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planned
Official procurement procedure

Multifunctional Devices (MFDs), Print, Digital and Cloud Software Services

Archiving services
Auditing services
Business analysis consultancy services
+61 more
UK
Published value
£800,000,000
Submission deadline Not published
Lots published5
Procurement Executive Summary
AI & Search Synopsis
Generated from official OCDS record
Tenderline Synopsis: The Minister for the Cabinet Office acting through Crown Commercial Service: "Multifunctional Devices (MFDs), Print, Digital and Cloud Software Services". Published status: planned. Published value: £800,000,000. 5 published lots. Submission deadline not published. See the official notice for participation instructions.
Contracting AuthorityThe Minister for the Cabinet Office acting through Crown Commercial ServiceScope & CategoriesNot publishedSubmission Window
planned
No deadline published
Submission GatewayDirect notice routeLegal Basis & RegimeStandard procurementEstimated Value (exc. VAT)£800,000,000
Bidder Intelligence · Authority Profile: The Minister for the Cabinet Office acting through Crown Commercial Service
Market Analytics
View Authority Profile →
Derived from OCDS awards & bid statistics
Published history for The Minister for the Cabinet Office acting through Crown Commercial Service. These figures describe retained records, not a forecast of bids or a measure of buyer bias.
Average Price Reduction
Not availableInsufficient comparable data
Requires at least 5 comparable procedures
Competition Density
23.3Bids / Report
0.7% of reports have one bid
Supplier ConcentrationNo estimate
Insufficient attributable awardsNo concentration estimate available
Payment Terms
Check noticePublished terms
Payment obligations depend on the applicable regime and contract. Consult the official documents.
Coverage: 148 active published awards; 145 bid reports (which may be per lot). Supplier values exclude multi-supplier awards, frameworks and DPS, and use GBP only. They are published award values, not payments. Price reduction compares single-lot, single-award, single-supplier GBP procedures with explicitly non-framework/non-DPS status; increases remain in the average. Unpublished data stays unknown. Awarded suppliers are winners, not all bidders.
Procedure terms
Contracting AuthorityThe Minister for the Cabinet Office acting through Crown Commercial Service
Procedure methodNot published
Procurement categoryNot published
Statusplanned
Framework / DPSNot published
CompetitionNot published
Above thresholdNot published
Legal basisNot published
Tender period startsNot published
Clarification deadlineNot published
Electronic submissionNot published
Submission languagesNot published
Published22 May 2024, 15:51 BST
Last source update22 May 2024, 15:51 BST
Recurring procurementNot published
ClassificationArchiving services, Auditing services, Business analysis consultancy services, Business and management consultancy and related services, Business and management consultancy services, Colour graphics printers, Content management software package, Digital printing services, Document management services, Document management software development services, Document management software package, Document management system, Electronic data management (EDM), Hardware integration consultancy services, Information systems, Information systems and servers, Information systems or technology planning services, Information systems or technology strategic review services, Information technology requirements review services, Information technology services, Internal audit services, Label making machines, Library management services, Maintenance and repair of office machinery, Maintenance and repair of reprographic machinery, Office and business machines, Office automation services, Office machinery, equipment and supplies except computers, printers and furniture, Parts and accessories of photocopying apparatus, Photocopier maintenance services, Photocopier repair services, Photocopiers, Photocopying and offset printing equipment, Photocopying and thermocopying equipment, Photocopying equipment, Photocopying services, Print finishing services, Print utility software development services, Print utility software package, Print-spooling software package, Printers and plotters, Printing and related services, Printing services, Repair, maintenance and associated services related to personal computers, office equipment, telecommunications and audio-visual equipment, Reproduction equipment, Reprographic services, Reprographic supplies, Scanning services, Servers, Services related to printing, Software package and information systems, Storage management software development services, Survey conduction services, Survey services, System, storage and content management software development services, System, storage and content management software package, Systems and technical consultancy services
Delivery area
UK
OCIDocds-h6vhtk-0469c6
What is being bought
Crown Commercial Service (CCS) as the Authority intends to put in place a Pan Government Collaborative Agreement for the provision of Multifunctional Devices (MFDs), Print, Digital and Cloud Software Services to be utilised by Central Government Departments and all other UK Public Sector Bodies, including Local Authorities, Health, Police, Fire and Rescue, Education establishments (including schools, colleges and other educational establishments), Charities and third sector and Devolved Administrations. It is intended that this commercial agreement will be the recommended vehicle for all Multifunctional Devices (MFDs), Print, Digital and Cloud Software Services required by UK Central Government Departments. CCS will be partnering with YPO and ESPO to put this agreement in place. The lotting structure of this framework is indicative at this time and will be finalised as a result of the market engagement. The duration of the Framework Agreement is four (4) years with the option to enable customer to let a call-off agreement that may extend beyond the life of the Framework Agreement. Further information regarding supplier engagement is included in the Additional Information section VI.3.
What changed
From the official release history
  1. Published value updated to £800,000,000
    22 May 2024, 15:51 BST
  2. Status changed to planned
    22 May 2024, 15:51 BST
  3. Official notice release published
    22 May 2024, 15:51 BST
  4. Buyer information updated
    22 May 2024, 15:51 BST
Lots and requirements (5)
Published by the contracting authority
  • Lot 1 · #1
    Multifunctional Print Devices (MFDs) and Basic Print Management Software
    planned
    Published valueNot published
    Multifunctional Devices, Entry Level Print Management Software (including consumables)
    Contract periodNot published
    EligibilityNot published
    Options / renewalNot published
  • Lot 2 · #2
    Multifunctional Print Devices (MFDs) Print Management, Digital Workflow Software
    planned
    Published valueNot published
    Extended catalogue of Multifunctional Devices, Print Management and Software Services (including consumables)
    Contract periodNot published
    EligibilityNot published
    Options / renewalNot published
  • Lot 3 · #3
    MFDs, Print Management and/or Digital Workflow under Managed Service Provision
    planned
    Published valueNot published
    Managed Print, Audit and Consultancy services (including consumables)
    Contract periodNot published
    EligibilityNot published
    Options / renewalNot published
  • Lot 4 · #4
    GovPrint Service including Interoperability
    planned
    Published valueNot published
    GovPrint a shared cloud based managed print service
    Contract periodNot published
    EligibilityNot published
    Options / renewalNot published
  • Lot 5 · #5
    Print Consultancy Services
    planned
    Published valueNot published
    Auditing and consultancy services
    Contract periodNot published
    EligibilityNot published
    Options / renewalNot published
Timeline
  1. Procedure published
    22 May 2024, 15:51 BST
Commercial outcome and competition
AwardsNo award published
ContractsNo contract published
Bid statisticsNo aggregate bid statistics published
Buyer and organisations in this procedure

The Minister for the Cabinet Office acting through Crown Commercial Service

Contracting authority GB-FTS-575
View buyer profile

  • The Minister for the Cabinet Office acting through Crown Commercial Service
    buyer
    centralPurchasingBody

    9th Floor, The Capital, Old Hall Street, Liverpool, UK, L3 9PP
    supplier@crowncommercial.gov.uk
    +44 3454102222
Documents (0)
Official links; attachments are not copied
No data
No linked documents are published
Related procedures (0)
No data
No related procedures published