Find a TenderAwardedContract details notice

Published 2 Jul 2025, 11:08 BST

Official UK procurement notice

Month End Close & Accounting Software

Official notice

Authority: Science Museum Group (Central government)

GoodsOpen procedureAbove thresholdSME suitable

Sectors: Software Packages & ERP (48) Delivery: Delivery location not published

Published estimate£200,000≈ £67k / year · £240,000 inc. VAT53.6% below published estimate

Submissions closed 28 Jul 2025awarded 1 Oct 2025

Awarded to FloQast

Contract term 3 yrsends 31 Oct 2028 · up to 31 Oct 2030 with extensions · starts 1 Nov 2025

What is being bought

Published requirement description

SMG is looking for a software from a functional capability that can automate the reconciliation process, reducing manual intervention and errors. Software that provides a detailed audit trail that tracks all changes, reviews, and approvals made during the reconciliation process. In addition, the software needs to be able to integrate seamlessly with existing ERP systems and other financial systems to ensure data consistency and accuracy. Furthermore, the software should provide real-time updates and notifications for any changes or discrepancies identified during the reconciliation process. Robust controls would be required to ensure that only authorized personnel can review and approve reconciliations and assist in standardising reconciliations.

CPV: Accounting software package · Financial analysis and accounting software package · Financial analysis software package · Financial systems software package

The lotProcurement structure

single lot · value published

Lot #1AwardedRenewal 3 yrsPublished value£200,000

Contract period: 1 Nov 2025 – 31 Oct 2028 (3 yrs) · up to 31 Oct 2030 with extensionsValue: £200,000 exc. VAT · £240,000 inc. VAT

Extensions: Contract of 3 + 1 + 1

48440000 Financial analysis and accounting software package 48441000 Financial analysis software package 48442000 Financial systems software package 48443000 Accounting software package

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Simple description: Please refer to the tender documents.

Procedure terms & legal framework

From the official record

Procedure method: Open procedure
Legal basis: UKPGA · 2023/54 Procurement Act 2023
Procurement category: Goods
Notice status: Awarded
Procurement threshold: Above threshold (FTS publication)
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Unspecified in notice
Recurring procurement: Unspecified in notice
First published: 2 Jul 2025, 11:08 BST
Last source update: 30 Oct 2025, 10:42 GMT
Award evaluation window: Submission end – 25 Sept 2025
Authority reference: SCM3732M
FTS notice number: 2025/S 000-036697
Latest notice: Contract details notice (UK7)
Classification (CPV): Accounting software packageFinancial analysis and accounting software packageFinancial analysis software packageFinancial systems software package
Delivery area: Not published
Official registry OCID: ocds-h6vhtk-05575d Find a Tender

How it was run

Official notice

Run through: In-tend · Who buys & how to bid on In-tend

Supplier login requiredElectronic submission allowedLanguage: EN

Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup

Submission deadline: 28 Jul 2025, 17:00 BST
Submission channel: Official e-sourcing portal
Electronic submission: Allowed
Accepted languages: en

Detailed submission instructions & authority contactsFrom official release

Submission must be made via the procurement portal (in-tendhost.co.uk/sciencemuseumgroup/a… ↗) by 28 July 2025.

Timeline

2 Jul 2025 → 1 Nov 2025 · 7 dates

Tender notice published
2 Jul 2025, 11:08 BST
Submission deadline
28 Jul 2025, 17:00 BST
Award decision expected by397 days ago
25 Sept 2025, 00:59 BST
Assessment summaries sent391 days ago
1 Oct 2025, 00:00 BST
Standstill ends364 days ago
27 Oct 2025, 23:59 GMT
Latest notice published361 days ago
30 Oct 2025, 10:42 GMT
Contract starts360 days ago
1 Nov 2025

Notice history

5 events · 3 releases on Find a Tender · since 2 Jul 2025

Tender notice published
2 Jul 2025, 11:08 BST
UK4
Contract award notice published
16 Oct 2025, 11:46 BST
UK6
Status changed to complete
16 Oct 2025, 11:46 BST
Contract details notice published
30 Oct 2025, 10:42 GMT
UK7
Contract signature expected
31 Oct 2025, 23:59 GMT
scheduled

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value £92,8131 award exc. VAT

Bids received 73 from SMEs

Contracts signed 1latest 28 Oct 2025

Awarded to	Value	Date	Status
FloQast1 Nov 2025 – 31 Oct 2027 · up to 31 Oct 2029Extensions: Option to extend for up to 2 additional years at SMG’s sole discretion	£92,813	1 Oct 2025	Awarded

Contracts

Contract 1 · FloQast
Signed
28 Oct 2025
Value
£88,231
Period
28 Oct 2025 – 27 Oct 2028 · up to 27 Oct 2030 with extensions
Status
active
Extensions
Option to extend for up to 2 additional years at SMG’s sole discretion

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
7final-stage tenders	3	0	—

Contracting authority & participating public bodies

Science Museum Group

Contracting authorityPublic authority - central government GB-PPON: PDTR-3338-MNPG The Science Museum, London, London, SW7 2DDContact email

Bidders & participating suppliers

1 commercial party on the notice

FloQastAwarded supplierGB-PPON: PJGR-9982-NVWJ 14721 Califa St, Los Angeles, US, CA 91411, USContact email, phone

Official documents & specifications (3)

Official links; attachments are not copied

Notices published for this procedure

Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender30 Oct 2025, 10:42 GMT
Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender16 Oct 2025, 11:46 BST
Tender notice tenderTender noticeUK4Tender notice on Find a Tender2 Jul 2025, 11:08 BST