Official UK procurement notice
NAC/5164 Framework Agreement for Provision of Ad-Hoc Vehicle Repairs, Maintenance Services & Recovery
Authority: North Ayrshire Council (Local council)
What is being bought6 lots · detail below
Published requirement descriptionNorth Ayrshire Council (“NAC”) is seeking to appoint service, maintenance and repair providers within a Framework Agreement with the appropriate experience of vehicle repairs and maintenance services to supplement their in-house provision.
These services required will be over the following lots:
Lot 1 - Light Vehicles up to 3.5t & Minibuses up to 17 seat capacity
Lot 2 - Heavy vehicles over 3.5t
Lot 3 - Repair of grounds maintenance, plant and hand-held equipment
sub lots:
3a – Heavy Plant
3b – Light Plant
3c – Pedestrian and Handheld Plant
Lot 4 - Repair of vehicle tail lifts + hook loaders
sub lots:
4a – Vehicle Tail Lifts
4b – Hook Loaders
Lot 5 – Welding and Fabrication Services for light/heavy commercial vehicles and plant
Lot 6 – Recovery – All vehicle types
CPV: Breakdown and recovery services for cars · Grounds-maintenance equipment · Parts and accessories for vehicles and their engines · Welding
How this framework works
From the published notice- Places
- up to 30 suppliers · 14 bids on the busiest of 5 lots (0.5 per place) · 24 appointed
Lots and requirements (6)Procurement structure
6 lots · no lot values published · a supplier may bid for at most 6 of them · same evaluation weights on every lotLot #1Light Vehicles up to 3.5t & Minibuses up to 17 seat capacityAwardedRenewal
Light Vehicles up to 3.5t & Minibuses up to 17 seat capacity. Additional information: Estimated budget 600,000 GBP
Lot #2Heavy vehicles over 3.5tAwardedRenewal
Heavy vehicles over 3.5t. Additional information: Estimated budget 560,000 GBP
Lot #3Repair of grounds maintenance, plant and hand-held equipment sub lots: 3a – Heavy Plant 3b – Light Plant 3c – Pedestrian and Handheld PlantAwardedRenewal
Lot 3 - Repair of grounds maintenance, plant and hand-held equipment
sub lots:
3a – Heavy Plant
3b – Light Plant
3c – Pedestrian and Handheld Plant
Please note that sub-lots will be evaluated separately, ie the total cost of the individual sub-lot will be evaluated. Additional information: Estimated budget
3a – Heavy Plant 160,000 GBP
3b – Light Plant 80,000 GBP
3c – Pedestrian and Handheld Plant 40,000 GBP
Lot #4Repair of vehicle tail lifts + hook loaders sub lots: 4a – Vehicle Tail Lifts 4b – Hook LoadersAwardedRenewal
Repair of vehicle tail lifts + hook loaders
sub lots:
4a – Vehicle Tail Lifts
4b – Hook Loaders
Please note that sub-lots will be evaluated separately, ie the total cost of the individual sub-lot will be evaluated. Additional information: Estimated budget
4a – Vehicle Lifts 40,000 GBP
4b – Hook Loaders 40,000 GBP
Lot #5Welding and Fabrication Services for light/heavy commercial vehicles and plantAwardedRenewal
Welding and Fabrication Services for light/heavy commercial vehicles and plant. Additional information: Estimated budget 80,000 GBP
Lot #6Recovery – All vehicle typesRenewal
Recovery – All vehicle types. Additional information: Estimated budget 40,000 GBP
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (3)
- Quality: 10
- Price: 90
- price: 90
Published award criteria (3)
- Quality: 10
- Price: 90
- Price: 90
- Suitability
If required, bidders are required to be enrolled in the relevant professional or trade registers within the country in which they are established.
Bidders must confirm if they hold the particular authorisation or memberships.
- Economic & financial standing
Bidders will be required to have a minimum yearly “general” turnover for the last 3 years in the business area covered by the contract:
Lot 1 - 60,000GBP
Lot 2 - 56,000GBP
Lot 3a - 16,000GBP
Lot 3b - 8,000GBP
Lot 3c - 4,000GBP
Lot 4a - 4,000GBP
Lot 4b - 4,000GBP
Lot 5 - 8,000GBP
Lot 6 - 4,000GBP
Bidders who cannot meet the required level of turnover will be excluded from this tender.
Where turnover information is not available for the time period requested, the bidder will be required to state the date which they were set up or started trading.
It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commence of any subsequently awarded contract, the types and levels of insurance indicated below:
Employer’s (Compulsory) Liability Insurance = 5M GBP in respect of any one event
www.hse.gov.uk/pubns/hse40.pdf ↗ (Sole traders are exempt from this requirement)
Public Liability Insurance 5M GBP in respect of any one event
Product Liability Insurance 5M GBP in the aggregate only applicable to Lot 1 to Lot 3.
Statutory Third-Party Motor Vehicle Insurance
Maintained throughout the period of the contract in accord with the provisions of the current Road Traffic Act 1988 (as amended).
- Technical & professional ability
Bidders are required to provide a minimum of 2 examples of contracts carried out in the past 3 years that demonstrates they have the relevant experience to deliver the supplies/services described in the Contract Notice. The supplies must be of a similar value, size and scope. Unsatisfactory experience will result in exclusion from the tender process.
Bidders are required to confirm the supplier itself & supplier's staff have the following relevant educational and professional qualifications:
Must be qualified and competent mechanics. Must have Institute of the Motor Industry (IMI) certificate or City and Guilds qualified.
Bidders are required to confirm whether they intend to subcontract and, if so, for what proportion of the contract.
Bidders who intend to subcontract more than 25% to any individual organisation must ensure the SPD (Scotland) - Subcontractors Supplier Response is completed and uploaded at question 2D.1.2 of the qualification envelope.
- Price carries 180 of 190 points: a 10% discount moves about 18 points. This one is won on the number: sharpen the price before polishing the prose.
- “NAC/5164 Framework Agreement for Provision of Ad-Hoc Vehicle Repairs,…” is a framework: the contest is a place on its panel, up to 30 suppliers, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 2 Jul 2024, 14:58 BST
- Last source update
- 7 Mar 2025, 16:07 GMT
- Award evaluation window
- 2 Aug 2024 – …
- Authority reference
NAC/5164- FTS notice number
2025/S 000-008411- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-04792bFind a Tender
- Electronic trading
- e-invoicing allowed
Publisher note: Quality Management Procedures 1. The bidder must hold a UKAS (or equivalent) accredited independent third-party certificate of compliance in accordance with BS EN ISO 9001 (or equivalent) or a documented policy regarding quality management, see attachment at SPD question 4D.1. Health and Safety Procedures 1. The bidder must hold a UKAS (or equivalent) accredited independent third-party certificate of compliance in accordance with ISO 45001 (or equivalent) or have, within the last 12 months, successfully met the assessment requirements of a construction-related scheme in registered membership of the Safety Schemes in Procurement (SSIP) forum or the bidder must have a regularly reviewed and documented policy for Health and Safety management, see attachment at SPD question 4D.1. Environmental Management Procedures 1. The bidder must hold a UKAS (or equivalent) accredited independent third-party certificate of compliance in accordance with BS EN ISO 14001 (or equivalent) or a valid EMAS (or equivalent) certificate or the bidder must have a regularly reviewed documented policy regarding environmental management, see attachment at SPD question 4D.2. Bidders may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015. Referring to the successful suppliers appointed to the sublots below: Lot 3a – Heavy Plant Andrew Yates Mechanical Services B&B Contracts Ltd GMM Hydraulics Ltd T/A Pirtek Kilmarnock Hydraquip Hose & Hydraulics Limited J&D Services (Scotland) Ltd J&S Montgomery Ltd JWS Vehicle Bodyshop Ltd Mitchell Diesel Limited Scot JCB Ltd Vortex Hydraulics Ltd Hamilton Bros (Engineering) Ltd Lot 3b – Light Plant Andrew Yates Mechanical Services GMM Hydraulics Ltd T/A Pirtek Kilmarnock Hamilton Bros (Engineering) Ltd Hydraquip Hose & Hydraulics Limited J&D Services (Scotland) Ltd J&S Montgomery Ltd JWS Vehicle Bodyshop Ltd Mitchell Diesel Limited Scot JCB Ltd Vortex Hydraulics Ltd B&B Contracts Ltd Lot 3c – Pedestrian and Handheld Plant Andrew Yates Mechanical Services GMM Hydraulics Ltd T/A Pirtek Kilmarnock Hydraquip Hose & Hydraulics Limited J&D Services (Scotland) Ltd J&S Montgomery Ltd JWS Vehicle Bodyshop Ltd Scot JCB Ltd Vortex Hydraulics Ltd B&B Contracts Ltd Hamilton Bros (Engineering) Ltd Lot 4a – Vehicle Tail Lift Andrew Yates Mechanical Services Central Tail Lift Services Limited GMM Hydraulics Ltd T/A Pirtek Kilmarnock Hydraquip Hose & Hydraulics Limited J&D Services (Scotland) Ltd JWS Vehicle Bodyshop Ltd Trest Limited Lot 4b – Hook Loaders Andrew Yates Mechanical Services GMM Hydraulics Ltd T/A Pirtek Kilmarnock Hydraquip Hose & Hydraulics Limited J&D Services (Scotland) Ltd JWS Vehicle Bodyshop Ltd Macleay Motor Engineering Ltd Trest Limited (SC Ref:790465)
How it was run
Official notice- Appointment period ends
- 30 Aug 2024, 12:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bids opened
- 2 Aug 2024, 12:00 BST
Timeline
2 Aug 2024 → 7 Mar 2025 · 3 dates- Bids opened2 Aug 2024, 12:00 BST
- Admission / appointment period endsperiod end, not a bid countdown30 Aug 2024, 12:00 BST
- Notice published7 Mar 2025, 16:07 GMT
Notice history
3 events · 4 releases on Find a Tender · since 23 Jul 2024- Deadline moved to 16 Aug 2024, 12:00 BST23 Jul 2024, 14:25 BST+14 days · was 2 Aug 2024, 12:00 BST
- Deadline moved to 30 Aug 2024, 12:00 BST15 Aug 2024, 14:40 BST+14 days · was 16 Aug 2024, 12:00 BST
- Status changed to complete7 Mar 2025, 16:07 GMT
Published amendments (2 · 2 deadline changes)
| When | What | Before | After | Shift |
|---|---|---|---|---|
| — | DeadlineTime limit · IV.2.2 | 2 Aug 2024 | 16 Aug 2024 | +14 d |
| — | Bid openingConditions for opening of tenders · IV.2.7 | 2 Aug 2024 | 16 Aug 2024 | +14 d |
| — | DeadlineTime limit · IV.2.2 | 16 Aug 2024 | 30 Aug 2024 | +14 d |
Extended tender closing date to allow more tenderers to provide a bid
The deadline has been extended as per a request
Routine re-releases (4)
- 2024-07: 1 release · 2 Jul 2024
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast5 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
Heavy vehicles over 3.5t
- Signed
- 17 Jan 2025
- Value
- £517,424
- Status
- active
Welding and Fabrication Services for light/heavy commercial vehicles and plant
- Signed
- 17 Jan 2025
- Value
- £69,520
- Status
- active
Repair of grounds maintenance, plant and hand-held equipment sub lots: 3a – Heavy Plant 3b – Light Plant 3c – Pedestrian and Handheld Plant
- Signed
- 17 Jan 2025
- Value
- £230,907
- Status
- active
Repair of vehicle tail lifts + hook loaders sub lots: 4a – Vehicle Tail Lifts 4b – Hook Loaders
- Signed
- 17 Jan 2025
- Value
- £69,783
- Status
- active
Light Vehicles up to 3.5t & Minibuses up to 17 seat capacity
- Signed
- 17 Jan 2025
- Value
- £548,833
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Light Vehicles up to 3.5t & Minibuses up to 17 seat capacity | 9bids · 9 electronic · 9 from abroad | 7 | — | — |
| 2 · Heavy vehicles over 3.5t | 14bids · 14 electronic · 14 from abroad | 9 | — | — |
| 3 · Repair of grounds maintenance, plant and hand-held equipment sub lots: 3a – Heavy Plant 3b – Light Plant 3c – Pedestrian and Handheld Plant | 11bids · 11 electronic · 11 from abroad | 9 | — | — |
| 4 · Repair of vehicle tail lifts + hook loaders sub lots: 4a – Vehicle Tail Lifts 4b – Hook Loaders | 8bids · 8 electronic · 8 from abroad | 8 | — | — |
| 5 · Welding and Fabrication Services for light/heavy commercial vehicles and plant | 5bids · 5 electronic · 5 from abroad | 5 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Kilmarnock Sheriff CourtReview body
Framework contractors & participating bidders
24 commercial parties on the notice- Andrew Yates Mechanical ServicesFramework contractor
- B&B Contracts LtdFramework contractor
- Bridgend Motor GroupFramework contractor
- Garnock MOT CentreFramework contractor
- HAMILTON BROS. (ENGINEERING) LTDFramework contractor
- Hydraquip Hose & Hydraulics LtdFramework contractor
- J & D Services (Scotland) LtdFramework contractor
- J & S Montgomery LtdFramework contractor
- JWS Vehicle BodyshopFramework contractor
- MACLEAY MOTOR ENGINEERING LTDFramework contractor
Show 14 more suppliers
- MOTUS GROUP UK LIMITEDFramework contractor
- McKinnon & Forbes LtdFramework contractor
- Mitchell Diesel LimitedFramework contractor
- National WindscreenFramework contractor
- Pistons & Components (Glasgow) LtdFramework contractor
- R & A Muir Haulage ContractorsFramework contractor
- Scot JCBFramework contractor
- Trest LimitedFramework contractor
- Volvo Group UK LtdFramework contractor
- Vortex Hydraulics LtdFramework contractor
- Whale Tankers LimitedFramework contractor
- central taillift services limitedFramework contractor
- gmm hydraulics ltd t/a pirtek kilmarnockFramework contractor
- loadking bodies ltdFramework contractor
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.