Official UK procurement notice
Mechanical Compliance, Testing and Inspection Provision
Authority: North Somerset Council (Local council)
What is being bought
Published requirement descriptionNorth Somerset Council (NSC) are looking to appoint a single supply contractor to deliver mechanical related property compliance testing and inspection across the North Somerset estate. This contract opportunity is a new 3-year contract from 1st April 2027 (with the option to extend by 1 year). This will be a JCT Measured Term Contract 2024. NSC are looking for a contractor with relevant experience of providing a similar service across a comparable variety of properties, such as nurseries, libraries, offices, leisure centres etc. Services required include, among others
- Boiler Maintenance
- Gas Fired Appliances
- General Ventilation Systems
- Domestic Heating & Hot Water Systems
- Fume Cupboards & Local Exhaust Ventilation (LEV) Systems
- Generators Full details of the scope are included in the tender pack. This contract opportunity is for the testing and inspection only – remedial works are not included. Please note the procurement route being used is a 2 stage Competitive Flexible Procedure. Stage 1 is Open and includes scored conditions of participation questions which will be used to shortlist suppliers. The 5 highest scoring Assessed responses will be invited to tender in stage 2. Further details can be found in the tender pack.
- The authority expects to re-tender this requirement around 20 May 2030, 23:59 BST.
- How the procedure runs: North Somerset Council (NSC) are looking to appoint a single supply contractor to deliver mechanical related property compliance testing and inspection across the North Somerset estate. This contract opportunity is a new 3-year contract from 1st April 2027 (with the option to extend by 1 year). This will be a JCT Measured Term Contract 2024. NSC are looking for a contractor with relevant experience of providing a similar service across a comparable variety of properties, such as nurseries, libraries, offices, leisure centres etc. Services required include, among others • Boiler Maintenance • Gas Fired Appliances • General Ventilation Systems • Domestic Heating & Hot Water Systems • Fume Cupboards & Local Exhaust Ventilation (LEV) Systems • Generators Full details of the scope are included in the tender pack. This contract opportunity is for the testing and inspection only – remedial works are not included. Please note the procurement route being used is a 2 stage Competitive Flexible Procedure. Stage 1 is Open and includes scored conditions of participation questions which will be used to shortlist suppliers. The 5 highest scoring Assessed responses will be invited to tender in stage 2. Further details can be found in the tender pack.
CPV: Inspection of ventilation system · Technical inspection and testing services
The lotProcurement structure
single lot · value publishedLot #1RenewalPublished value£440,000
- Economic & financial standing
Full details set out in the 'READ FIRST Invitation to Tender - Information and
Instructions_Mechanical Compliance' document.
- Technical & professional ability
Full details set out in the 'READ FIRST Invitation to Tender - Information and
Instructions_Mechanical Compliance' document.
Case study's demonstrating technical suitability for the contract through operational,
administrative & communications experience of similar contracts required.
- Condition of participationshortlisting
Full details set out in the 'READ FIRST Invitation to Tender - Information and
Instructions_Mechanical Compliance' document.
Case study's demonstrating technical suitability for the contract through operational,
administrative & communications experience of similar contracts required.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (3)
- Quality: Scored questions based on Climate Emergency, Approach to Mobilisation, Contract Delivery & Performance Management, Business Continuity, Contractor Team Organisation, Approach to training & Health and Safety and Services to be provided by external sources.
- Price: Price per test per asset Price
- Social Value: Submissions will be evaluated using quantitative information only. The Council will allocate a 'value score' for each Social Value outcome and has set this out in tab 3 of Volume 6.
- Economic & financial standing
Full details set out in the 'READ FIRST Invitation to Tender - Information and
Instructions_Mechanical Compliance' document.
- Technical & professional ability
Full details set out in the 'READ FIRST Invitation to Tender - Information and
Instructions_Mechanical Compliance' document.
Case study's demonstrating technical suitability for the contract through operational,
administrative & communications experience of similar contracts required.
- Condition of participationshortlisting
Full details set out in the 'READ FIRST Invitation to Tender - Information and
Instructions_Mechanical Compliance' document.
Case study's demonstrating technical suitability for the contract through operational,
administrative & communications experience of similar contracts required.
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Closed
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Yes · next expected 20 May 2030
- First published
- 16 Feb 2026, 14:12 GMT
- Last source update
- 15 May 2026, 16:52 BST
- Award evaluation window
- Submission end – 30 Nov 2026
- Authority reference
NSC-0268-24- FTS notice number
2026/S 000-045091- Latest notice
- Tender notice (UK4)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0654feFind a Tender- Contract terms summary
Full details set out in the 'READ FIRST Invitation to Tender - Information and
Instructions_ Mechanical Compliance' document and the tender pack.
- How it runs
North Somerset Council (NSC) are looking to appoint a single supply contractor to deliver mechanical related property compliance testing and inspection across the North Somerset estate.
This contract opportunity is a new 3-year contract from 1st April 2027 (with the option to extend by 1 year). This will be a JCT Measured Term Contract 2024.
NSC are looking for a contractor with relevant experience of providing a similar service across a comparable variety of properties, such as nurseries, libraries, offices, leisure centres etc.
Services required include, among others
- Boiler Maintenance
- Gas Fired Appliances
- General Ventilation Systems
- Domestic Heating & Hot Water Systems
- Fume Cupboards & Local Exhaust Ventilation (LEV) Systems
- Generators
Full details of the scope are included in the tender pack.
This contract opportunity is for the testing and inspection only – remedial works are not included.
Please note the procurement route being used is a 2 stage Competitive Flexible Procedure. Stage 1 is Open and includes scored conditions of participation questions which will be used to shortlist suppliers. The 5 highest scoring Assessed responses will be invited to tender in stage 2. Further details can be found in the tender pack.
- Risks
Full details set out in the 'READ FIRST Invitation to Tender - Information and
Instructions_ Mechanical Compliance' document and the tender pack.
How it was run
Official notice- Requests to participate (first stage)
- 18 Jun 2026, 13:00 BST
- Submission deadline
- 18 Jun 2026, 13:00 BST
- Clarification deadline
- 5 Jun 2026, 13:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Tenders must be submitted electronically via the
www.supplyingthesouthwest.org.uk ↗ Portal.
The Portal reference is DN816221.
All tendering instructions are provided in the tender pack.
Timeline
16 Feb 2026 → 1 Apr 2027 · 8 dates- Planning notice published253 days ago16 Feb 2026, 14:12 GMT
- Market engagement243 days ago26 Feb 2026, 23:59 GMT
North Somerset Council intend to run a Competitive Tender later this year in order to appoint a single supplier on a new 3-year (with the option to extend by 1 year) contract from 1 April 2027 to carry out Mechanical related property compliance testing and inspection across the North Somerset estate.
Further details can be found in the market engagement pack which can be downloaded from the Supplying the South West Portal - www.supplyingthesouthwest.org.uk ↗ (reference DN806915), and interested suppliers can complete and return the market engagement questionnaire via the Portal.
Responses must be submitted no later than 1200 (noon) on 26 February 2026.
- Next notice expected179 days ago1 May 2026, 23:59 BST
- Tender notice published165 days ago15 May 2026, 16:52 BST
- Clarification questions by144 days ago5 Jun 2026, 13:00 BST
- Submission deadline131 days ago18 Jun 2026, 13:00 BST
- Today28 Oct 2026
- Award decision expected byin 33 days30 Nov 2026, 23:59 GMT
- Contract startsin 154 days1 Apr 2027, 00:00 BST
Notice history
4 events · 2 releases on Find a Tender · since 16 Feb 2026- Preliminary market engagement notice published16 Feb 2026, 14:12 GMTUK2
- Tender notice published15 May 2026, 16:52 BSTUK4
- Status changed to active15 May 2026, 16:52 BST
- Procurement method changed15 May 2026, 16:52 BST
Contracting authority & participating public bodies
Official documents & specifications (3)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specificationsAccess: All tender documents will be provided electronically via the https://www.supplyingthesouthwest.org.uk/ Portal. The Portal reference is DN816221. All tendering instructions are provided in the tender pack.
Notices published for this procedure
- Tender notice Tender notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender