Official UK procurement notice
Measured Term Contract – Controlled Door Entry Systems and Associated Works – Repairs and Servicing 2023-2025 (HO PM 23 033)
Authority: North Lanarkshire Council (Local council)
What is being bought
Published requirement descriptionThis Tender Documentation is for the Measured Term Contract for the periodic servicing, maintenance and repair of Door Entry Systems and priority coded ad-hoc response orders for repair works necessitated by vandalism and sundry other works to domestic council properties. This includes all minor routine repairs and/or renewal of any components (minor or major) such as entry panels, handsets, replacement of doors etc as may be necessary. It also includes the provision of a call out repair service to all properties listed within the procurement documents. Services will require normal response repairs, immediate response repairs and planned maintenance works.
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The Contract will be in place for 12 months, with the option to extend for a maximum period of 12 calendar months (in 3 monthly periods). All works will be carried out within the geographical boundaries of North Lanarkshire Council.
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Bidders should note that it is possible that the Transfer of Undertakings(Protection of Employment)Regulations 2006(SI2006/246)("TUPE") may apply to this contract.
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Tenderers should also note that this Procurement is subject to a 10 days mandatory standstill period.
- Recurrence: 2024 if extension period not utilised or 2025 if extension periods are utilised
CPV: Electrical-system repair services · Repair and maintenance services · Repair and maintenance services of security equipment
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£700,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (6)
- End User Satisfaction: 25
- Programme Adherence: 25
- Fair Work Practices: 10
- Community Benefits: 20
- price: 60
- Health & Safety and Environmental: 20
Published award criteria (6)
- End User Satisfaction: 25%
- Programme Adherence: 25%
- Health & Safety and Environmental: 20%
- Fair Work Practices: 10%
- Community Benefits: 20%
- Price: 60
- Suitability
SPDS Selection Criteria, Part IV Section A: Suitability
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4A.1 - Bidders must be registered or enrolled in the relevant professional or trade register kept in it's country of establishment (as described in Schedule 5 of Public Contracts (Scotland) Regulations 2015). Bidders are required to provide information relating to this, i.e. registration number, member number etc.
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4A.1.1 - If the relevant documentation is available electronically please indicate.
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Bidders may be assessed as a FAIL and be excluded from the competition if they fail to provide a response to any of the questions in this section, i.e., 4A.1.
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Bidders that are unable to meet all of the minimum level(s) of standards required for any of the questions in this section, i.e. 4A.1, will be assessed as a FAIL and will be excluded from the competition.
- Economic & financial standing
4B.4 Bidders will be required to have an: “Acid Test” financial ratio of 1.00 and above.
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SPDS Selection Criteria, Part IV, Section B: Economic and Financial Standing 4B.4,4B.4.1,4B.5.1b,4B.5.2 and 4B.5.3
Minimum: The minimum acid-test ratio a company should have is 1:00. Bidders with a ratio of less than 1:00 will be assessed as a FAIL and will be excluded from the competition. - The “Acid Test” financial ratio will be calculated as follows: Current Assets (minus stocks, inventories, and … - Technical & professional ability
SPDS Selection Criteria, Part IV Section C: Technical and Professional Ability
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SPDS Selection Criteria, Part IV Section D: Quality Assurance Schemes and Environmental Management Standards, 4D.1, 4D.2.
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Owing to the character limitations in this section of the Contract Notice it is not possible to provide all of the information relating to this section (III.1.3 in the Contract Notice). Therefore the Objective and Non-Discriminatory Criteria for Questions 4C.6, 4D.1 and 4D.2 are set out in full in the SPDS and SPDS Minimum Requirements document, which can be accessed through the buyer attachment area within the portal.
Minimum: 4C.1- Bidders will be required to provide examples that demonstrate that they have the relevant experience to deliver the services as described in part II.2.4 of the Contract Notice or the relevant section of the Site Notice - Question 4C.1 carries an overall weighting of 100% wi…
- Price carries 60 of 160 points: a 10% discount moves about 6 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · 2024 if extension period not utilised or 2025 if extension periods are utilised
- First published
- 1 Jun 2023, 14:52 BST
- Last source update
- 18 Sept 2023, 08:54 BST
- Award evaluation window
- 30 Jun 2023 – …
- Authority reference
NLC-SLP-23-015- FTS notice number
2023/S 000-027438- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-03d304Find a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Performance terms
The Invitation to Tender (ITT) will contain the relevant contract performance conditions and requirements.
Publisher note: The information required in Part II of the SPDS is for information only and will therefore not be assessed. The Council may however choose not to select Bidders who cannot provide basic company information. - Bidders must ensure that they submit appropriate SPDS completed by other members of the group (if they are bidding as part of a group), others whose capacity they rely on, and known sub-contractors on whose capacity they do not rely on, to satisfy any aspect of the SPDS. Bidders unable to complete SPDS Part IV: Concluding Statements may be excluded from the competition. - The complete ITT, with no pages omitted, must be submitted in accordance with instructions given, and be signed by an authorised representative (i.e. company director, secretary or other person authorised by the Candidate to do so). If the signatory is not the Bidder then the Bidder must provide, at the time of submitting the ITT, written confirmation of the signatory's authority to submit the ITT. Bidders should note that all documents listed in ITT Section 12 "Checklist of Required Documents" must be fully completed and submitted to ensure the submission is considered complete. Failure to do so may result in the submission being deemed non-compliant. - Quality Questions - Minimum Score – If the average final score for any quality question response is below the minimum score requirement set for that question, then the submission response will be deemed non-compliant. For the avoidance of doubt, if any quality question is unanswered this will result in the bid being deemed non-compliant. - BIDDERS PLEASE NOTE: Police Scotland identified a number of business areas which have a high risk of infiltration by Serious and Organised Crime groups; this contract belongs to one such area and as such the Authority reserves the right to include enhanced probity checks prior to any contract award, including sharing tenderer information with Police Scotland. The tender pack includes a schedule for the Declaration of non-involvement in serious organised crime; this is a mandatory tender submission requirement for all bidders. (SC Ref:745004)
How it was run
Official notice- Submission deadline
- 30 Jun 2023, 12:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bids opened
- 30 Jun 2023, 12:00 BST
Timeline
30 Jun 2023 → 18 Sept 2023 · 3 dates- Submission deadline30 Jun 2023, 12:00 BST
- Bids opened30 Jun 2023, 12:00 BST
- Notice published18 Sept 2023, 08:54 BST
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete18 Sept 2023, 08:54 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| DM Integrated LimitedSME | £700,000 † | — | Awarded |
Contracts
Contract 027438-2023-NLC-SLP-23-015-1 · DM Integrated LimitedSME
- Signed
- 15 Sept 2023
- Value
- £700,000
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 5bids · 5 electronic · 5 from abroad | 5 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Scottish CourtsReview body
Bidders & participating suppliers
1 commercial party on the notice- DM Integrated LimitedAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.