Official UK procurement notice
Multi-operator Fare Capping System
Authority: West Midlands Combined Authority (Local council)
What is being bought
Published requirement descriptionWMCA, through TfWM are seeking to procure a contactless Multi-Operator Fare Capping ticketing system. This system will provide a secure way of reconciling customer trips when payments are made using contactless (cEMV) technology across different public transport operators and their respective independent technical systems. The project is taking place in collaboration with ‘Project Coral’- a consortium of private sector transport operators. It is intended that the system will be rolled out to multiple operators, firstly in the West Midlands but with the long-term objective of the system being deployed nationwide.
CPV: Development of transaction processing and custom software · Information technology services · Transport systems consultancy services
The lotProcurement structure
single lot · value publishedLot #1The West Midlands Combined Authority (WMCA) through Transport for West Midlands…RenewalPublished value£16,752,000
The West Midlands Combined Authority (WMCA) through Transport for West Midlands (‘TfWM’), and in partnership with Project Coral (a Bus operators’ group), are aiming to progress and introduce a contactless ticketing solution/ system (cEMV) for public transport users on bus and tram across England. Project Coral was formed in 2019 and is a collaborative private sector led Steering Board comprising of FirstGroup PLC, Arriva UK Bus Ltd, Stagecoach Services Ltd, The Go-Ahead Group Ltd, National Express Ltd and Rotala PLC.
Currently, with multiple modes of transport, serviced by an array of operators, public transport users often overpay for their travel; due to the variety of embedded solutions being unable to interplay with each other. TfWM and Coral therefore wish to procure a contactless multi-operator fare capping ticketing system. The system will provide a secure way of reconciling customer trips when payments are made using contactless (cEMV) technology across different public transport operators and their respective independent technical systems. The system will enable customers of (initially) tram and bus services to only need their credit or debit cards or mobile phones to make payment at the best price. This is in line with the Department for Transport's (DfT) wider national objectives to make multi-modal and multi-operator travel cheaper and easier for individuals, capping payments at a daily or weekly limit.
The maximum contract value is £16,752,000. The expected initial contract term is 5 years but comes with three separate built in extensions (+2, +2,+1). Thus, if all the extension options are triggered, the total contract length will be 10 years in total. Please note however that the contract length specified above could change and will be confirmed during ITN publication.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Competitive procedure with negotiation
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Closed
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 9 Oct 2024, 09:35 BST
- Last source update
- 2 Dec 2024, 10:35 GMT
- Authority reference
03550-2021- FTS notice number
2024/S 000-038711- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-04a6f3Find a Tender
Publisher note: Please register your company on our e-tendering portal (Bravo Solution). Instructions on how to register are located at: https://www.wmca.org.uk/media/1692/wmca_etendering_supplier_registration_guide_2016.pdf Further key details around expressing an interest in this exercise are listed below: Portal Website: https://wmca.bravosolution.co.uk Bravo Solution Project Reference: project_724, pqq_238 - Multi Operator cEMV Contactless Fare Capping System Once registered on the portal, please access Project_724 on our e-tendering portal and access pqq_238. In pqq_238 you will find the Qualification Envelope, which contains the Selection Questionnaire (SQ). The deadline to respond to the SQ is 08th November 2024 @ 12:00pm The intended weighting for this opportunity at ITN stage (following SQ Assessment) is: Technical (Quality) - 70% Commercial (Price) - 30% This is subject to change however, and will be confirmed on publication of the ITN (Invitation to Negotiate), which is expected to be published on Monday 02nd December 2024. WMCA will provide terms and conditions to the Prospective Bidders at the Invitation to Negotiate (ITN) or Invitation to submit a final tender (ISFT) stage of the procurement
How it was run
Official notice- Submission deadline
- 8 Nov 2024, 12:00 GMT
- Submission channel
- {"electronicSubmission","written"}
- Accepted languages
- en
Timeline
8 Nov 2024 → 28 Oct 2025 · 5 dates- Submission deadline8 Nov 2024, 12:00 GMT
- Invitations to tender expected29 Nov 2024
- Notice published2 Dec 2024, 10:35 GMT
- Contract starts7 Jul 2025, 00:00 BST
- Bids must remain valid until363 days ago28 Oct 2025, 23:59 GMT
Notice history
2 releases on Find a TenderPublished amendments (1 · 0 deadline changes)
| When | What | Before | After | Shift |
|---|---|---|---|---|
| — | TextII.2.4 | — | Further to the contract notice (“Notice”) issued by WMCA in relation to the Multi-operator Fare Capping System project on 9th October 2024 reference 03550-2021, the following information is provided for additional context only. Contractual Architecture The contractual architecture as set out in paragraph II.2.7 of the Notice remains unaltered. Note that the overarching agreement will be a framewo… | |
| — | TextThe procurement involves the establishment of a Framework Agreement · IV.1.3 | — | The agreement involves the establishment of a framework with a single operator Regulation 51(3) of the UCR2016 states that the duration of a Framework cannot exceed 8 years save in exceptional circumstances, duly justified. The WMCA envisages the call off period, to be years 3-10, following the successful completion of an initial deployment stage in the West Midlands region. Therefore to realise… |
1 amendment published without a description.
Contracting authority & participating public bodies
Dispute resolution & review bodies
- WMCAReview body
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria