Official UK procurement notice
Multifunctional Devices, Managed Print and Content Services
Authority: The Minister for the Cabinet Office acting through Crown Commercial (Central government)
What is being bought4 lots · detail below
Published requirement descriptionCrown Commercial Service (CCS) acting as the Authority intends to put in place a Pan Government Collaborative Agreement for the provision of Multifunctional Devices, Managed Print and Content Services to be utilised by Central Government Departments and all other UK Public Sector Bodies, including Local Authorities, Health, Police, Fire and Rescue, Education (including schools, colleges and other educational establishments), charities and third sector and Devolved Administrations.
CCS will be partnering with YPO and ESPO to put this agreement in place.
Suppliers are advised to refer to 'ADDITIONAL INFORMATION SECTION V1.3' below for further important information.
CPV: Archiving services · Auditing services · Business analysis consultancy services · Business and management consultancy services · Colour graphics printers · Digital printing services · Document management services · Document management software development services · Document management system · Electronic data management (EDM) · Hardware integration consultancy services · Information systems and servers · +33 more
Lots and requirements (4)Procurement structure
4 lots · no lot values publishedLot #1Multifunctional Devices (MFDs) and Basic Print Management SoftwarePlanned
Online Web-based Solution (including catalogue of devices, accessories and consumables)
Provision of basic Print Management Software
Pre and Post Maintenance and Support
Crown Commercial Service wish to bring to your attention that it is expected that to participate in this Lot 1 procurement, bidders will be required to demonstrate that they are certified for the services listed below (and/or equivalent) under and in connection with the procurement.
- Cyber Essentials Basic
- BS EN ISO 9001
- ISO 27001 Information Security Management
- N3 (the national broadband network for the English National Health Service (NHS))
- Code of Connection (CoCo) Compliance
- Government Connection Secure Extranet (GCSX)
- Public Services Network (PSN) Compliance
- Citrix Secure Gateway
- Level 2 Information Governance
- BS 7858 Security Screening
- ISO 29142 Information Technology - Print Cartridge Categorisation
- ISO 15408 Common Criteria for Information Technology Security Evaluation
- ISO14001 Eco Management and Audit Scheme (EMAS) Additional information: Multifunctional Devices, Managed Print and Content Services
The framework will be broken down into individual lots and stated within this Notice.
Lot #2Multifunctional Devices, Managed Print, Software, Equipment and Associated ServicesPlanned
- Hardware Devices and Consumables
- Software Products and Document Workflow Solutions
- Cloud Hosting and Printing (SaaS) Solution
- Legacy Device Management
- Device Management Print Management
- Deployment Services
- Operational Services
- Associated Services
Crown Commercial Service wish to bring to your attention that it is expected that to participate in this Lot 2 procurement, bidders will be required to demonstrate that they are certified for the services listed below (and/or equivalent) under and in connection with the procurement.
- Cyber Essentials Basic
- BS EN ISO 9001
- ISO 27001 Information Security Management
- N3 (the national broadband network for the English National Health Service (NHS))
- Code of Connection (CoCo) Compliance
- Government Connection Secure Extranet (GCSX)
- Public Services Network (PSN) Compliance
- Citrix Secure Gateway
- Level 2 Information Governance
- BS 7858 Security Screening
- ISO 29142 Information Technology - Print Cartridge Categorisation
- ISO 15408 Common Criteria for Information Technology Security Evaluation
- ISO14001 Eco Management and Audit Scheme (EMAS) Additional information: Multifunctional Devices, Managed Print and Content Services
The framework will be broken down into individual lots and stated within this Notice.
Lot #3Multifunction Print Devices (MFDs) and Software Managed ServicesPlanned
- Managed Print Services
- Enhanced Services
- Software Products and Document Workflow Solutions
- Cloud Hosting and Printing (SaaS) Solution
- Security Management Services
- Inventory Management Services
- Automated Workflow / Business Process Optimisation
- Third Parties and Multi-Vendor Fleet Management
- Operational Services
- Associated Services
Crown Commercial Service wish to bring to your attention that it is expected that to participate in this Lot 2 procurement, bidders will be required to demonstrate that they are certified for the services listed below (and/or equivalent) under and in connection with the procurement.
- Cyber Essentials Basic
- BS EN ISO 9001
- ISO 27001 Information Security Management
- N3 (the national broadband network for the English National Health Service (NHS))
- Code of Connection (CoCo) Compliance
- Government Connection Secure Extranet (GCSX)
- Public Services Network (PSN) Compliance
- Citrix Secure Gateway
- Level 2 Information Governance
- BS 7858 Security Screening
- ISO 29142 Information Technology - Print Cartridge Categorisation
- ISO 15408 Common Criteria for Information Technology Security Evaluation
- ISO14001 Eco Management and Audit Scheme (EMAS) Additional information: Multifunctional Devices, Managed Print and Content Services
The framework will be broken down into individual lots and stated within this Notice.
Lot #4Print Consultancy ServicesPlanned
- Managed Print and Content Management Audits and Consultancy Services
- Evaluation, advice and recommendations in the context of sound strategic direction
Crown Commercial Service wish to bring to your attention that it is expected that to participate in this Lot 2 procurement, bidders will be required to demonstrate that they are certified for the services listed below (and/or equivalent) under and in connection with the procurement.
- Cyber Essentials Basic
- BS EN ISO 9001
- ISO 27001 Information Security Management
- N3 (the national broadband network for the English National Health Service (NHS))
- Code of Connection (CoCo) Compliance
- Government Connection Secure Extranet (GCSX)
- Public Services Network (PSN) Compliance
- Citrix Secure Gateway
- Level 2 Information Governance
- BS 7858 Security Screening
- ISO 29142 Information Technology - Print Cartridge Categorisation
- ISO 15408 Common Criteria for Information Technology Security Evaluation
- ISO14001 Eco Management and Audit Scheme (EMAS) Additional information: Multifunctional Devices, Managed Print and Content Services
The framework will be broken down into individual lots and stated within this Notice.
Procedure terms & legal framework
From the official record · publisher note attached- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Goods
- Notice status
- Past planning notice
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Unspecified in notice
- First published
- 7 Jan 2021, 23:08 GMT
- Last source update
- 7 Jan 2021, 23:08 GMT
- Authority reference
RM6174- FTS notice number
2021/S 000-000315- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-028881Find a Tender
Publisher note: Crown Commercial Service in conjunction with its partner YPO and ESPO invites suppliers to state their expression of interest in this tender by emailing [email protected] no later than midday on Friday 15th January 2021 and providing the following information: a. Organisation Name; b. Representative contact name, job title, email address and/or mobile number; c. Confirm YES or NO to contact information being input within CCS Salesforce System in line with GDPR requirements; and d. State which lot(s) interested in. 2. Suppliers are advised to draw their attention to the certification requirements specific to each Lot stated within Additional Requirements. 3. Crown Commercial Service (CCS) will use an eSourcing system for this competition and reserves the right to use an electronic auction. The eSourcing system we will use is [https://crowncommercialservice.bravosolution.co.uk]. 4. Please note that, to register, you must have a valid DUNS number (as provided by Dun and Bradstreet) for the organisation which you are registering, who will be entering into a contract if invited to do so. 5. The value in II.1.5 is an indicative value over 4 years (48 months). 6. The date in II.3) is the estimated date of publication, please refer to the CCS website page Upcoming Deals - RM6174 Multifunctional Devices, Managed Print and Content Services for updates.
How it was run
Official notice- Submission deadline
- —
Timeline
7 Jan 2021 → 23 Feb 2021 · 2 dates- Notice published7 Jan 2021, 23:08 GMT
- Tender notice expected23 Feb 2021
Commercial outcome & contract awards
Pipeline notice- Awards (0)
- No award published
- Contracts (0)
- No contract published
- Bid statistics
- No aggregate bid statistics published
Contracting authority & participating public bodies
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.