Find a TenderPast planning notice
Published 16 Nov 2023, 15:20 GMT

Official UK procurement notice

Multifunctional Devices (MFDs), Print, Digital and Cloud Software Services

Official notice

Authority: The Minister for the Cabinet Office acting through Crown Commercial Service (Central government)

5 lotsGoods
Planned pipeline value£800,000,000total for 5 lots · pipeline notice, not a live tender
Tender notice expected 16 Nov 2023from the planned procurement notice
Lots 5see the lot list below

What is being bought5 lots · detail below

Published requirement description

Crown Commercial Service (CCS) as the Authority intends to put in place a Pan Government Collaborative Agreement for the provision of Multifunctional Devices (MFDs), Print, Digital and Cloud Software Services to be utilised by Central Government Departments and all other UK Public Sector Bodies, including Local Authorities, Health, Police, Fire and Rescue, Education establishments (including schools, colleges and other educational establishments), Charities and third sector and Devolved Administrations. It is intended that this commercial agreement will be the recommended vehicle for all Multifunctional Devices (MFDs), Print, Digital and Cloud Software Services required by UK Central Government Departments.

CCS will be partnering with YPO and ESPO to put this agreement in place.

The lotting structure of this framework is indicative at this time and will be finalised as a result of the market engagement.

The duration of the Framework Agreement if four (4) years with the option to enable customer to let a call-off agreement that may extend beyond the life of the Framework Agreement.

Further information regarding supplier engagement is included in the Additional Information section VI.3.

CPV: Archiving services · Auditing services · Business analysis consultancy services · Business and management consultancy and related services · Business and management consultancy services · Colour graphics printers · Content management software package · Digital printing services · Document management services · Document management software development services · Document management software package · Document management system · +45 more

Lots and requirements (5)Procurement structure

5 lots · no lot values published
Lot #1Multifunctional Print Devices (MFDs) and Basic Print Management SoftwarePlanned
Lot #2Multifunctional Print Devices (MFDs) Print Management, Digital Workflow SoftwarePlanned
Lot #3MFDs, Print Management and/or Digital Workflow under Managed Service ProvisionPlanned
Lot #4GovPrint Service including InteroperabilityPlanned
Lot #5Print Consultancy ServicesPlanned

Procedure terms & legal framework

From the official record · publisher note attached
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Goods
Notice status
Past planning notice
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Unspecified in notice
First published
16 Nov 2023, 15:20 GMT
Last source update
16 Nov 2023, 15:20 GMT
Authority reference
RM6361
FTS notice number
2023/S 000-033968
Classification (CPV)
Archiving servicesAuditing servicesBusiness analysis consultancy servicesBusiness and management consultancy and related servicesBusiness and management consultancy servicesColour graphics printersContent management software packageDigital printing servicesDocument management servicesDocument management software development services
+47 moreDocument management software packageDocument management system
Delivery area
UK
Official registry OCID
ocds-h6vhtk-041a85 Find a Tender

Publisher note: This Prior Information Notice is to signal an intention to commence market engagement with those within the Multifunctional device (MFD) market. Please refer to the attachments area of the contracts finder PIN notice for the full details on the market engagement for procurement Contracts Finder Link https://www.contractsfinder.service.gov.uk/Notice/4fdc2474-1f78-420b-8db7-9be6340ecb7b Please also note that a new PIN will be issued shortly with the link to the Upcoming Deals on the CCS website. Crown Commercial Service (CCS) will use an eSourcing system for this competition and reserves the right to use an electronic auction. The eSourcing system we will use is https://crowncommercialservice.bravosolution.co.uk. Please note that, to register, you must have a valid DUNS number (as provided by Dun and Bradstreet) for the organisation which you are registering, who will be entering into a contract if invited to do so. The value in II.1.5 is an indicative value over 4 years. The date in II.3) is the estimated date of publication. CCS will publish an update PIN shortly providing access to the CCS website page listing upcoming deals and updates and monitor Find A Tender Service for the publication of the contract notice. The Cyber Essentials scheme is mandatory for Central Government Contracts which involve handling personal information and providing certain ICT products and services. The Government is taking steps to further reduce the levels of cyber security risk in its supply chain through the Cyber Essentials scheme. The scheme defines a set of controls which, when properly implemented, will provide organisations with basic protection from the most prevalent forms of threat coming from the internet. To participate in this procurement, bidders will be required to demonstrate that they are Cyber Essentials certified for the services under and in connection with the procurement. Please note that the Carbon Net Zero Team cannot advise on CRP compliance to bidders in a live procurement. For further guidance on ‘producing your carbon reduction plan’ please follow this link: https://www.eventbrite.co.uk/e/ppn-0621-carbon-reduction-plan-creation-and-training-tickets-224041864247

How it was run

Official notice
Submission deadline
—

Timeline

16 Nov 2023 → 16 Nov 2023 · 2 dates
  1. Tender notice expected
    16 Nov 2023
  2. Notice published
    16 Nov 2023, 15:20 GMT

Commercial outcome & contract awards

Pipeline notice
Awards (0)
No award published
Contracts (0)
No contract published
Bid statistics
No aggregate bid statistics published

Contracting authority & participating public bodies

The Minister for the Cabinet Office acting through Crown Commercial Service

Contracting authorityCentral GovernmentMinistry or any other national or federal authority, including their regional or local subdivisionsPublic Procurement 9th Floor, The Capital, Old Hall Street, Liverpool, UK, L3 9PPContact email, phone

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.