Official UK procurement notice
Market Engagement - Provision of Oil Sampling
Authority: ScotRail Trains Limited
What is being bought
Published requirement descriptionScotRail are looking to conduct market engagement to understand the capabilities of potential suppliers prior to an upcoming tender for a single supplier framework for the provision of Oil Sampling services at ScotRail Depots at the following locations:
Engineering Depot Corkerhill, CORKERHILL PLACE GLASGOW G52 1RU
Engineering Depot Haymarket, RUSSELL ROAD, EDINBURGH EH12 5NB
Engineering Depot Inverness, LONGMAN ROAD, INVERNESS IV1 1RY
Engineering Depot Shields, 35 ST. ANDREWS DRIVE GLASGOW G41 5SG
Periodic analysis is required for: a) DMU – Engine, Gear Box, Final Drive; b) EMU – Mains Transformer; c) HST – Engine; d) other ad-hoc requests for Oil Sampling as needed.
It is envisaged this requirement will have a duration of 3 years with an optional 12-month extension on two separate occasions to a maximum term of 5 years.
CPV: Engineering-related scientific and technical services
The lotProcurement structure
single lot · no lot value publishedLot #1ScotRail require Oil Sampling services to include, but not limited to:Planned
ScotRail require Oil Sampling services to include, but not limited to:
Kinetic Viscosity; Water Content; Soot; Oxidation; Nitration; Sulphation; Particle Count; Particle Quantifier Index; Diesel Fuel Dilution; Engine Coolant Analysis; Sulphur Content in Diesel; TAN; TBN; Appearance/Colour; Micro Distillation; Cetane Index; Dielectric Strength; Microbial/Fungal Infection; Fatty Acid Methyl Ester content.
Analysis shall be undertaken in accordance with the appropriate ASTM / ISO and other relevant industry standards.
The required minimum volume for the majority of samples shall be 60ml.
Estimated annual equipment usage for samples are as follows:
Oil Sample Kits – 4,090
Fuel Sample Kits – 591
1l Bottle for Oil Test Kit – 182
Container Syringes 60ml – 345
Procedure terms & legal framework
From the official record · publisher note attached- Legal basis
- CELEX · 32014L0025 Utilities Contracts Regulations 2016 (Directive 2014/25/EU)
- Procurement category
- Services
- Notice status
- Past planning notice
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Unspecified in notice
- First published
- 12 Jun 2025, 10:19 BST
- Last source update
- 12 Jun 2025, 10:19 BST
- Authority reference
SR-602- FTS notice number
2025/S 000-031777- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-05474eFind a Tender
Publisher note: Prospective suppliers who have the capacity and capability to provide the requested items should register an interest on the Public Contracts Scotland site, AND should also access and complete the Market Engagement Questionnaire published on our e-sourcing portal at https://scotrail.wax-live.com/S2C/DisplayModules/TradeModules/Negotiations/Opportunities/ListEvents.aspx NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=801512. (SC Ref:801512)
How it was run
Official notice- Submission deadline
- —
Timeline
12 Jun 2025 → 10 Nov 2025 · 2 dates- Notice published12 Jun 2025, 10:19 BST
- Tender notice expected352 days ago10 Nov 2025
Commercial outcome & contract awards
Pipeline notice- Awards (0)
- No award published
- Contracts (0)
- No contract published
- Bid statistics
- No aggregate bid statistics published
Contracting authority & participating public bodies
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.