Official UK procurement notice
Milnbank Housing Association - Two Year Gas Servicing and Legionnaires Disease Risk Assessment Contract
Authority: Milnbank Housing Association (Housing)
What is being bought
Published requirement descriptionThe Contract primarily involves Gas Servicing throughout tenant occupied properties within the Dennistoun and Haghill areas of Glasgow. The Contract will also include Legionnaires Disease Risk Assessment’s which will be undertaken to all properties at the same time as each annual gas service.
The Legionnaires Disease Risk Assessments will exclude an inspection of water storage tanks and bidders are advised that Milnbank Housing Association have bypassed all common water storage tanks to flats within ownership of Milnbank Housing Association, which are all connected to a mains fed water supply.
Bidders are further advised that they will not be required to enter loft spaces (including loft spaces above common close areas) during the contract as Milnbank Housing Association currently have a specialist Contractor who undertakes inspection’s of common water storage tanks to mixed tenure or fully factored blocks. It is also envisaged that any repair or follow up work’s identified by the Contractor’s Legionnaires Disease Risk Assessment’s undertaken during this contract will be carried out by Milnbank Housing Association’s existing specialist Contractor and not the Contractor that is successful in bidding for this opportunity.
The Contract duration is two years (twenty-four months) from the commencement date of 1st April 2026 until 31st March 2028, and will primarily include an annual gas service and reactive maintenance (including parts) and Legionnaires Disease Risk Assessment’s to each property, the recording, testing and service to existing smoke, heat and CO detectors. The proposed works may also include the variation unquantified Modelcodes described within Tender Documents 2 (Pricing Matrix) and 6 (Activity Schedule).
Subject to satisfactory performance of the Contractor, which will be assessed through measurement of the Key Performance Indicator’s (Refer Tender Document 8) it is intended that the Contract will be further extended annually in twelve months increments up to a maximum of three years and an overall maximum contract period of five years.
- Recurrence: 2027 at the earliest if the optional 12 month extensions are not applied
CPV: Boilers · Central-heating boilers · Gas appliance maintenance services · Miscellaneous repair and maintenance services · Parts of central-heating boilers · Radiators and boilers · Repair and maintenance services for non-electrical machinery · Repair and maintenance services of boilers · Repair and maintenance services of building installations · Risk or hazard assessment for construction
The lotProcurement structure
single lot · value publishedLot #1Single Stage Tendering in accordance with Regulations 28 (Open Procedure) of the…RenewalPublished value£1,005,000
Single Stage Tendering in accordance with Regulations 28 (Open Procedure) of the Public Contracts (Scotland) Regulations 2015. Additional information: Economic Operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public
Contracts (Scotland) Regulations 2015.
SPD Question 2D.1.2- Bidders must provide a separate SPD response (Sections A and B of this Part and Part III) for each subcontractor.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality: 70
- Price: 30
- Suitability
Gas Safe Register
NICEIC or SELECT Electrical Contractors Association of Scotland
- Economic & financial standing
Bidders will be required to have a minimum 'general' yearly turnover of 402,000 GBP for the last two years or have an average yearly turnover of a minimum of 402,000 GBP for the last two years.
Where turnover information is not available for the time period requested, the bidder will be required to state the date which they were set up or started trading.
It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurances indicated below:
Employer's (Compulsory) Liability Insurance - 5,000,000 GBP
Public Liability Insurance - 5,000,000 GBP
- Technical & professional ability
Question 4C.1.2 - Bidders will be required to provide two examples of Gas Servicing and also two examples of providing Legionnaires Disease Risk Assessments that are similar to the requirements of Milnbank Housing Association and demonstrate that they have the relevant experience to deliver the services/supplies as described in part I.1.4 of the Find a Tender Service Contract Notice or the relevant section of the Site Notice.
Question 4C.4 - If bidders intend to use a supply chain to deliver the requirements detailed in the Contract Notice, they should confirm they have (or have access to) the relevant supply chain management and tracking systems to ensure a resilient and sustainable supply chain.
This will include confirmation that they have the systems in place to pay subcontractors through the supply chain promptly and effectively, and provide evidence when requested of:
a) their standard payment terms
b) ≥95% of all supply chain invoices being paid on time (in accordance with the terms of contract) in the last financial year.
If the bidder is unable to confirm (b) they must provide an improvement plan, signed by their Director, which improves the payment performance.
Questions 4C8.1 and 4C8.2 - Bidders will be required to confirm their average annual manpower for the last three years. Bidders will be required to confirm their and the number of managerial staff for the last three years.
Question 4C.9 - Bidders will be required to demonstrate that they have (or have access …
- Staff
- Names and qualifications of delivery staff must be submitted
- Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Closed
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · 2027 at the earliest if the optional 12 month extensions are not applied
- First published
- 1 Dec 2025, 08:58 GMT
- Last source update
- 1 Dec 2025, 08:58 GMT
- Award evaluation window
- 14 Jan 2026 – …
- FTS notice number
2025/S 000-078319- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-05eb8eFind a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Performance terms
Tender Document 8 'Key Performance Indicators' attached to this Contract Notice.
Where performance falls below the minimum acceptable level during the Contract, the Contractor will be required to produce a Remedial Plan for the approval of Milnbank Housing Association.
Failure to produce a Remedial Plan or implement an approved Remedial Plan will be deemed to be a breach of the Contract, which may lead to the termination of the Contractor.
Publisher note: SPD, Part IV Section C 'Technical and Professional Ability' will be scored on a pass or fail basis using the following scoring methodology; 0 - Unacceptable - Nil or inadequate response. Fails to demonstrate an ability to meet the requirement. A Tenderer which scores ‘0 – Unacceptable’ against any question will be disqualified. 1 - Poor - Response is partially relevant and poor. The response addresses some elements of the requirement but contains insufficient/limited detail or explanation to demonstrate how the requirement will be fulfilled. 2 - Acceptable - Response is relevant and acceptable. The response addresses a broad understanding of the requirement but may lack details on how the requirement will be fulfilled in certain areas. 3 - Good - Response is relevant and good. The response is sufficiently detailed to demonstrate a good understanding and provides details on how the requirements will be fulfilled. 4 – Very Good - Response is largely relevant and very good. The response demonstrates a very good understanding of the requirements and provides adequate details on how the requirements will be fulfilled. 5 - Excellent - Response is completely relevant and excellent overall. The response is comprehensive, unambiguous and demonstrates a thorough understanding of the requirement and provides details of how the requirement will be met in full. A Tenderer will be required to achieve a minimum score of 2 against each Question within Part C, i.e. a score of 2 or greater shall represent a Pass whereas a score of 1 or lower will represent a Fail. Milnbank Housing Association will disregard, and not evaluate the remainder of a Tenderers bid should the Tenderer fail to achieve the minimum score of 2 (a Pass) against any of the Questions included with Part C NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=817161. The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx. Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/ A summary of the expected community benefits has been provided as follows: Please refer Tender Document 9 'Community Benefits' (SC Ref:817161) Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=817161
How it was run
Official noticeTender documents are also served through a separate tool: https://www.publiccontractsscotland.gov.uk ↗
- Submission deadline
- 14 Jan 2026, 12:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bids opened
- 14 Jan 2026, 12:00 GMT
Timeline
1 Dec 2025 → 14 Apr 2026 · 4 dates- Notice published329 days ago1 Dec 2025, 08:58 GMT
- Submission deadline285 days ago14 Jan 2026, 12:00 GMT
- Bids opened285 days ago14 Jan 2026, 12:00 GMT
- Bids must remain valid until194 days ago14 Apr 2026, 23:59 BST
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Glasgow Sheriff Court and Justice of the Peace CourtReview body
Process and specification contact points (1)
- A.D.A Construction ConsultantsProcess contact point
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.