Official UK procurement notice
Mechanical & Electrical (M&E) Services - Scottish Enterprise Investment Portfolio (P23-0022)
Authority: Scottish Enterprise c/o Colliers International
What is being bought
Published requirement descriptionMechanical & Electrical planned and preventative maintenance (PPM) and on-call, ad hoc reactive services for the maintenance of the Scottish Enterprise multi–occupied investment properties across Scotland. These properties are rented to a number of individual companies and organisations and therefore need to be maintained to provide safe and compliant offices in line with Health & Safety legislation and lease requirements and to achieve value for money to minimise service charges to tenants.
The contract is anticipated to commence in April 2023 and run for initial 60 months, with a further 12 month optional extension.
Full details can be found within the Invitation to Tender (ITT).
CPV: Mechanical and electrical engineering services · Repair and maintenance services · Repair and maintenance services of building installations · Repair and maintenance services of electrical and mechanical building installations · Repair and maintenance services of electrical building installations
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£480,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (8)
- Methodology & PPM planner: 40
- Innovation: 12
- Staff certification, skills, training matrix, staff development policies & processes & ongoing training plans & development of capabilities: 11
- Systems (labour planning, document database, mobile devices): 10
- Fair Work First: 7
- Management Team Structure: 5
- price: 40
- Sustainability: 15
Published award criteria (9)
- Prompt Payment provisions (if utilising sub-contractors): Pass/Fail
- Methodology & PPM planner: 40
- Sustainability: 15
- Innovation: 12
- Staff certification, skills, training matrix, staff development policies & processes & ongoing training plans & development of capabilities: 11
- Systems (labour planning, document database, mobile devices): 10
- Fair Work First: 7
- Management Team Structure: 5
- Price: 40
- Suitability
Where relevant, the selection criteria will be included in the SPD Scotland online module.
- Economic & financial standing
Where relevant, the selection criteria will be included in the SPD Scotland online module.
- Technical & professional ability
Where relevant, the selection criteria will be included in the SPD Scotland online module.
- Staff
- Names and qualifications of delivery staff must be submitted
- Price carries 40 of 140 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 30 Nov 2022, 15:35 GMT
- Last source update
- 25 Jul 2023, 13:19 BST
- Award evaluation window
- 31 Jan 2023 – …
- Authority reference
P23-0022- FTS notice number
2023/S 000-021473- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-038992Find a Tender
- Performance terms
Terms and conditions are included within the Invitation to Tender (ITT) documentation.
- Review procedure
An economic operator that suffers, or risks suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2015, may bring proceedings that will be started in the High Court.
Publisher note: SPD Statement for 2A.17 – Form of Participation (Notably as part of a group, consortium, joint venture or similar). Any contract will be entered into with the nominated lead organisation and all members of the consortium, who will in these circumstances each be required to execute said contract together with all ancillary documentation, evidencing their joint and several liability in respect of the obligations and liabilities of the contract. It will be for members of the consortium to sort out their respective duties and liabilities amongst each other. For administrative purposes, any associated documentation will be sent to the nominated lead organisation. SPD Statement for 2C.1 - Where the main bidder relies on the capacities of other entities in order to meet the selection criteria, the bidder must provide a separate SPD response setting out the information required under SPD (Scotland): Part II (sections A and B); Part III exclusion grounds; the relevant part of Section IV selection criteria; and Part V (if applicable) for each of the entities concerned. SPD Statement for 2D.1.2 – If the bidder proposes to subcontract any part(s) of the service and those sub-contractors are not relied upon, they should arrange for a separate SPD response from each potential subcontractor. The subcontractors must complete the relevant parts of the SPD (Scotland) (Sections A and B of Part II and Part III only) to self declare whether there are grounds for their exclusion. (SC Ref:739782)
How it was run
Official notice- Submission deadline
- 31 Jan 2023, 11:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 90 days from the deadline
- Bids opened
- 31 Jan 2023, 12:00 GMT
Timeline
31 Jan 2023 → 25 Jul 2023 · 3 dates- Submission deadline31 Jan 2023, 11:00 GMT
- Bids opened31 Jan 2023, 12:00 GMT
- Notice published25 Jul 2023, 13:19 BST
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete25 Jul 2023, 13:19 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Alba Facilities Services LtdSMESubcontracting: declared | £987,195 † | — | Awarded |
Contracts
Contract 021473-2023-1 · Alba Facilities Services LtdSME
- Signed
- 25 Jul 2023
- Value
- £987,195
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 5bids · 5 electronic · 5 from abroad | 2 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Glasgow Sheriff Court and Justice of the Peace CourtReview body
- Scottish GovernmentMediation bodyReview contact point
Bidders & participating suppliers
1 commercial party on the notice- Alba Facilities Services LtdAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.