Official UK procurement notice
National Framework Agreement for Provision of Track and Traceability Systems
Authority: Countess of Chester Hospital NHS Foundation Trust (Central government)
What is being bought2 lots · detail below
Published requirement descriptionThe objective of this framework is to provide NHS Organisations with decontamination tracking and traceability management systems, along with consumables and support services. Suppliers can also supply all associated hardware and consumables, if required.
A decontamination tracking and traceability management system is used by hospitals during the decontamination, high-level disinfection, and sterilisation of instruments, endoscopes, and flexi scopes. The system supports the seamless decontamination,
sterilisation, tracking, and tracing of all instruments, endoscopes, or devices through the decontamination facility and process, ensuring they are safely returned for use, and where required, may provide theatre management functionality to support instrument allocation, scheduling and device to patient associations.
- The authority expects to re-tender this requirement around 27 Feb 2028, 23:59 GMT.
- No preliminary market engagement: Preliminary market engagement has previously been undertaken in accordance with Notice Identifier: 2026/S 000-005250. Although this preliminary market engagement was conducted in relation to a procurement process that was subsequently terminated, the subject matter, scope and market conditions remain materially unchanged. The engagement activity, market feedback and supplier participation are therefore directly relevant to this new procurement exercise.
CPV: Surgical tracking and tracing systems
How this framework works
From the published notice- Type
- Open framework · open framework scheme (admission reopens)
- Call-offs
- call-offs may be awarded directly or by further competition
- Bids received
- 7 bids on the busiest of 2 lots · 7 suppliers appointed
- Framework period
- 2 yrs · up to 8 yrs from 1 May 2026
- Scheme runs until
- 13 May 2034
- Supplier levy on call-offs (max %)
1% of call-off value · The Gain Share charge will be levied at 1.0% of the turnover of each Call-off Contract awarded under the Framework. The Gain Share charge will be paid by the Framework Supplier to the Framework Host for the duration of each Call-off Contract. Call-off Contracts may exceed the Framework Agreement expiry date and in such cases the Gain Share charges will continue to be paid until the Call-off Contract expiry date.
Who may buy through it
A list of eligible users is provided within the ITT pack and is attached to this notice.
Published description of the framework
Call off contracts may be awarded with or without further competition.
A detailed explanation of the call off award process and evaluation criteria to be used as part of this process is available in the ITT and briefing pack of this Framework.
- Provision of Decontamination Services Department - Traceability System · Manchester University NHS Foundation Trust · 25 Sept 2026
Notices that name this framework as their framework in the official record. Many call-offs are never published, so this is a floor, not utilisation.
Lots and requirements (2)Procurement structure
2 lots · all with a published value · same evaluation weights on every lotEvery one of these 2 lots carries the same published figure, £19,000,000: it is the framework's maximum for the whole notice, not each lot's own budget, and no share per lot is published. The cards below say ceiling above rather than repeat it.
Lot #1Provision of a Complete Tracking and Traceability SystemAwardedRenewalceiling above
The source published no individual description for this lot.
Lot #2Provision of ongoing hardware, consumables, service, maintenance and supportAwardedRenewalceiling above
The source published no individual description for this lot.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (3)
- Technical: 80%
- Commercial: 10%
- Social Value: 10%
Published award criteria (3)
- Technical
- Social Value
- Commercial
- Price carries 10 of 100 points: a 10% discount moves about 1 point. The method statement decides this lot, not the discount.
- “National Framework Agreement for Provision of Track and Traceability…” is a framework: the contest is a place on its panel, not a single contract: call-offs may be direct or by further competition.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Open framework scheme
- Who may use this agreement
- A list of eligible users is provided within the ITT pack and is attached to this notice. · open scheme: new suppliers can join during the term
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · next expected 27 Feb 2028
- First published
- 2 Mar 2026, 09:47 GMT
- Last source update
- 16 Jul 2026, 09:56 BST
- Award evaluation window
- Submission end – 1 May 2026
- Authority reference
F/110/TAT/26/JH- FTS notice number
2026/S 000-018229- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area in notice
- Official registry OCID
ocds-h6vhtk-065f08Find a Tender
How it was run
Official notice- Appointment period ends
- 1 Apr 2026, 23:59 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
- Supplier levy on call-offs (max %)
call-off levy · 1% of call-off value · The Gain Share charge will be levied at 1.0% of the turnover of each Call-off Contract awarded under the Framework. The Gain Share charge will be paid by the Framework Supplier to the Framework Host for the duration of each Call-off Contract. Call-off Contracts may exceed the Framework Agreement expiry date and in such cases the Gain Share charges will continue to be paid until the Call-off Contract expiry date.
Offers must be written in English and submitted via the Framework Host's e-sourcing portal at health-family.force.com/s/Welcome ↗
Timeline
2 Mar 2026 → 16 Jul 2026 · 7 dates- Tender notice published232 days ago2 Mar 2026, 09:47 GMT
- Admission / appointment period ends202 days ago · period end, not a bid countdown1 Apr 2026, 23:59 BST
- Assessment summaries sent173 days ago1 May 2026, 00:00 BST
- Contract starts173 days ago1 May 2026, 00:00 BST
- Award decision expected by172 days ago1 May 2026, 23:59 BST
- Standstill ends160 days ago13 May 2026, 23:59 BST
- Latest notice published96 days ago16 Jul 2026, 09:56 BST
Notice history
5 events · 3 releases on Find a Tender · since 2 Mar 2026- Tender notice published2 Mar 2026, 09:47 GMTUK4
- Contract award notice published1 May 2026, 11:56 BSTUK6
- Status changed to complete1 May 2026, 11:56 BST
- Contract signature expected14 May 2026, 23:59 BSTscheduled
- Contract details notice published16 Jul 2026, 09:56 BSTUK7
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast£19,000,000 is the framework's published maximum, restated by the publisher on 2 award rows. It is one ceiling, not 2 separate sums, and no share per lot is published; those rows read “ceiling above”.
| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lot 1 · Provision of a Complete Tracking and Traceability System1 award | |||
| AEXIS MEDICAL LIMITEDSME, Athera Healthcare LtdSME, Getinge Limited, Health Edge Solutions LimitedSME, STERIS SOLUTIONS Limited, Trisoft LtdSME +1 more14 May 2026 – 13 May 2028 · up to 13 May 2034Extensions: This is Framework 1 of an Open Framework. The Term of the Open Framework shall be 8 years from the Commencement Date. It is intended that the Open Framework will be reopened every 24 months as the Framework Host deems necessary. At these points, incumbent framework suppliers will have the opportunity to revise their Tender, or they may leave their offer as per their last framework tender submission. The term of Framework 1 shall be 24 months from the commencement date. | ceiling above | 1 May 2026 | Awarded |
| Lot 2 · Provision of ongoing hardware, consumables, service, maintenance and support1 award | |||
| AEXIS MEDICAL LIMITEDSME, Athera Healthcare LtdSME, Getinge Limited, Health Edge Solutions LimitedSME, STERIS SOLUTIONS Limited, Trisoft LtdSME +1 more14 May 2026 – 30 Apr 2028 · up to 30 Apr 2034Extensions: This is Framework 1 of an Open Framework. The Term of the Open Framework shall be 8 years from the Commencement Date. It is intended that the Open Framework will be reopened every 24 months as the Framework Host deems necessary. At these points, incumbent framework suppliers will have the opportunity to revise their Tender, or they may leave their offer as per their last framework tender submission. The term of Framework 1 shall be 24 months from the commencement date | ceiling above | 1 May 2026 | Awarded |
Contracts
All 2 of these contracts carry the same published figure, £19,000,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.
Lot 1. Provision of a Complete Tracking and Traceability System · AEXIS MEDICAL LIMITEDSME, Athera Healthcare LtdSME, Getinge Limited, Health Edge Solutions LimitedSME, STERIS SOLUTIONS Limited, Trisoft LtdSME +1 more
- Signed
- 14 May 2026
- Value
- ceiling above
- Period
- 14 May 2026 – 13 May 2028 · up to 13 May 2034 with extensions
- Status
- active
- Extensions
- This is Framework 1 of an Open Framework. The Term of the Open Framework shall be 8 years from the Commencement Date. It is intended that the Open Framework will be reopened every 24 months as the Framework Host deems necessary. At these points, incumbent framework suppliers will have the opportunity to revise their Tender, or they may leave their offer as per their last framework tender submission. The term of Framework 1 shall be 24 months from the commencement date
Lot 2. Provision of ongoing hardware, consumables, service, maintenance and support · AEXIS MEDICAL LIMITEDSME, Athera Healthcare LtdSME, Getinge Limited, Health Edge Solutions LimitedSME, STERIS SOLUTIONS Limited, Trisoft LtdSME +1 more
- Signed
- 14 May 2026
- Value
- ceiling above
- Period
- 14 May 2026 – 30 Apr 2028 · up to 30 Apr 2034 with extensions
- Status
- active
- Extensions
- This is Framework 1 of an Open Framework. The Term of the Open Framework shall be 8 years from the Commencement Date. It is intended that the Open Framework will be reopened every 24 months as the Framework Host deems necessary. At these points, incumbent framework suppliers will have the opportunity to revise their Tender, or they may leave their offer as per their last framework tender submission. The term of Framework 1 shall be 24 months from the commencement date.
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Provision of a Complete Tracking and Traceability System | 7final-stage tenders · 8 at stage one | 5 | 0 | — |
| 2 · Provision of ongoing hardware, consumables, service, maintenance and support | 7final-stage tenders | 5 | 0 | — |
Who bid
- wonAEXIS MEDICAL LIMITEDSME · Greater London · all lots
- wonAthera Healthcare LtdSME · Greater London · all lots
- wonGETINGE LIMITED · East Midlands · all lots
- wonHEALTH EDGE SOLUTIONS LIMITEDSME · South West England · all lots
- wonIM MED LTDSME · East of England · all lots
- wonSTERIS SOLUTIONS LIMITED · East Midlands · all lots
- wonTRISOFT LIMITEDSME · East Midlands · all lots
Bidders as named on the Procurement Act 2023 award notice. “Won” means the bidder holds an award on this notice.
Contracting authority & participating public bodies
Framework contractors & participating bidders
7 commercial parties on the notice- AEXIS MEDICAL LIMITEDFramework contractor
- Athera Healthcare LtdFramework contractor
- GETINGE LIMITEDFramework contractor
- HEALTH EDGE SOLUTIONS LIMITEDFramework contractor
- IM MED LTDFramework contractor
- STERIS SOLUTIONS LIMITEDFramework contractor
- TRISOFT LIMITEDFramework contractor
Official documents & specifications (8)
Official links; attachments are not copiedTender pack and attachments
Notices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender