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Find a TenderAwardedContract details notice
Published 8 May 2025, 16:40 BST

Official UK procurement notice

Medical Records Patient Labels

Official notice

Authority: United Lincolnshire Teaching Hospitals NHS Trust (Central government)

GoodsBelow threshold - open competitionBelow thresholdReserved: K02000001SME suitable
Sectors: Office and computing machinery, equipment and supplies except furniture and software packages (30) Delivery: Delivery location not published
Published estimate£113,000≈ £57k / year · £135,600 inc. VAT8.8% below published estimate
Submissions closed 22 May 2025awarded 17 Jul 2025
Awarded to BMJ Publishing Group Limited
Contract term 2 yrsends 8 Jun 2027 · up to 8 Jun 2029 with extensions · starts 9 Jun 2025

What is being bought

Published requirement description

Requirement for blank labels to be used for printing on and marking up patient medical records

CPV: Office and computing machinery, equipment and supplies except furniture and software packages

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewal 2 yrsSMEPublished value£113,000
Contract period: 9 Jun 2025 – 8 Jun 2027 (2 yrs) · up to 8 Jun 2029 with extensionsValue: £113,000 exc. VAT · £135,600 inc. VAT
Eligibility: SME eligible
Extensions: 1 x 24 month optional extension
30000000 Office and computing machinery, equipment and supplies except furniture and software packages
Pre-qualification & selection criteria (PQQ)1
  • Condition of participation

    UK Suppliers

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 20%Price: 80%
Published sub-criteria (2)
  • 1. Technical Envelope: 20%
  • 2. Commercial Envelope: 80%
Published award criteria (2)
  • 1. Technical Envelope: Quality assessment of samples
  • 2. Commercial Envelope: Whole life cost for full contract term
Conditions of participation1
  • Condition of participation

    UK Suppliers

What this means for your bid
  • Price carries 80 of 100 points: a 10% discount moves about 8 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Below threshold - open competition
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Below threshold
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
8 May 2025, 16:40 BST
Last source update
18 Jul 2025, 13:41 BST
Authority reference
C376983
FTS notice number
2025/S 000-019856
Latest notice
Contract details notice (UK7)
Classification (CPV)
Office and computing machinery, equipment and supplies except furniture and software packages
Delivery area
Not published
Official registry OCID
ocds-h6vhtk-050f2e Find a Tender
Contract terms
Reserved participation area
K02000001

How it was run

Official notice
Run through: Atamis Health Family Portal · Who buys & how to bid on Atamis
Electronic submission allowed
Submission deadline
22 May 2025, 12:00 BST
Clarification deadline
15 May 2025, 16:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Detailed submission instructions & authority contactsFrom official release

The Quotation response must be submitted via the Atamis e-procurement portal, atamis-1928.cloudforce.com ↗,

Timeline

8 May 2025 → 18 Jul 2025 · 5 dates
  1. Tender notice published
    8 May 2025, 16:40 BST
  2. Clarification questions by
    15 May 2025, 16:00 BST
  3. Submission deadline
    22 May 2025, 12:00 BST
  4. Contract starts
    9 Jun 2025, 00:00 BST
  5. Latest notice published
    18 Jul 2025, 13:41 BST

Notice history

3 events · 2 releases on Find a Tender · since 8 May 2025
  1. Tender notice published
    8 May 2025, 16:40 BST
    UK4
  2. Contract details notice published
    18 Jul 2025, 13:41 BST
    UK7
  3. Status changed to complete
    18 Jul 2025, 13:41 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £103,0641 contract exc. VAT
Contracts signed 1latest 17 Jul 2025
Awarded toValueDateStatus
BMJ Publishing Group LimitedSME£103,064 †—Awarded

Contracts

  • Medical Records Patient Labels · BMJ Publishing Group LimitedSME

    Signed
    17 Jul 2025
    Value
    £103,064
    Period
    18 Jul 2025 – 17 Jul 2027 · up to 17 Jul 2029 with extensions
    Status
    active
    Extensions
    1 x 2 year optional extension

Contracting authority & participating public bodies

United Lincolnshire Teaching Hospitals NHS Trust

Contracting authorityPublic authority - central government GB-PPON: PTYN-5349-TLTT Lincoln County Hospital, Greetwell Road, Lincoln, East Midlands, LN2 5QYContact name, email, phone

Bidders & participating suppliers

1 commercial party on the notice
  • BMJ Publishing Group LimitedAwarded supplier Vista House, 349 Hempshaw Lane, Stockport, Cheshire, Stockport, North West, SK1 4NBContact email, phone

Official documents & specifications (3)

Official links; attachments are not copied

Tender pack and attachments

Notices published for this procedure

  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender