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Published 12 Dec 2025, 16:53 GMT

Official UK procurement notice

Microsoft M365 Licensing · UK public procurement notice

Official notice

Authority: Transport Focus (Central government)

GoodsBelow threshold - open competitionBelow thresholdReserved: K02000001SME suitableVCSE suitable
Sectors: Software Packages & ERP (48) Delivery: UK
Published estimate£15,000≈ £5k / year · £18,000 inc. VAT
Submissions closed 16 Jan 2026awarded 24 Feb 2026
Awarded to Phoenix Software Ltd
Contract term 3 yrsends 30 Apr 2029 · up to 30 Apr 2030 with extensions · starts 1 May 2026

What is being bought

Published requirement description

Transport Focus invites qualified vendors to submit proposals for the supply and management of Microsoft 365 licenses. The objective is to streamline licensing procurement, align renewal dates, with zero downtime during license transfer or migration.

CPV: Software package and information systems

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewal 3 yrsSMEVCSEPublished value£15,000
Contract period: 1 May 2026 – 30 Apr 2029 (3 yrs) · up to 30 Apr 2030 with extensionsValue: £15,000 exc. VAT · £18,000 inc. VAT
Delivery: UKEligibility: SME eligibleVCSE eligible
Extensions: If required.
48000000 Software package and information systems
Pre-qualification & selection criteria (PQQ)1
  • Condition of participation
    • Provide two references on similar solution provision.
    • Provide any company accreditations, SOC2 or equivalent, Cyber Essentials etc.

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored

Lot awarding rule: • Cost 50% • Quality and ease of use of solution 30% • Value added services 20%

Conditions of participation1
  • Condition of participation
    • Provide two references on similar solution provision.
    • Provide any company accreditations, SOC2 or equivalent, Cyber Essentials etc.

Procedure terms & legal framework

From the official record
Procedure method
Below threshold - open competition
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Below threshold
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
12 Dec 2025, 16:53 GMT
Last source update
7 Apr 2026, 10:14 BST
Authority reference
LicensingDec25
FTS notice number
2025/S 000-082672
Latest notice
Contract details notice (UK7)
Classification (CPV)
Software package and information systems
Delivery area
UK
Official registry OCID
ocds-h6vhtk-05f535 Find a Tender
Contract terms
Reserved participation area
K02000001

How it was run

Official notice
Submission deadline
16 Jan 2026, 23:59 GMT
Clarification deadline
19 Dec 2025, 23:59 GMT
Electronic submission
Not allowed
Detailed submission instructions & authority contactsFrom official release

Please email submissions:

[email protected]

Timeline

12 Dec 2025 → 1 May 2026 · 5 dates
  1. Tender notice published312 days ago
    12 Dec 2025, 16:53 GMT
  2. Clarification questions by304 days ago
    19 Dec 2025, 23:59 GMT
  3. Submission deadline276 days ago
    16 Jan 2026, 23:59 GMT
  4. Latest notice published196 days ago
    7 Apr 2026, 10:14 BST
  5. Contract starts172 days ago
    1 May 2026, 00:00 BST

Notice history

3 events · 2 releases on Find a Tender · since 12 Dec 2025
  1. Tender notice published
    12 Dec 2025, 16:53 GMT
    UK4
  2. Contract details notice published
    7 Apr 2026, 10:14 BST
    UK7
  3. Status changed to complete
    7 Apr 2026, 10:14 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £15,0001 contract exc. VAT
Contracts signed 1latest 24 Feb 2026
Awarded toValueDateStatus
Phoenix Software Ltd£15,000 †—Awarded

Contracts

  • Contract 1 · Phoenix Software Ltd

    Signed
    24 Feb 2026
    Value
    £15,000
    Period
    1 Jun 2026 – 31 May 2027
    Status
    active

Contracting authority & participating public bodies

Transport Focus

Contracting authorityPublic authority - central government GB-PPON: PGBR-3271-MNXJ 10th floor, 25 Cabot Square, London, London, E14 4QZContact email

Bidders & participating suppliers

1 commercial party on the notice
  • PHOENIX SOFTWARE LIMITEDAwarded supplierGB-COH: 02548628GB-PPON: PLJR-2682-VHWP Blenheim House York Road, York, Yorkshire & Humber, YO42 1NSContact email

Official documents & specifications (3)

Official links; attachments are not copied

Tender pack and attachments

Notices published for this procedure

  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender