Find a TenderAwarded
Published 29 Jul 2022, 13:31 BST

Official UK procurement notice

Mental Wellbeing Platform / Digital Support Tool

Official notice

Authority: Aberdeenshire Council (Local council)

ServicesOpen procedureSME suitable
Published estimate£400,000exc. VAT33.9% below published estimate
Submissions closed 31 Aug 2022awarded 29 Mar 2023
Awarded to 87 Percent

What is being bought

Published requirement description

The Council was seeking provision of a Mental Wellbeing Platform / Digital Support Tool. The provision of this service is intended to improve employee health and wellbeing, thus supporting positive levels of attendance and performance. The aim is to provide a digital platform that can be accessed via any device. the tool will identify other sources of support for employee and elected members wellbeing to be acknowledged and signposted to within the platform.

CPV: Application service providers · IT services: consulting, software development, Internet and support · Industry specific software package · Software package and information systems

The lotProcurement structure

single lot · no lot value published
Lot #1AwardedRenewal
Delivery: Scotland · Aberdeenshire
Extensions: Optional extension for 2 x 1 yearVariant bids: not allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 60%Price: 40%
Published award criteria (2)
  • Quality: 60
  • Price: 40
Conditions of participation2
  • Economic & financial standing

    4B1.1 most recent 3 years turnover

    4B5 Insurance levels required:

    Employers Liability Insurance to the minimum value of 5,000,000GBP in respect of any one claim and in the aggregate

    Public Liability (Third Party) Insurance to the value of 5,000,000GBP in respect of any one claim and in the aggregate

    Professional Indemnity Insurance to the value of 1,000,000GBP in respect of any one claim and in the aggregate

  • Technical & professional ability

    4C1.2 please provide 3 recent examples of similar services to public sector, preferably Local Authorities

    4D.1 The bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance in accordance with BS EN ISO 9001 (or equivalent) or a documented policy regarding quality management. The policy must set out responsibilities for quality management demonstrating that the bidder has, and continues to implement, a quality management policy that is authorised by their Chief Executive, or equivalent, which is periodically reviewed at a senior management level. The policy must be relevant to the nature and scale of the work to be undertaken and set out responsibilities for quality management throughout the organisation

    Health and safety procedures

    Documented arrangements for carrying out risk assessments capable of supporting safe methods of work and reliable contract delivery where necessary. This must demonstrate that the bidder has in place, and implements, procedures for carrying out risk assessments and for developing and implementing safe systems of work (“method statements”), and be able to provide relevant indicative examples. The identification and control of any significant occupational health issues must be prominent.

    4D.2 Documented arrangements for checking, reviewing and where necessary improving, the bidder’s environmental management performance and the environmental impact of this organisation, demonstrating that it has in place, and…

What this means for your bid
  • Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
29 Jul 2022, 13:31 BST
Last source update
30 Mar 2023, 09:53 BST
Award evaluation window
31 Aug 2022 – …
Authority reference
000-WYWM5848
FTS notice number
2023/S 000-009240
Classification (CPV)
Application service providersIT services: consulting, software development, Internet and supportIndustry specific software packageSoftware package and information systems
Delivery area
Scotland (UKM50)
Official registry OCID
ocds-h6vhtk-035777 Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment
Performance terms

As per tender documents

Publisher note: (SC Ref:727618)

How it was run

Official notice
Run through: Public Contracts Scotland · Who buys & how to bid on PCS
Supplier login requiredLanguage: EN
Access & registration note: Free single registration for Scotland; PCS-Tender (Jaggaer) for full bidding
Submission deadline
31 Aug 2022, 12:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
120 days from the deadline
Bids opened
31 Aug 2022, 12:00 BST
Detailed submission instructions & authority contactsFrom official release

Timeline

31 Aug 2022 → 30 Mar 2023 · 3 dates
  1. Submission deadline
    31 Aug 2022, 12:00 BST
  2. Bids opened
    31 Aug 2022, 12:00 BST
  3. Notice published
    30 Mar 2023, 09:53 BST

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    30 Mar 2023, 09:53 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £264,6001 contract exc. VAT
Bids received 1413 from SMEs
Contracts signed 1latest 29 Mar 2023
Awarded toValueDateStatus
87 PercentSME£264,600 †—Awarded

Contracts

  • Contract 009240-2023-000-WYWM5848-1 · 87 PercentSME

    Signed
    29 Mar 2023
    Value
    £264,600
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
The Council was seeking provision of a Mental Wellbeing Platform / Digital Support Tool14bids · 14 electronic13——
Whole notice———£264,600 – £744,480

Contracting authority & participating public bodies

Aberdeenshire Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services Woodhill House, Westburn Road, Aberdeen, Scotland, AB16 5GBContact email, phone Published organisation website ↗

Dispute resolution & review bodies

  • Aberdeen Sherriff CourtReview body Aberdeen

Bidders & participating suppliers

1 commercial party on the notice
  • 87 PercentAwarded supplier 1 East Heath Road, Hampstead, Hampstead, London, UK, NW3 1BNContact phone

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.