310000 Data-processing services72311000 Computer tabulation services72311100 Data conversion services72312100 Data preparation services72316000 Data analysis services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 80%Price: 10%Social value: 10%
Published sub-criteria (6)
  • Organisation, qualification and experience of staff: 20%
  • Contract management processes: 10%
  • Data testing and validation processes: 40%
  • Knowledge transfer: 10%
  • Commercial: 10%
  • Social Value: 10%
Published award criteria (6)
  • Organisation, qualification and experience of staff: 20
  • Contract management processes: 10
  • Data testing and validation processes: 40
  • Knowledge transfer: 10
  • Social Value: 10
  • Commercial: 10
What this means for your bid
  • Price carries 10 of 100 points: a 10% discount moves about 1 point. The method statement decides this lot, not the discount.
  • “National Framework Agreement for the Provision of Data Validation…” is a framework: the contest is a place on its panel, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
6 Jan 2025, 09:38 GMT
Last source update
30 May 2025, 10:12 BST
Award evaluation window
24 Feb 2025 – …
Authority reference
F/075/VAL/25/IB
FTS notice number
2025/S 000-028669
Classification (CPV)
Added-value database servicesBusiness services: law, marketing, consulting, recruitment, printing and securityComputer catalogue conversion servicesComputer tabulation servicesContent or data standardization and classification servicesData analysis servicesData conversion servicesData management servicesData preparation servicesData services
+5 moreData-processing servicesDatabase services
Delivery area
UK
Official registry OCID
ocds-h6vhtk-04cd73 Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment

Publisher note: This is a framework with no commitment. The award of a Framework Agreement does not guarantee or imply any commitment to any purchase.

How it was run

Official notice
Run through: portal not identified
Language: EN
Appointment period ends
21 Feb 2025, 14:00 GMT
Submission channel
{"electronicSubmission","written"}
Accepted languages
en
Bid validity
90 days from the deadline
Bids opened
24 Feb 2025, 14:00 GMT
Detailed submission instructions & authority contactsFrom official release

www.nhssourcing.co.uk ↗

Timeline

21 Feb 2025 → 30 May 2025 · 3 dates
  1. Admission / appointment period endsperiod end, not a bid countdown
    21 Feb 2025, 14:00 GMT
  2. Bids opened
    24 Feb 2025, 14:00 GMT
  3. Notice published
    30 May 2025, 10:12 BST

Notice history

1 event · 3 releases on Find a Tender
  1. Status changed to complete
    2 May 2025, 15:11 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 5admitted to the panel · see the list ↓
Bids received 10
Contracts signed 5latest 29 May 2025

5 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

All 5 of these contracts carry the same published figure, £1, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.

  • National Framework Agreement for the Provision of Data Validation Services

    Signed
    29 May 2025
    Value
    ceiling above
    Status
    active

  • National Framework Agreement for the Provision of Data Validation Services

    Signed
    30 Apr 2025
    Value
    ceiling above
    Status
    active

  • National Framework Agreement for the Provision of Data Validation Services

    Signed
    1 Apr 2025
    Value
    ceiling above
    Status
    active

  • National Framework Agreement for the Provision of Data Validation Services

    Signed
    1 Apr 2025
    Value
    ceiling above
    Status
    active

  • National Framework Agreement for the Provision of Data Validation Services

    Signed
    31 Mar 2025
    Value
    ceiling above
    Status
    active

Bid statistics published by the authority

BidsSMEVCSEValid bid range
10bids———

Contracting authority & participating public bodies

3 public bodies on the notice

Countess of Chester Hospital NHS Foundation Trust

Contracting authorityCentral GovernmentBody governed by public lawHealth Liverpool Road, Chester, North West, CH2 1ULContact email Published organisation website ↗

Consortium members and other public bodies

  • A full list of eligible users is available at https://www.coch-cps.co.uk/Contracting authority UK, UKContact email
  • The eligible users of the proposed framework agreement are available for unrestricted and full direct access, free of charge at: www.nhssourcing.co.ukContracting authority UK, UKContact email

Dispute resolution & review bodies

  • Royal Courts of JusticeReview body London

Framework contractors & participating bidders

5 commercial parties on the notice

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria