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Published 10 Jul 2025, 15:30 BST

Official UK procurement notice

Media Management and Monitoring

Official notice

Authority: Portsmouth City Council (Local council)

GoodsBelow threshold - open competitionBelow thresholdSME suitable
Sectors: Software Packages & ERP (48) Delivery: Delivery location not published
Published estimate£80,000≈ £40k / year · £96,000 inc. VAT
Submissions closed 6 Aug 2025
Contract term 2 yrsends 30 Sept 2027 · up to 30 Sept 2030 with extensions · starts 1 Oct 2025

What is being bought

Published requirement description

Portsmouth City Council is inviting quotations from suitably qualified suppliers to deliver its media management software and associated media monitoring feed.

The estimated value of the contract is £16,000 per annum.

The initial contract term will be for 2 years with possibility of extending the term by a further 3 years to a maximum total term of 5 years in increments to be agreed, subject to the agreement and performance of both parties.

Interested parties should logon to In-tend using the link below for further details.

in-tendhost.co.uk/portsmouthcc/aspx/home ↗

To View the Tender Opportunities Hover over the Tenders tab and click on current, this will then show a list. If you are interested in any of those listed, click the View Details button for further information and to express your interest.

CPV: Software package and information systems

The lotProcurement structure

single lot · value published
Lot #1Renewal 2 yrsSMEPublished value£80,000
Contract period: 1 Oct 2025 – 30 Sept 2027 (2 yrs) · up to 30 Sept 2030 with extensionsValue: £80,000 exc. VAT · £96,000 inc. VAT
Eligibility: SME eligible
Extensions: The initial contract term will be for 2 years with possibility of extending the term by a further 3 years to a maximum total term of 5 years in increments to be agreed, subject to the agreement and performance of both parties.
48000000 Software package and information systems

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored

Lot awarding rule: Where a bidder has satisfied the minimum requirements within the PSQ, their responses to the Quality Assessment Questions (QAQ) will then be evaluated against the following award criteria: Quality 60% / Cost 40%

Procedure terms & legal framework

From the official record
Procedure method
Below threshold - open competition
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Goods
Notice status
Closed
Procurement threshold
Below threshold
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
10 Jul 2025, 15:30 BST
Last source update
10 Jul 2025, 15:30 BST
Authority reference
P00005113
FTS notice number
2025/S 000-039031
Latest notice
Tender notice (UK4)
Classification (CPV)
Software package and information systems
Delivery area
Not published
Official registry OCID
ocds-h6vhtk-055d1b Find a Tender

How it was run

Official notice
Run through: In-tend · Who buys & how to bid on In-tend
Supplier login requiredElectronic submission allowed
Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup
Submission deadline
6 Aug 2025, 17:00 BST
Clarification deadline
25 Jul 2025, 23:59 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Detailed submission instructions & authority contactsFrom official release

in-tendhost.co.uk/portsmouthcc/aspx/home ↗

Timeline

10 Jul 2025 → 1 Oct 2025 · 4 dates
  1. Tender notice published
    10 Jul 2025, 15:30 BST
  2. Clarification questions by
    25 Jul 2025, 23:59 BST
  3. Submission deadline
    6 Aug 2025, 17:00 BST
  4. Contract starts393 days ago
    1 Oct 2025, 00:00 BST

Notice history

1 event · 1 release on Find a Tender
  1. Tender notice published
    10 Jul 2025, 15:30 BST
    UK4

Contracting authority & participating public bodies

Portsmouth City Council

Contracting authorityPublic authority - sub-central government GB-PPON: PCNL-5714-PRZV Civic Offices, Guildhall Square, Portsmouth, South East, PO1 2ALContact email

Official documents & specifications (1)

Official links; attachments are not copied

Notices published for this procedure

  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender