Find a TenderAwarded
Published 23 Feb 2023, 15:17 GMT

Official UK procurement notice

MTC for Gas Soundness Testing and Boiler Servicing in Non-Domestic Properties

Official notice

Authority: North Ayrshire Council (Local council)

ServicesOpen procedureSME suitable
Awarded value£400,000published contract · exc. VAT
Submissions closed 27 Mar 2023awarded 11 May 2023
Awarded to Alba Facilities Services Ltd

What is being bought

Published requirement description

North Ayrshire Council are seeking a suitably qualified service provider to deliver Gas Soundness Testing and Boiler Servicing to non-domestic properties within the North Ayrshire area (including the islands of Arran and Cumbrae).

The contract will be for a period of 3 years with the option to extend for up to a further 24 months.

The contract will be let under the Terms and Conditions of the Scottish Building Contract Committee (SBCC) Measured Term Contract (MTC/Scot) 2016, and NAC Model Form Additional Contract Terms.

  • Recurrence: Jan 2028

CPV: Boiler installation work · Repair and maintenance services · Repair and maintenance services of boilers · Repair and maintenance services of gas meters

The lotProcurement structure

single lot · no lot value published
Lot #1The Contract comprises testing, servicing and maintenance of Gas Installations in…AwardedRenewal

The Contract comprises testing, servicing and maintenance of Gas Installations in North Ayrshire Council Non-Housing Properties, ensuring premises are maintained to meet statutory legislation and requirements.

This includes but is not limited to:

  • annual servicing of gas fired boilers
  • annual servicing of gas fired appliances
  • gas soundness testing & certificate issue
  • gas safety testing & certificate issue
  • conducting minor remedial works where required
  • tracing & repairing gas leaks
Delivery: Scotland · North Ayrshire (including the Isle of Arran and Isle of Cumbrae)
Extensions: Option to extend for up to a further 24 monthsVariant bids: not allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 40%Price: 60%
Published award criteria (2)
  • Quality: 40
  • Price: 60
Conditions of participation2
  • Economic & financial standing

    Bidders will be required to have a minimum yearly “specific” turnover of 160,000 GBP for the last 3 years in the business area covered by the contract.

    NAC reserve the right to review the bidder's financial information using Company Watch at tender stage and throughout the contract. If the bidder’s financial health score is 25 or less, further information will be requested to ensure the equivalent economic and financial standing is adhered too. If this is not satisfactory, the bidder will be excluded from the process.

    Bidders who cannot meet the required level of turnover will be excluded from this tender.

    Where turnover information is not available for the time period requested, the bidder will be required to state the date which they were set up or started trading.

    It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commence of any subsequently awarded contract, the types and levels of insurance indicated below:

    Employer’s (Compulsory) Liability Insurance = 10,000,000 GBP in respect of any one event

    www.hse.gov.uk/pubns/hse40.pdf ↗

    Public Liability Insurance 10,000,000 GBP in respect of any one event

    Product Liability Insurance 5,000,000 GBP in the aggregate

    Third-Party Motor Vehicle Insurance - A valid motor vehicle certificate must be held in the company name or (where there is no fleet but rather the company permits its employees to use their personal vehicles for business purposes), a letter signed by a person of appropriate…

  • Technical & professional ability

    Bidders are required to provide 2 examples of services carried out in the past 3 years that demonstrates they have the relevant experience to deliver the services described in the Contract Notice. The services must be of a similar value, size and scope. Unsatisfactory experience will result in exclusion from the tender process.

    Bidders must also provide 2 satisfactory references for the same 2 contracts on the reference templates provided. References should be completed and signed by previous customers for contracts of a similar value, size and scope. If any of the referees score the bidder less than 2 the bidder will be excluded from the tender process.

    Completed experience and reference templates must be zipped and uploaded at question 4C.1 of the qualification envelope.

    Bidders are required to confirm the supplier's staff have the following relevant educational and professional qualifications:

    • Gas Safe Registration for Commercial and Domestic properties
    • Asbestos Awareness Training

    Bidders are required to confirm whether they intend to subcontract and, if so, for what proportion of the contract.

    Bidders who intend to subcontract more than 25% to any individual organisation must ensure the SPD (Scotland) - Subcontractors Supplier Response is completed and uploaded at question 2C.1 of the qualification envelope.

What this means for your bid
  • Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes · Jan 2028
First published
23 Feb 2023, 15:17 GMT
Last source update
11 May 2023, 12:20 BST
Award evaluation window
27 Mar 2023 – …
Authority reference
NAC/5114
FTS notice number
2023/S 000-013448
Classification (CPV)
Boiler installation workRepair and maintenance servicesRepair and maintenance services of boilersRepair and maintenance services of gas meters
Delivery area
Scotland (UKM63)
Official registry OCID
ocds-h6vhtk-03ab82 Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment
Performance terms

Bidders may be excluded if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Publisher note: Lots are not being used for this tender for the reason(s) stated below: Nature of the contract not suitable for lots. Delivery of the contract is location specific. Quality Management Procedures 1. The bidder must hold a UKAS (or equivalent) accredited independent third-party certificate of compliance in accordance with BS EN ISO 9001 (or equivalent) or a documented policy regarding quality management, see attachment at SPD question 4D.1. Health and Safety Procedures 1. The bidder must hold a UKAS (or equivalent) accredited independent third-party certificate of compliance in accordance with ISO 45001 (or equivalent) or have, within the last 12 months, successfully met the assessment requirements of a construction-related scheme in registered membership of the Safety Schemes in Procurement (SSIP) forum or the bidder must have a regularly reviewed and documented policy for Health and Safety management, see attachment at SPD question 4D.1. Environmental Management Procedures 1. The bidder must hold a UKAS (or equivalent) accredited independent third-party certificate of compliance in accordance with BS EN ISO 14001 (or equivalent) or a valid EMAS (or equivalent) certificate or the bidder must have a regularly reviewed documented policy regarding environmental management, see attachment at SPD question 4D.2. Bidders may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015. (SC Ref:730905)

How it was run

Official notice
Run through: Public Contracts Scotland · Who buys & how to bid on PCS
Supplier login requiredLanguage: EN
Access & registration note: Free single registration for Scotland; PCS-Tender (Jaggaer) for full bidding
Submission deadline
27 Mar 2023, 12:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bids opened
27 Mar 2023, 12:00 BST
Detailed submission instructions & authority contactsFrom official release

Timeline

27 Mar 2023 → 25 Jul 2023 · 4 dates
  1. Submission deadline
    27 Mar 2023, 12:00 BST
  2. Bids opened
    27 Mar 2023, 12:00 BST
  3. Notice published
    11 May 2023, 12:20 BST
  4. Bids must remain valid until
    25 Jul 2023, 23:59 BST

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    11 May 2023, 12:20 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £400,0001 contract exc. VAT
Bids received 33 from SMEs
Contracts signed 1latest 11 May 2023
Awarded toValueDateStatus
Alba Facilities Services LtdSME£400,000 †—Awarded

Contracts

Bid statistics published by the authority

BidsSMEVCSEValid bid range
3bids · 3 electronic · 3 from abroad3——

Contracting authority & participating public bodies

North Ayrshire Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services Cunninghame House, Friars Croft, Irvine, Scotland, KA12 8EEContact email Published organisation website ↗

Dispute resolution & review bodies

  • Kilmarnock Sheriff CourtReview body KilmarnockContact phone

Bidders & participating suppliers

1 commercial party on the notice
  • Alba Facilities Services LtdAwarded supplier 37 Lonmay Drive, Panorama Business Village, Glasgow, UK, G33 4EPContact phone

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.