TenderlineUK
Procurement Intelligence
Search
Find a TenderAwardedContract details notice
Published 25 Feb 2026, 14:18 GMT

Official UK procurement notice

Museum AV Software · UK public procurement notice

Official notice

Authority: Ipswich Borough Council (Local council)

ServicesOpen procedureAbove threshold
Sectors: Radio, television, communication, telecommunication and related equipment (32)Repair & Maintenance (50) Delivery: East of England (UKH14)
Published estimate£176,000≈ £176k / year · £211,200 inc. VAT10.8% below published estimate
Submissions closed 27 Mar 2026awarded 14 Aug 2026
Awarded to Jam Creative Studios Ltd
Contract term 1 yrends 5 Apr 2027 · up to 5 Oct 2027 with extensions · starts 6 Apr 2026

What is being bought

Published requirement description

Ipswich Borough Council are currently out to tender for the provision of Audio Visual Software for the Ipswich Museum.

This opportunity is available in the 'Current Tenders' area of portal. Interested parties are invited to express their interest to gain full access to the tender documentation.

The deadline date for submissions of the tender is 25th March 2026 @ 11:00hrs. Please note late returns will NOT be permitted

The deadline for clarification questions is 17th March 2026 @ 14:00 which must be generated via the correspondence option on the website

CPV: Audio equipment accessories · Repair and maintenance services of audio equipment

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewal 1 yrPublished value£176,000
Contract period: 6 Apr 2026 – 5 Apr 2027 (1 yr) · up to 5 Oct 2027 with extensionsValue: £176,000 exc. VAT · £211,200 inc. VAT
Delivery: East of England
Extensions: 6 months
32351300 Audio equipment accessories50342000 Repair and maintenance services of audio equipment

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Price: 60
Published award criteria (1)
  • Price: 60%
What this means for your bid
  • Price carries 60 of 60 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Awarded
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
25 Feb 2026, 14:18 GMT
Last source update
7 Sept 2026, 12:12 BST
Award evaluation window
Submission end – 1 Apr 2026
Authority reference
IBC/19993
FTS notice number
2026/S 000-016936
Latest notice
Contract details notice (UK7)
Classification (CPV)
Audio equipment accessoriesRepair and maintenance services of audio equipment
Delivery area
East of England (UKH14)
Official registry OCID
ocds-h6vhtk-065c26 Find a Tender

How it was run

Official notice
Submission deadline
27 Mar 2026, 11:00 GMT
Clarification deadline
17 Mar 2026, 14:00 GMT
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

www.suffolksourcing.uk ↗

Timeline

25 Feb 2026 → 7 Sept 2026 · 6 dates
  1. Tender notice published237 days ago
    25 Feb 2026, 14:18 GMT
  2. Clarification questions by217 days ago
    17 Mar 2026, 14:00 GMT
  3. Submission deadline207 days ago
    27 Mar 2026, 11:00 GMT
  4. Award decision expected by202 days ago
    1 Apr 2026, 23:59 BST
  5. Contract starts198 days ago
    6 Apr 2026, 00:00 BST
  6. Latest notice published43 days ago
    7 Sept 2026, 12:12 BST

Notice history

3 events · 2 releases on Find a Tender · since 25 Feb 2026
  1. Tender notice published
    25 Feb 2026, 14:18 GMT
    UK4
  2. Contract details notice published
    7 Sept 2026, 12:12 BST
    UK7
  3. Status changed to complete
    7 Sept 2026, 12:12 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £156,9151 contract exc. VAT
Contracts signed 1latest 14 Aug 2026
Awarded toValueDateStatus
Jam Creative Studios LtdSME£156,915 †—Awarded

Contracts

  • Museum AV Software · Jam Creative Studios LtdSME

    Signed
    14 Aug 2026
    Value
    £156,915
    Period
    14 Aug 2026 – 1 Aug 2027 · up to 1 Aug 2028 with extensions
    Status
    active
    Extensions
    12 Month defect period

Contracting authority & participating public bodies

Ipswich Borough Council

Contracting authorityPublic undertaking GB-PPON: PPLT-7247-DMBJ Grafton House, 15-17 Russell Road, Ipswich, East of England, IP1 2DEContact email

Bidders & participating suppliers

1 commercial party on the notice
  • Jam Creative Studios LtdAwarded supplierGB-PPON: PBRP-3662-THQR 2 Eastgate, Cowbridge, Wales, CF71 7DGContact email, phone

Official documents & specifications (3)

Official links; attachments are not copied

Tender pack and attachments

  • Bidding documents and specificationstenderBidding documents and specifications

Notices published for this procedure

  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender