This notice announces an administrative change to an existing contract or market (a contract change notice). No new tender or admission is opened here; see the linked notices below for the original opportunity.
Official UK procurement notice
Medical Provision for the British Antarctic Survey
Procurement agent: UK Research and Innovation·On behalf of: UKSBS
What is being bought
Published requirement descriptionThe British Antarctic Survey (BAS) has a requirement for its employees and for those who travel under its sponsorship to be medically screened and to have access both to doctors in the Antarctic and top-level medical cover advice, support and ultimate responsibility in the UK.
The on-going requirement is for the provision of a comprehensive medical service, including dental screening for its employees, visitors, collaborators and contractors working in the Antarctic, Arctic or on research vessels and supporting related aircraft. Similar provisions may be required from time to time at other locations worldwide where BAS has a scientific research interest.
The purpose of the MSP is to provide medical screening for employees and visitors and advice in advance of deployment primarily to the Polar regions; employ the doctors that BAS require to cover its Polar operations; advise on and supply the consumables required for our Antarctic surgeries; and to provide access to specialist consultants as required to help facilitate when possible and appropriate for input into medical situations befalling BAS staff undertaking field work in other locations.
The MSP is also responsible for design and provision of tailored first aid course for staff and visitors to the polar regions. Currently this takes the form of a course that all deploying staff undertake and a higher-level course for those deploying more remotely or independently.
- The authority expects to re-tender this requirement around 3 Feb 2031, 23:59 GMT.
CPV: Medical practice and related services
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£9,000,000
- Technical & professional ability
See tender documents.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Technical: 75%
- Commercial: 25%
Published award criteria (2)
- Technical: Specific award criteria is included in the tender documents.
- Commercial: Specific award criteria is included in the tender documents.
- Technical & professional ability
See tender documents.
- Price carries 25 of 100 points: a 10% discount moves about 2.5 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Administrative change
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Yes · next expected 3 Feb 2031
- First published
- 5 Aug 2025, 15:44 BST
- Last source update
- 16 Sept 2026, 13:38 BST
- Award evaluation window
- Submission end – 23 Mar 2026
- Authority reference
CSP25236- FTS notice number
2026/S 000-011985- Latest notice
- Contract change notice (UK10)
- Classification (CPV)
- Delivery area in notice
- Official registry OCID
ocds-h6vhtk-0581c9Find a Tender
How it was run
Official notice- Submission deadline
- 9 Mar 2026, 11:00 GMT
- Clarification deadline
- 25 Feb 2026, 11:00 GMT
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
beisgroup.ukp.app.jaggaer.com ↗
DO NOT APPLY DIRECTLY TO BUYER
All submissions will be assessed in accordance with the Public Procurement Regulations that apply to this opportunity.
Responses must be received by the date and time in the tender documentation; responses received outside of the deadline or not sent via the Jaggaer eSourcing portal will not be accepted or considered by the Contracting Authority further for this opportunity, unless a system outage is experienced, to which the Contracting Authority will advise upon accordingly. Interested organisations should ensure that they allow a sufficiency of time, prior to the deadline to allow all sections to be completed in full and any attachments to be uploaded.
As a user of the Jaggaer eSourcing Portal you will have access to the Jaggaer messaging service which facilitates all messages sent to you and from you, as well as other messages and updates in relation to any specific tender event. Please note that any and all information secured outside of the messaging service, shall have no Legal Standing, merit or worth and should not be relied upon by any organisation submitting a tender response.
Please note it is your organisations responsibility to access these messages on a regular basis to ensure you have sight of all relevant information applicable to this opportunity.
The Contracting Authority expressly reserves the right:
i. not to award any contract as a result of the procurement process commenced by publication of this notice; and
ii. to make whatever changes it may see fit to the content and structure of the procurement; and under no circumstances as part of your organisations participation in this opportunity, will the Contracting Authority be liable for any costs incurred by any organisation as a result. If the Contracting Authority decides to enter into a contract with any successful organisation(s), this does not mean that there is any guarantee of subsequent contracts being awarded. Any expenditure, work or effort undertaken prior to contract award is accordingly a matter solely for the commercial judgement of your organisation in doing so.
About UK Shared Business Services
UK Shared Business Services Ltd (UK SBS) brings a commercial attitude to the public sector; helping our contracting authorities to improve efficiency, generate savings and modernise.
Where UK SBS is not named as the Contracting Authority within the documentation, UK SBS will be acting as an agent on behalf of the Contracting Authority.
Our broad range of expert services is shared by our customers. This allows our customers the freedom to focus resources on core activities, innovating and transforming their own organisations.
For full details of our partner base please review the following link: www.uksbs.co.uk/clients/ ↗
Timeline
5 Aug 2025 → 16 Sept 2026 · 11 dates- Planning notice published5 Aug 2025, 15:44 BST
- Market engagement19 Aug 2025, 23:59 BST
The purpose of this Preliminary Market Engagement Notice is to assess the market's appetite, concerns and views on the formulation of the requirements.
To request the draft specification which provides the full details of the requirement, please contact [email protected] and mark for the attention of Victoria Clewer with the title CSP25236 - Medical Provision for the British Antarctic Survey for the draft specification which provides the full details of the requirement.
If, after reviewing the draft specification, you are interested in this requirement and can provide the services required please email [email protected] and mark for the attention of Victoria Clewer with the title CSP25236 - Medical Provision for the British Antarctic Survey no later than Tuesday 19th August 2025 16:00
If you can only part deliver the services specified in the draft specification please confirm the elements you can provide by contacting [email protected] and mark for the attention of Victoria Clewer with the title CSP25236 - Medical Provision for the British Antarctic Survey no later than Tuesday 19th August 2025 16:00.
By registering your interest and providing information you will be entering into non-competitive dialogue which will enable the Contracting Authority to develop and assess the market's appetite, concerns and view of the formulation if its requirements. The Contracting Authority may consider the information and responses received as part of the preliminary market consultant to help inform the specification and further decision making in relation to the planning and conduct of the proposed procurement, ensuring all valid options are considered.
Any information supplied as part of preliminary market consultation shall not place any supplier at an advantage in a potential procurement process.
Please note this is a draft specification and is subject to change.
- Next notice expected15 Sept 2025, 23:59 BST
- Tender notice published258 days ago10 Feb 2026, 14:49 GMT
- Clarification questions by243 days ago25 Feb 2026, 11:00 GMT
- Submission deadline231 days ago9 Mar 2026, 11:00 GMT
- Award decision expected by216 days ago23 Mar 2026, 23:59 GMT
- Contract starts192 days ago17 Apr 2026, 00:00 BST
- Assessment summaries sent172 days ago7 May 2026, 00:00 BST
- Standstill ends159 days ago19 May 2026, 23:59 BST
- Latest notice published40 days ago16 Sept 2026, 13:38 BST
Notice history
12 events · 6 releases on Find a Tender · since 5 Aug 2025- Preliminary market engagement notice published5 Aug 2025, 15:44 BSTUK2
- Tender notice published10 Feb 2026, 14:49 GMTUK4
- Published value updated to £9,000,00010 Feb 2026, 14:49 GMTwas £1,200,000
- Status changed to active10 Feb 2026, 14:49 GMT
- Procurement method changed10 Feb 2026, 14:49 GMT
- Deadline published: 9 Mar 2026, 11:00 GMT10 Feb 2026, 14:49 GMT
- Tender notice published19 Feb 2026, 11:06 GMTUK4
- Contract award notice published7 May 2026, 14:47 BSTUK6
- Status changed to complete7 May 2026, 14:47 BST
- Contract signature expected28 May 2026, 23:59 BSTscheduled
- Contract details notice published23 Jul 2026, 11:06 BSTUK7
- Contract change notice published16 Sept 2026, 13:38 BSTUK10
Published amendments (1)
Clarification period has been amended.
Routine re-releases (6)
- 2026-02: 2 releases · 10 Feb 2026, 19 Feb 2026
- 2025-08: 1 release · 5 Aug 2025
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| UNIVERSITY HOSPITALS PLYMOUTH1 Jun 2026 – 30 May 2030 · up to 30 May 2032Extensions: Option to extend one year plus one year. | £9,000,000 | 5 May 2026 | Awarded |
Contracts
Medical Provision for the British Antarctic Survey · UNIVERSITY HOSPITALS PLYMOUTH
- Signed
- 7 Jul 2026
- Value
- £9,000,000
- Period
- 7 Jul 2026 – 30 May 2030 · up to 30 May 2032 with extensions
- Status
- active
- Extensions
- Optional 1 + 1 year extensions. The extension years will be discussed and agreed with the MSP not less than 24 months before the end of the initial term.
- Change 7 Jul 2026 This notice does not describe a modification of the contract. Instead this notice is being used as an addendum to contract detail notice. This notice has a copy of the redacted contract included, which is a requirement of the Procurement Act. Find a Tender service currently doesn't have the functionality to edit the notices to attach the contract to the UK7 that this notice is linked to.
3 agreed KPIs: Screening turnaround time · MSP Training - delegate satisfaction · Proactivity in provision of medical advice and input.
- Screening turnaround time, Track turnaround time from medical to completion for each screening. To be provided by the MSP.
- MSP Training - delegate satisfaction, Questionnaire completed by delegates undertaking training (average taken from all three training courses). To be provided by the MSP.
- Proactivity in provision of medical advice and input., Assessment of advice and input into policy and international forums. BAS responsibility for collation of data.
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 2final-stage tenders | 1 | 0 | — |
Who bid
- wonUNIVERSITY HOSPITALS PLYMOUTH NHS TRUST · South West England
- did not winASG RESCUE LTD · Greater London
Bidders as named on the Procurement Act 2023 award notice. “Won” means the bidder holds an award on this notice.
Contracting authority & participating public bodies
3 public bodies on the noticeClients of the procurement agent
- UKSBSBeneficiary authority
- UK Shared Business Services LtdProcess contact pointProcuring entityProcurement Lead
Bidders & participating suppliers
2 commercial parties on the notice · 1 awarded- ASG RESCUE LTDBidder / tenderer
- UNIVERSITY HOSPITALS PLYMOUTHAwarded supplier
Official documents & specifications (24)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specifications Annex 1 - Annual Cycles of MSP
- Bidding documents and specifications Annex 2 - Medical Experience & Qualifications
- Bidding documents and specifications Annex 3 - First Aid Training
- Bidding documents and specifications Annex 4 - Consumables 2025
- Bidding documents and specifications
- Bidding documents and specifications
- Bidding documents and specifications Annex 8 - First Aid Policy
- Bidding documents and specifications Annex 9 - Example Incident Response
Show 10 more documents
- Bidding documents and specifications CSP25236 - Schedule 7
- Bidding documents and specifications Annex 5 - SDA 1 Annex 5 - SDA2 Annex 5 - SDA3 Annex 5 - SDA4 Annex 5 - SDA6 Annex 6
- Bidding documents and specifications CSP25236 - Request for Proposal - RFP - Final - Amended
- Signed contract This notice does not describe a modification of the contract. Instead this notice is being used as an addendum to contract detail notice. This notice has a copy of the redacted contract included, which is a requirement of the Procurement Act. Find a Tender service currently doe…
- Bidding documents and specifications Annex 7 - Typical Deployment number and SDA dates
- Bidding documents and specifications CSP25236 - Request for Proposal - RFP - Final
- Bidding documents and specifications CSP25236 - Request for Proposal Questions - RFPQ - Final
- Bidding documents and specifications CSP25236 - UKRI Precedent Goods and Services Contract (High Value) - Final
- Bidding documents and specifications CSP25236 - Non Disclosure Contract - Not a Deed
- Bidding documents and specifications CSP25236 - Price Schedule - Final
Notices published for this procedure
- Contract change notice Contract change notice on Find a Tender
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender