Find a TenderPast planning notice
Published 22 May 2024, 15:51 BST

Official UK procurement notice

Multifunctional Devices (MFDs), Print, Digital and Cloud Software Services

Official notice

Authority: The Minister for the Cabinet Office acting through Crown Commercial Service (Central government)

5 lotsGoods
Planned pipeline value£800,000,000total for 5 lots · pipeline notice, not a live tender
Tender notice expected 11 Dec 2024from the planned procurement notice
Lots 5see the lot list below

What is being bought5 lots · detail below

Published requirement description

Crown Commercial Service (CCS) as the Authority intends to put in place a Pan Government Collaborative Agreement for the provision of Multifunctional Devices (MFDs), Print, Digital and Cloud Software Services to be utilised by Central Government Departments and all other UK Public Sector Bodies, including Local Authorities, Health, Police, Fire and Rescue, Education establishments (including schools, colleges and other educational establishments), Charities and third sector and Devolved Administrations. It is intended that this commercial agreement will be the recommended vehicle for all Multifunctional Devices (MFDs), Print, Digital and Cloud Software Services required by UK Central Government Departments.

CCS will be partnering with YPO and ESPO to put this agreement in place.

The lotting structure of this framework is indicative at this time and will be finalised as a result of the market engagement.

The duration of the Framework Agreement is four (4) years with the option to enable customer to let a call-off agreement that may extend beyond the life of the Framework Agreement.

Further information regarding supplier engagement is included in the Additional Information section VI.3.

CPV: Archiving services · Auditing services · Business analysis consultancy services · Business and management consultancy and related services · Business and management consultancy services · Colour graphics printers · Content management software package · Digital printing services · Document management services · Document management software development services · Document management software package · Document management system · +45 more

Lots and requirements (5)Procurement structure

5 lots · no lot values published
Lot #1Multifunctional Print Devices (MFDs) and Basic Print Management SoftwarePlanned
Lot #2Multifunctional Print Devices (MFDs) Print Management, Digital Workflow SoftwarePlanned
Lot #3MFDs, Print Management and/or Digital Workflow under Managed Service ProvisionPlanned
Lot #4GovPrint Service including InteroperabilityPlanned
Lot #5Print Consultancy ServicesPlanned

Procedure terms & legal framework

From the official record · publisher note attached
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Goods
Notice status
Past planning notice
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Unspecified in notice
First published
22 May 2024, 15:51 BST
Last source update
22 May 2024, 15:51 BST
Authority reference
RM6361
FTS notice number
2024/S 000-016205
Classification (CPV)
Archiving servicesAuditing servicesBusiness analysis consultancy servicesBusiness and management consultancy and related servicesBusiness and management consultancy servicesColour graphics printersContent management software packageDigital printing servicesDocument management servicesDocument management software development services
+47 moreDocument management software packageDocument management system
Delivery area
UK
Official registry OCID
ocds-h6vhtk-0469c6 Find a Tender

Publisher note: A Future Opportunity on contract finder can be found here: https://www.contractsfinder.service.gov.uk/Notice/246f1439-838a-4d71-99a4-d3ad267b6876 This Prior Information Notice is to signal an intention to commence market engagement with those within the Multifunctional device (MFD) market. Crown Commercial Service intends to hold market engagement sessions during June 2024 with industry experts and suppliers interested in potentially bidding for the resulting framework contract. If you are interested in attending a market engagement session please express your interest by emailing [email protected] by no later than midday on Tuesday 31st May 2024. Further details will then be provided to you. Your email must clearly state: the name of your organisation, and contact details for the individual(s) who will be participating in the market engagement. Crown Commercial Service (CCS) will use an eSourcing system for this competition and reserves the right to use an electronic auction. The eSourcing system we will use is [https://crowncommercialservice.bravosolution.co.uk]. Please note that, to register, you must have a valid DUNS number (as provided by Dun and Bradstreet) for the organisation which you are registering, who will be entering into a contract if invited to do so. The value in II.1.5 is an indicative value over 4 years. The date in II.3) is the estimated date of publication . CCS will publish an update PIN shortly providing access to the CCS website page listing upcoming deals and updates and monitor Find A Tender Service for the publication of the contract notice. The Cyber Essentials scheme is mandatory for Central Government Contracts which involve handling personal information and providing certain ICT products and services. The Government is taking steps to further reduce the levels of cyber security risk in its supply chain through the Cyber Essentials scheme. The scheme defines a set of controls which, when The Cyber Essentials scheme is mandatory for Central Government Contracts which involve handling personal information and providing certain ICT products and services. The Government is taking steps to further reduce the levels of cyber security risk in its supply chain through the Cyber Essentials scheme. The scheme defines a set of controls which, when properly implemented, will provide organisations with basic protection from the most prevalent forms of threat coming from the internet. To participate in this procurement, bidders will be required to demonstrate that they are Cyber Essentials certified for the services under and in connection with the procurement. Please note that the Carbon Net Zero Team cannot advise on CRP compliance to bidders in a live procurement. For further guidance on ‘producing your carbon reduction plan’ please follow this link: https://www.eventbrite.co.uk/e/ppn-0621-carbon-reduction-plan-creation-and-training-tickets-224041864247

How it was run

Official notice
Submission deadline
—

Timeline

22 May 2024 → 11 Dec 2024 · 2 dates
  1. Notice published
    22 May 2024, 15:51 BST
  2. Tender notice expected
    11 Dec 2024

Commercial outcome & contract awards

Pipeline notice
Awards (0)
No award published
Contracts (0)
No contract published
Bid statistics
No aggregate bid statistics published

Contracting authority & participating public bodies

The Minister for the Cabinet Office acting through Crown Commercial Service

Contracting authorityCentral GovernmentMinistry or any other national or federal authority, including their regional or local subdivisionsPublic Procurement 9th Floor, The Capital, Old Hall Street, Liverpool, UK, L3 9PPContact email, phone

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.