Official UK procurement notice
Microsoft Licences · UK public procurement notice
Authority: UK SPORTS INSTITUTE LIMITED (Public body)·Consortium: 2 public authorities
What is being bought
Published requirement descriptionThe UK Sports Institute Limited (UKSI) wishes to procure Microsoft licences for approximately 450 users, and Azure subscriptions for 36 months starting from April 2024.
The UKSI employs approximately 450 staff who are based at several performance centres in the UK. Most of the workforce regularly work away from their centres and have work patterns that are mobile and remote.
Approximately two thirds of users have Windows laptops, and one third MacBooks.
As a publicly funded organisation UKSI is seeking to maximise value for money.
CPV: Software package and information systems
The lotProcurement structure
single lot · no lot value publishedLot #1The UK Sports Institute Limited (UKSI) wishes to procure Microsoft licences for 36…Awarded
The UK Sports Institute Limited (UKSI) wishes to procure Microsoft licences for 36 months starting from April 2024 for approximately 450 users. The UKSI current Enterprise Agreement expires on 31 March 2024 and it has the following main Office 365 licences assigned : E3 (439), E1 (13), F3 (64), as well as Power BI Pro (80). UKSI has 5 subscriptions in its Azure tenancy, 4 of which are under a CSP.
Licenced users fluctuate slightly with new starters and leavers.
The supplier is required to:
- Arrange agreements with Microsoft to provide continuation of licences and Azure subscriptions for UKSI
- Provide flexibility to increase or reduce licences depending on the size of the workforce
- Provide options to migrate from O365 to M365 licences
The UKSI pioneers the delivery of science, medicine, and technology services to drive medal success at Olympic, Paralympic and international competition, supporting elite athletes through its nationwide network of expertise and facilities.
It strives to be the world-leading high-performance institute. Staff are based at seven high performance centres across the UK but UKSI services are delivered at different sporting locations including swimming pools, lakes, velodromes and athletic tracks in Europe and the rest of the World.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
- Price
- Suitability
Microsoft Gold (or higher) Partner
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- No (one-off requirement)
- First published
- 15 Nov 2023, 19:52 GMT
- Last source update
- 8 Feb 2024, 18:56 GMT
- Award evaluation window
- 5 Jan 2024 – …
- Authority reference
UKSI20232- FTS notice number
2024/S 000-004309- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-041a3bFind a Tender
How it was run
Official notice- Submission deadline
- 7 Dec 2023, 17:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Participation fee
- document
- Bids opened
- 5 Jan 2024, 13:00 GMT
Timeline
7 Dec 2023 → 8 Feb 2024 · 3 dates- Submission deadline7 Dec 2023, 17:00 GMT
- Bids opened5 Jan 2024, 13:00 GMT
- Notice published8 Feb 2024, 18:56 GMT
Notice history
2 events · 3 releases on Find a Tender · since 8 Feb 2024- Status changed to complete8 Feb 2024, 18:56 GMT
- Buyer details updated8 Feb 2024, 18:56 GMT
Published amendments (1 · 0 deadline changes)
| When | What | Before | After | Shift |
|---|---|---|---|---|
| — | TextCommunication · I.3 | Access to the procurement documents is restricted. Further information can be obtained at www.uksportsinstitute.co.uk | Access to the procurement documents is restricted. Further information can be obtained at https://uksportsinstitute.co.uk/who-we-are/procurement-and-tender-opportunities/ |
1 amendment published without a description.
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| SoftwareOne UK Limited | £330,000 † | — | Awarded |
Contracts
Contract 004309-2024-1 · SoftwareOne UK Limited
- Signed
- 8 Feb 2024
- Value
- £330,000
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 7bids | — | — | — |
Contracting authority & participating public bodies
2 public bodies on the noticeDispute resolution & review bodies
- High Court England & WalesReview body
Bidders & participating suppliers
1 commercial party on the notice- Software One UK LimitedAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.