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Published 26 Feb 2021, 22:56 GMT

Official UK procurement notice

Multi Temperature Food Solutions

Official notice

Authority: NHS Supply Chain (NHS & healthcare)·Consortium: 2 public authorities

Framework agreement2 lotsGoodsOpen procedureSME suitable
Sectors: Food, beverages, tobacco and related products (15) Delivery: UK
Framework ceiling (notional)£240,000,000total for 2 lots · framework ceiling, not attributable revenue
Submissions closed 31 Mar 2021awarded 17 Jun 2021
Lots 2see the lot list below

What is being bought2 lots · detail below

Published requirement description

NHS Supply Chain: Food sought to establish a non-exclusive Framework Agreement for supply to Trusts within the NHS (the "Customer(s)") via the Direct Route.

Details of the NHS Supply Chain routes to market can be found in Appendix 3e Operational Suppliers Requirements.

The Framework Agreement is for the supply of Multi Temperature Food Solutions to the NHS Supply Chain customer base via the Direct route. The Specification includes Ambient, Chilled and Frozen food products.

This Framework Agreement consists of 2 (two) Lots:

  • Lot 1 Frozen Food Products
  • Lot 2 Multi Temperature Foods

Applicants may have tendered for one or all of the Lots.

CPV: Deep-frozen products · Diced, sliced and other frozen potatoes · Food, beverages, tobacco and related products · Frozen crustaceans · Frozen fish · Frozen fish products · Frozen fish, fish fillets and other fish meat · Frozen potatoes · Frozen vegetables · Ice cream · Ice cream and similar products

How this framework works

From the published notice
Places
up to 28 suppliers · 15 bids on the busiest of 2 lots (0.5 per place) · 18 appointed

Lots and requirements (2)Procurement structure

2 lots · all with a published value · same evaluation weights on every lot
Lot #1Frozen Food ProductsAwardedPublished value£44,000,000

The supply of Frozen Food Products, including:

  • frozen fish
  • frozen fish, fish fillets and other fish meat
  • frozen fish products
  • frozen crustaceans
  • frozen potatoes
  • diced, sliced and other frozen prepared potatoes
  • frozen vegetables
  • Ice Cream and similar products
  • Ice cream
  • deep frozen products
  • specifically frozen: bakery products, meat, meat products & meat substitute products,

poultry, savoury products, pizza, desserts, cakes.

The value for the first 24 months is anticipated to be £11M and £44M for the full 48 months (if extended).

Delivery: UK
Extensions: The framework agreement will have an initial term of 24 months with an option to extend incrementally for up to a further 24 months.Variant bids: not allowed
15000000 Food, beverages, tobacco and related products15220000 Frozen fish, fish fillets and other fish meat15221000 Frozen fish15229000 Frozen fish products15251000 Frozen crustaceans15311000 Frozen potatoes
Lot #2Multi Temperature FoodsAwardedPublished value£196,000,000

The supply of two different temperatures of product on the same delivery vehicle. The

combination being either;

  • Ambient and Chilled food products on the same delivery;

Or

  • Ambient and Frozen food products on the same delivery;

Or

  • Chilled and Frozen food products on the same delivery;

Or

  • Ambient and Chilled and Frozen food products on the same delivery.

The value for the first 24 months is anticipated to be £49M and £196M for the full 48

months (if extended).

Delivery: UK
Extensions: The framework agreement will have an initial term of 24 months with an option to extend incrementally for up to a further 24 months.Variant bids: not allowed
15000000 Food, beverages, tobacco and related products

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 2 lots
Quality: 60%Price: 40%
Published sub-criteria (7)
  • Service & Delivery Capability / Weighting: 15%
  • Supply Chain / Weighting: 15%
  • Health and Wellbeing / Weighting: 5%
  • Resource Efficiency / Weighting: 10%
  • Socio-economic / Weighting: 10%
  • Quality of Service / Weighting: 5%
  • price: 40%
Published award criteria (7)
  • Service & Delivery Capability / Weighting: 15
  • Supply Chain / Weighting: 15
  • Health and Wellbeing / Weighting: 5
  • Resource Efficiency / Weighting: 10
  • Socio-economic / Weighting: 10
  • Quality of Service / Weighting: 5
  • Price: 40
Conditions of participation1
  • Suitability

    List and brief description of conditions:

    Applicants should refer to II.2) of this contract notice for further details in respect of appointment to the framework agreement. Applicants may bid for one, more than one or all lots and applicants should refer to the invitation to tender for more information in respect of this. The term of contracts formed under the framework agreement may continue beyond the end of the term of the framework agreement itself. NHS Supply Chain: food expects to provide successful suppliers with the opportunity to offer additional savings to customers through the provision of discounted pricing, value added offerings and commitment initiatives. Please refer to section 9 of the ITT in respect to this. NHS Supply Chain: food will share savings information in order to assist its customers with making informed procurement decisions. NHS Supply Chain intends to enter into arrangements under which it will be entitled to purchase supplies and/or services which it will make available for purchase by:

    1. any NHS Trust;
    2. any other NHS entity;
    3. any government department, agency or other statutory body (for the avoidance of doubt including local authorities); and/or
    4. any private sector entity active in the UK healthcare sector.

    Only NHS Supply Chain: food can order from the framework agreement and enter into contracts under it. Electronic ordering will be used and electronic invoicing will be accepted and electronic payment will be used. For the avoidance o…

What this means for your bid
  • Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
  • “Multi Temperature Food Solutions” is a framework: the contest is a place on its panel, up to 28 suppliers, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes
First published
26 Feb 2021, 22:56 GMT
Last source update
17 Oct 2024, 11:01 BST
Award evaluation window
1 Apr 2021 – …
FTS notice number
2024/S 000-033517
Classification (CPV)
Deep-frozen productsDiced, sliced and other frozen potatoesFood, beverages, tobacco and related productsFrozen crustaceansFrozen fishFrozen fish productsFrozen fish, fish fillets and other fish meatFrozen potatoesFrozen vegetablesIce cream
+1 moreIce cream and similar products
Delivery area
UK
Official registry OCID
ocds-h6vhtk-0296e0 Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment
Performance terms

The framework agreement includes obligations with respect to environmental issues and a requirement for successful suppliers to comply with the NHS Supply Chain code of conduct.

Review and risk notes
Review procedure

Appeals to be logged in accordance with the Public Contracts Regulations 2015 (as amended).

Publisher note: Submission of expression of interest and procurement specific information: This procurement exercise was conducted on the NHS Supply Chain eProcurement portal at https://nhssupplychain.app.jaggaer.com/ Candidates that were wishing to be considered for this contract must have registered their expression of interest and provided additional procurement-specific information (if required) through the NHS Supply Chain eProcurement portal using the URL https://nhssupplychain.app.jaggaer.com/ to access the portal. Applicants were encouraged to download the supplier handbook located within the eProcurement portal by following the 'Supplier Helpcentre' link within the Useful Links section of the Dashboard. For any technical help with the portal please contact: Tel: 0800 069 8630 or email: [email protected]

How it was run

Official notice
Run through: Jaggaer · Who buys & how to bid on JAGGAER
Supplier login requiredLanguage: EN
Access & registration note: Free; latest Chrome/Edge/Firefox only — corporate browsers fail
Appointment period ends
31 Mar 2021, 15:00 BST
Submission channel
{"electronicSubmission","written"}
Accepted languages
en
Bids opened
1 Apr 2021, 09:00 BST
Detailed submission instructions & authority contactsFrom official release

nhssupplychain.app.jaggaer.com ↗

Timeline

31 Mar 2021 → 17 Oct 2024 · 3 dates
  1. Admission / appointment period endsperiod end, not a bid countdown
    31 Mar 2021, 15:00 BST
  2. Bids opened
    1 Apr 2021, 09:00 BST
  3. Notice published
    17 Oct 2024, 11:01 BST

Notice history

2 events · 3 releases on Find a Tender · since 5 Jul 2021
  1. Status changed to complete
    5 Jul 2021, 22:45 BST
  2. Buyer details updated
    17 Oct 2024, 11:01 BST
Published amendments (1 · 0 deadline changes)
WhenWhatBeforeAfterShift
—Text24.11—Air freight for goods will only be considered if a Force Majeure event has occurred, suppliers must gain written approval from NHS Supply Chain: Food to utilise air freight for the delivery of any goods into NHS Supply Chain or any of its customers.

1 amendment published without a description.

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 18admitted to the panel · see the list ↓
Bids received 157 from SMEs · busiest of 2 lots
Contracts signed 2latest 17 Jun 2021

2 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

  • Frozen Food Products

    Signed
    17 Jun 2021
    Value
    £44,000,000
    Status
    active

  • Multi Temperature Foods

    Signed
    17 Jun 2021
    Value
    £196,000,000
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · Frozen Food Products15bids · 15 electronic · 15 from abroad7——
2 · Multi Temperature Foods14bids · 14 electronic · 14 from abroad7——

Contracting authority & participating public bodies

2 public bodies on the notice

NHS Supply Chain

Contracting authorityNHS & healthcareNational or federal agency/officeHealth Skipton House, 80 London Road, London, UK, SE1 6LHContact email Published organisation website ↗

Dispute resolution & review bodies

  • Not ApplicableReview body N/A

Framework contractors & participating bidders

19 commercial parties on the notice
Show 9 more suppliers

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.