Official UK procurement notice
Managing Operations of British High Commission Employees Provident Trust Fund
Authority: Foreign, Commonwealth and Development Office (Central government)
What is being bought
Published requirement descriptionThe British High Commission Staff Provident Trust Fund (in Pakistan) is a contribution-based investment fund with the purpose of making provision for employees in the event of their retirement, or their services coming to an end earlier than retirement age.
The Contract shall commence on 01st October 2026 and will be initially for a period of Three (3) years. It will have provision for further Two (2) year extension, subject to satisfactory performance provided by the selected supplier and continued business requirement at the BHC in Islamabad (Pakistan).
- The authority expects to re-tender this requirement around 1 Jan 2030, 23:59 GMT.
CPV: Pension fund management services
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£350,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Technical Criteria Description: 70%
- Commercial Criteria Description: 30%
Published award criteria (2)
- Commercial Criteria Description: A full assessment of the total price breakdown for each of the. Competitiveness of the Commercial offer in relation to the Market. This MUST be in the format of the spreadsheet at Attachment 4 - Schedule of Prices & Rates.
- Technical Criteria Description: Company Profile and Past Experience: • Please provide your company profile showing your business network, staffing, vehicles required certification, contractor registration and licences with the state/national authorities etc. • Please demonstrate your experience in providing similar services to Diplomatic missions, multinational or large organisations (Minimum requirement 5 Years). • Please provide details of 3 similar contracts including Client name and contact details, Duration of contract and Brief description of scope and services provided. Maximum 2 A4 Size pages 15% Proposed methodology and Quality Control: • Please provide details of your credible, practical, and evidence-based methodology for each of the outputs outlined in the Terms of Reference (ToR). Please share detailed work plan of activities with the Gantt chart. • Please confirm, that you would be able to adhere to the SLAs as identified in the SoSR. Please share your company’s approach towards the meeting the timelines shared in the TOR. • Please mention the steps your organisation will take to meet and monitor the quality standards of the service you provide as per the scope of work. Maximum 4 A4 Size pages 15% Team Structure : • Provide details of team members who will be working on the assignment with their specific roles and responsibilities related to the scope of the contract. • Please share copies of CVs of all team members including highlighting experience and expertise in undertaking similar assignments with and clarity on management arrangements (input days assured for this assignment), • Please provide team structure along with details of the team leader and time inputs (person-based man hours) by individual team members. Maximum 4 A4 Size pages 15% Technological efficiency: • Please provide evidence of the technology-based solutions that will enable you to meet the services required in the Terms of Reference. Maximum 4 A4 Size pages 5% Data and Information Security and Confidentiality • Provide evidence of your systems are equipped for protecting personal information and how you meet any local legal requirements related to data handling and information security. Maximum 4 A4 Size pages 5% Risk Assessment and Escalation Matrix: • Explain the risks to this contract as you see them and how these may impact on the delivery of services. • Briefly describe how you will manage these risks and contingencies. Summarise all the above in a Risk Matrix. • Please provide escalation matrix for how you will monitor and respond to customer complaints Maximum 2 A4 Size pages 10% Mobilization : • Please provide a detailed plan outlining your arrangements for effective and smooth mobilisation of the services (highlighting any anticipated problems and mitigation plans). Please include a timetable. Maximum 2 A4 Size pages 05%
- Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · next expected 1 Jan 2030
- First published
- 10 Apr 2025, 11:14 BST
- Last source update
- 14 Oct 2026, 08:04 BST
- Award evaluation window
- Submission end – 1 Sept 2025
- Authority reference
CPG-12247-2025- FTS notice number
2025/S 000-036762- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area in notice
- Official registry OCID
ocds-h6vhtk-05006bFind a Tender
How it was run
Official notice- Submission deadline
- 4 Aug 2025, 23:59 BST
- Clarification deadline
- 14 Jul 2025, 23:59 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Your tender must be submitted via the FCDO's e-sourcing portal (fcdo.bravosolution.co.uk/web/login.html ↗) in accordance with the attached ITT Instructions. Tenders submitted by any other means will not be accepted. Please also note the requirement to register and submit commonly used information on the Central Digital Platform as described in the instructions for completing the invitation to tender.
Important information for all Potential Suppliers: In order to participate and gain access to the Invitation ToR Tender documentation in relation to this procurement, potential suppliers should access the FCDO's e-sourcing portal (link provided above). Once logged in, search for Project Reference No. 12247. If a potential supplier is not registered on the portal, click the 'Click here to register!' button, and follow the on-screen instructions to complete registration. Please note the portal operates a Two-Factor Authentication (2FA) login process and unregistered suppliers should read the guidance document available on the portal home page.
Registration take approximately 5 minutes and is free or charge.
Timeline
10 Apr 2025 → 14 Oct 2026 · 11 dates- Planning notice published10 Apr 2025, 11:14 BST
- Market engagement22 Apr 2025, 23:59 BST
An Early Market engagement is being planned on 23rd April 2025. Suitable and interested suppliers are invited to participate in the virtual market engagement session. The prime objective of organising this session is to share our tentative requirements and gain understanding of what can be provided or achieved by the players in the Local Market. A presentation will be shared with suppliers which will include FCDO’s procurement procedures, possible bid evaluation criteria and overall project timelines
Interested suppliers should register their interest in participating this event by filling this form forms.office.com/e/atgQ6Adc5p ↗ Please ensure you fill in all the details as requested in the form by 22 April 2025.
- Next notice expected9 May 2025, 23:59 BST
- Tender notice published2 Jul 2025, 12:25 BST
- Clarification questions by14 Jul 2025, 23:59 BST
- Submission deadline4 Aug 2025, 23:59 BST
- Award decision expected by1 Sept 2025, 23:59 BST
- Contract starts350 days ago1 Nov 2025
- Assessment summaries sent262 days ago28 Jan 2026
- Standstill ends252 days ago6 Feb 2026, 23:59 GMT
- Latest notice published2 days ago14 Oct 2026, 08:04 BST
Notice history
10 events · 4 releases on Find a Tender · since 10 Apr 2025- Preliminary market engagement notice published10 Apr 2025, 11:14 BSTUK2
- Tender notice published2 Jul 2025, 12:25 BSTUK4
- Published value updated to £350,0002 Jul 2025, 12:25 BSTwas £0
- Status changed to active2 Jul 2025, 12:25 BST
- Procurement method changed2 Jul 2025, 12:25 BST
- Deadline published: 4 Aug 2025, 23:59 BST2 Jul 2025, 12:25 BST
- Contract award notice published28 Jan 2026, 12:03 GMTUK6
- Status changed to complete28 Jan 2026, 12:03 GMT
- Contract signature expected16 Feb 2026, 23:59 GMTscheduled
- Contract details notice published14 Oct 2026, 08:04 BSTUK7
Routine re-releases (4)
- 2025-04: 1 release · 10 Apr 2025
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| JS Investments LimitedManaging Operations of British High Commission Staff Provident Trust Fund in Pakistan16 Feb 2026 – 15 Feb 2029 · up to 15 Feb 2031Extensions: The Contract shall commence on 16th February 2026 and will be initially for a period of Three (3) years. It will have provision for further Two (2) year extension, subject to satisfactory performance provided by the selected supplier and continued business requirement at the BHC in Islamabad (Pakistan). | PKR 100,395,726 | 28 Jan 2026 | Awarded |
Contracts
Managing Operations of British High Commission Employees Provident Trust Fund in Pakistan · JS Investments Limited
- Signed
- 1 Oct 2026
- Value
- £266,204
- Period
- 1 Oct 2026 – 30 Sept 2029 · up to 30 Sept 2031 with extensions
- Status
- active
- Extensions
- The Contract shall commence on 01st October 2026 and will be initially for a period of Three (3) years. It will have provision for further Two (2) year extension, subject to satisfactory performance provided by the selected supplier and continued business requirement at the BHC in Islamabad (Pakistan).
3 agreed KPIs: KPI 1 - For first quarter only · KPI - 2 - Regular Basis · KPI-3 - Yearly Basis
- KPI 1 - For first quarter only, Taking records from existing employees with complete digitilisation of records by using software currently maintained in the Excel sheet
- KPI - 2 - Regular Basis, (a) Updating members accounts post receipt of monthly information of deduction (b) Periodic reconciliations (c) Acknowledgement of members’ requests for (i) Loans (ii) Final withdrawals (iii) any other information (d) Commissioning Trustee’s meetings (e) Final response to members’ request (f) Commissioning Trustee’s meetings (g) Attendance at Trustee’s meetings (h) Commissioning Trustee’s meetings (i) Attendance at Trustee’s meetings (j) Minutes of Trustees meetings
- KPI-3 - Yearly Basis, (a) Finalising yearly accounts (b) Audit of accounts (through external auditors) (c) Updated yearly statement of members’ accounts
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 4final-stage tenders | 1 | 0 | — |
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- JS Investments LimitedAwarded supplier
Official documents & specifications (4)
Official links; attachments are not copiedNotices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender