MIPIM 2023 Event Production & Stand Building Services

Outputs:

Project Management:

To advise on, manufacture and construct the physical space within the West Midlands Pavilion, working in conjunction with WMGC team and the appointed Creative Agency

Reporting directly to REED Midem whilst on site

2. Design, Construction & Materials:

Working in collaboration with WMGC team and appointed Creative Agency to generate a finished design that includes layout, interior/exterior walls, style and treatment of the pavilion interior

To inject personality into the design/build of the pavilion, that engages with existing and potential investors, along with the media

Produce a high finish, internal fit-out, working to strict brand guidelines

Installation of AV as required

To ensure build is completed within identified timescales and signed-off by REED Midem

Internal and external decoration of the pavilion and include all fixtures and fittings, including but not limited to power, lighting, flooring, Wi-Fi, refrigeration and plumbing.

3. Health & Safety:

To produce/collate all safety documentation as required by REED Midem in relation to the project

To ensure all French legal requirements are identified and met in relation to the project build

Ensure all fire safety targets set by REED Midem are met

Management of all Health & Safety elements whilst on-site

4. Audio Visual:

To supply and build into the design all technical elements to include:

Mega auditorium electronic screen (2m x 4m minimum)

Large individual screens minimum of 4 (75 inch minimum)

PA system with 8 speakers to address background noise overspill into auditorium area

7 x lapel mics

8 x handheld wireless mics

Facility to play PowerPoint presentations

Vision mixer (video)

2 x high spec laptops (capable of video editing/post production on the fly)

PC Bal Box (audio)

Lectern with gooseneck mic

All necessary cabling

Minimum 2 x technicians (to manage all sound / lighting / presentation elements)

5. Snagging:

Ability to resolve any issues that might arise on site; either pre-event or during relating to the build and finish of the pavilion

6. Transport, Workshop Facilities & Logistics:

Transport of items required for the pavilion build to Palais des Festivals, Cannes, France

Sourcing and paying for all passes and parking permits as required

Ensuring that all materials as agreed previously with WMGC is transported to the venue and erected in time

Likewise; to dismantle displays and organise return of materials after the event

Disposal of materials after the event

Sourcing off-site storage/workshop in Cannes (if required)

To include all staffing, vehicle, fuel, shipping and storage costs as required

7. Breakdown, storage and stand disposal

The cost of dismantling of the stand at the Palais des Festivals, Cannes, France must be considered within the value of the tender

Disposal of all items on site must be undertaken within the guidelines and regulations of the Palais des Festival

Sourcing of off-site storage options for pavilion items to be retained after the event. We anticipate that we will require storage of these items in France

Costs for the following items are outside the scope of this contract:

Pavilion shell - this is provided by the event organiser REED Midem

Disposal/Storage of items - WMGC will advise separately on disposal or storage of retained items for future years

Specific areas of the pavilion design/build that require consideration are;

Noise Management:

Following 3rd Party consultation, acoustic ceiling baffles were purchased and erected in the pavilion at MIPIM 2019 to assist with sound dampening. Additional suggestions on noise management will be required as part of your proposal. Any costs must be considered in the overall budget.

Meeting area/terrace:

Not all guests to the pavilion will have access to the meeting area and terrace. A small concierge desk is required along with signage detailing the meeting area and conditions of use.

In order to make use of the terrace in all weather conditions, we require adequate covering for the terrace.

Storage/Back stage access:

Storage options and access to storage and backstage areas are required.