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Published 12 Aug 2026, 12:01 BST

Official UK procurement notice

Motor Fleet Insurance and Inspection

Official notice

Authority: University of Exeter (Central government)

4 lotsServicesOpen procedureAbove thresholdSME suitable
Sectors: Financial and insurance services (66) Delivery: South West (UKK4)
Published estimate£860,000total for 4 lots · £1,032,000 inc. VAT
Submissions closed 8 Sept 2026
Lots 4see the lot list below
Contract term 3 yrsends 1 Oct 2029 · up to 1 Oct 2031 with extensions · starts 1 Oct 2026

What is being bought4 lots · detail below

Published requirement description

Lotted tender for motor insurance and engineering inspection

  • The authority expects to re-tender this requirement around 1 Jul 2031, 23:59 BST.

CPV: Engineering insurance services · Insurance services · Motor vehicle insurance services

Lots and requirements (4)Procurement structure

4 lots · all with a published value (£860,000 together) · same evaluation weights on every lot
Lot #1Motor Insurance (Exeter)Renewal 3 yrsSMEPublished value£254,000

Motor Insurance Policy for Exeter based campuses

Contract period: 1 Oct 2026 – 1 Oct 2029 (3 yrs) · up to 1 Oct 2031 with extensionsValue: £254,000 exc. VAT · £304,800 inc. VAT
Delivery: South WestEligibility: SME eligible
Extensions: 2 X 12 month extension options
66510000 Insurance services66514110 Motor vehicle insurance services66519200 Engineering insurance services
Lot #2Motor Insurance (FX+)Renewal 3 yrsSMEPublished value£430,000

Motor Insurance Policy for Falmouth based campuses

Contract period: 1 Oct 2026 – 1 Oct 2029 (3 yrs) · up to 1 Oct 2031 with extensionsValue: £430,000 exc. VAT · £516,000 inc. VAT
Delivery: South WestEligibility: SME eligible
Extensions: 2 x 12 month extension options
66510000 Insurance services66514110 Motor vehicle insurance services66519200 Engineering insurance services
Lot #3Engineering Inspection (Exeter)Renewal 3 yrsSMEPublished value£70,000

Engineering Inspection Policy for Exeter based campuses

Contract period: 1 Oct 2026 – 1 Oct 2029 (3 yrs) · up to 1 Oct 2031 with extensionsValue: £70,000 exc. VAT · £84,000 inc. VAT
Delivery: South WestEligibility: SME eligible
Extensions: 2 x 12 month extensions
66510000 Insurance services66514110 Motor vehicle insurance services66519200 Engineering insurance services
Lot #4Engineering Inspection Insurance (FX+)Renewal 3 yrsSMEPublished value£106,000

Engineering Inspection Policy for Falmout based campuses

Contract period: 1 Oct 2026 – 1 Oct 2029 (3 yrs) · up to 1 Oct 2031 with extensionsValue: £106,000 exc. VAT · £127,200 inc. VAT
Delivery: South WestEligibility: SME eligible
Extensions: 2 x 12 month extensions
66510000 Insurance services66514110 Motor vehicle insurance services66519200 Engineering insurance services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 4 lots
Quality: 40%Price: 60%
Published sub-criteria (2)
  • Technical: 40%
  • PRICE: 60%
Published award criteria (2)
  • Technical
  • PRICE
What this means for your bid
  • Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Closed
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Yes · next expected 1 Jul 2031
First published
12 Aug 2026, 12:01 BST
Last source update
12 Aug 2026, 12:01 BST
Award evaluation window
Submission end – 25 Sept 2026
Authority reference
UOE/2026/166/JT
FTS notice number
2026/S 000-076681
Latest notice
Tender notice (UK4)
Classification (CPV)
Engineering insurance servicesInsurance servicesMotor vehicle insurance services
Delivery area
South West (UKK4)
Official registry OCID
ocds-h6vhtk-06e272 Find a Tender

How it was run

Official notice
Run through: EU-Supply (CTM) · Who buys & how to bid on EU-Supply
Public notice page · account needed to bidElectronic submission allowedLanguage: EN
Access & registration note: Free · 5–10 minutes
Submission deadline
8 Sept 2026, 12:00 BST
Clarification deadline
24 Aug 2026, 16:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

uk.eu-supply.com/app/rfq/rwlentrance_… ↗

Timeline

12 Aug 2026 → 1 Oct 2026 · 5 dates
  1. Tender notice published77 days ago
    12 Aug 2026, 12:01 BST
  2. Clarification questions by64 days ago
    24 Aug 2026, 16:00 BST
  3. Submission deadline50 days ago
    8 Sept 2026, 12:00 BST
  4. Award decision expected by32 days ago
    25 Sept 2026, 23:59 BST
  5. Contract starts27 days ago
    1 Oct 2026

Notice history

1 event · 1 release on Find a Tender
  1. Tender notice published
    12 Aug 2026, 12:01 BST
    UK4

Contracting authority & participating public bodies

University of Exeter

Contracting authorityPublic authority - sub-central government GB-PPON: PZYG-2396-XCRZ Northcote House, Exeter, South West, EX4 4QHContact name, email, phone

Official documents & specifications (1)

Official links; attachments are not copied

Notices published for this procedure

  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender