Management of Hotels and Guest Houses

{
  "id": "064402-2026",
  "tag": [
    "tender"
  ],
  "date": "2026-07-08T16:59:11+01:00",
  "ocid": "ocds-h6vhtk-06035c",
  "buyer": {
    "id": "GB-PPON-PHCY-8926-WVVM",
    "name": "Dorset Council"
  },
  "tender": {
    "id": "CP/DS/00021",
    "lots": [
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        "value": {
          "amount": 2000000,
          "currency": "GBP",
          "amountGross": 2400000
        },
        "status": "active",
        "options": {
          "description": "Further information can be found in Annex B8 - Future Modifications & Direct Awards. This provides the Contracting Authority with the flexibility to modify the contract in accordance with Schedule 8 paragraph 5 of PA23 with regard to known/unknown changes.\nThis specifically recognises that the Contracting Authority may decide to substantively change the shape and size of the portfolio over the four to six-year contract term. At present, the nature, scope and size of such changes are not known, but nevertheless, there is the potential for significant change.\nThe purpose of Annex B8 is to ensure that should there be significant change the Contracting Authority are afforded the flexibility to modify the contract without further competition."
        },
        "renewal": {
          "description": "Please note that the above extension end date assumes that the Contracting Authority elects to extend the contract by the 2 x 12-months extensions that are available."
        },
        "hasOptions": true,
        "hasRenewal": true,
        "suitability": {
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        "awardCriteria": {
          "criteria": [
            {
              "name": "Price",
              "type": "price"
            },
            {
              "name": "Quality",
              "type": "quality"
            },
            {
              "name": "Social Value",
              "type": "quality"
            }
          ],
          "weightingDescription": "Please see Annex E1 - Award Criteria for details of the weightings."
        },
        "contractPeriod": {
          "endDate": "2031-01-31T23:59:59+00:00",
          "startDate": "2027-02-01T00:00:00+00:00",
          "maxExtentDate": "2033-01-31T23:59:59+00:00"
        },
        "selectionCriteria": {
          "criteria": [
            {
              "type": "economic",
              "description": "Please see Annex D1 - Procurement Specific Questionnaire (including CoP) for further information."
            },
            {
              "type": "technical",
              "description": "Please see Annex D1 - Procurement Specific Questionnaire (including CoP) for further information."
            }
          ]
        }
      }
    ],
    "items": [
      {
        "id": "1",
        "relatedLot": "1",
        "deliveryAddresses": [
          {
            "region": "UKK25",
            "country": "GB",
            "countryName": "United Kingdom"
          }
        ],
        "additionalClassifications": [
          {
            "id": "70120000",
            "scheme": "CPV",
            "description": "Buying and selling of real estate"
          },
          {
            "id": "70220000",
            "scheme": "CPV",
            "description": "Non-residential property renting or leasing services"
          },
          {
            "id": "70310000",
            "scheme": "CPV",
            "description": "Building rental or sale services"
          },
          {
            "id": "70320000",
            "scheme": "CPV",
            "description": "Land rental or sale services"
          },
          {
            "id": "70332200",
            "scheme": "CPV",
            "description": "Commercial property management services"
          },
          {
            "id": "70332300",
            "scheme": "CPV",
            "description": "Industrial property services"
          }
        ]
      }
    ],
    "title": "Management of Hotels and Guest Houses",
    "value": {
      "amount": 2000000,
      "currency": "GBP",
      "amountGross": 2400000
    },
    "status": "active",
    "coveredBy": [
      "GPA"
    ],
    "documents": [
      {
        "id": "conflictOfInterest",
        "description": "Not published",
        "documentType": "conflictOfInterest"
      },
      {
        "id": "064402-2026",
        "url": "https://www.find-tender.service.gov.uk/Notice/064402-2026",
        "format": "text/html",
        "noticeType": "UK4",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "datePublished": "2026-07-08T16:59:11+01:00"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents",
      "scheme": "UKPGA"
    },
    "awardPeriod": {
      "endDate": "2026-10-30T23:59:59+00:00"
    },
    "description": "The scope (Subject Matter of the contract) includes the management of the Contracting Authority’s 61 hotels and guest houses and the initial production of a detailed strategy to outline the management and investment approach to be taken during the life of the contract.\nThis contract does not replace a current contract; the work has been previously carried out in house, but the Contracting Authority has insufficient resources or expertise to deliver this and as a result is procuring the work. The new contract is estimated to require 9 weeks for mobilisation/ transition.\nFurther details on the scope and Specification (Technical, Legal, Performance and Financial) can be found in Annex B1 – Specification.\nThe total budget available is estimated between £1.4m and £2m over the full six-year term (please note that the core term is four years with an optional 2 x 12-months extension periods).",
    "riskDetails": "There are not any known impediments to contract performance i.e. other than force majeure events the Contracting Authority have not identified any other risks in relation to contract performance.",
    "tenderPeriod": {
      "endDate": "2026-08-05T12:00:00+01:00"
    },
    "contractTerms": {
      "financialTerms": "Please see Annex B2 - Contract Document."
    },
    "enquiryPeriod": {
      "endDate": "2026-07-29T12:00:00+01:00"
    },
    "aboveThreshold": true,
    "submissionTerms": {
      "languages": [
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      ],
      "electronicSubmissionPolicy": "allowed"
    },
    "procurementMethod": "open",
    "mainProcurementCategory": "services",
    "submissionMethodDetails": "https://www.supplyingthesouthwest.org.uk/\nPlease note that in order to submit the tender electronically, all bidders must, in the first instance, register with the ProContract portal.\nBidders, if having technical difficulties in using the e-Tendering portal, should contact the provider directly through one of the following mediums.\nEmail: ProContractSuppliers@proactis.com \nAlternatively, use the electronic ticket logging system which can be found at: https://suppliersupport.proactisservicedesk.com\nThe Contracting Authority’s access to the e-Tendering portal information and view, differs from that of the bidder. The e-Tendering portal is managed by Proactis.",
    "procurementMethodDetails": "Open procedure"
  },
  "parties": [
    {
      "id": "GB-PPON-PHCY-8926-WVVM",
      "name": "Dorset Council",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKK25",
        "country": "GB",
        "locality": "Dorchester",
        "postalCode": "DT1 1XJ",
        "countryName": "United Kingdom",
        "streetAddress": "Dorset Council"
      },
      "details": {
        "url": "https://www.dorsetcouncil.gov.uk",
        "classifications": [
          {
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE",
            "description": "Public authority - sub-central government"
          }
        ]
      },
      "identifier": {
        "id": "PHCY-8926-WVVM",
        "scheme": "GB-PPON"
      },
      "contactPoint": {
        "name": "Dorset Procurement",
        "email": "placeprocurement@dorsetcouncil.gov.uk",
        "telephone": "+44 1305221250"
      }
    }
  ],
  "language": "en",
  "initiationType": "tender"
}

{
  "id": "002099-2026",
  "tag": [
    "planning"
  ],
  "date": "2026-01-12T08:52:06Z",
  "ocid": "ocds-h6vhtk-06035c",
  "buyer": {
    "id": "GB-PPON-PHCY-8926-WVVM",
    "name": "Dorset Council"
  },
  "tender": {
    "id": "DN801445",
    "lots": [
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        "id": "1",
        "status": "planning",
        "hasRenewal": true,
        "suitability": {
          "sme": true
        },
        "contractPeriod": {
          "endDate": "2030-08-31T23:59:59+01:00",
          "startDate": "2026-09-01T00:00:00+01:00",
          "maxExtentDate": "2032-08-31T23:59:59+01:00"
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    "items": [
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        "additionalClassifications": [
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            "id": "70000000",
            "scheme": "CPV",
            "description": "Real estate services"
          }
        ]
      }
    ],
    "title": "Management of Hotel and Guest House Portfolio",
    "value": {
      "amount": 2400000,
      "currency": "GBP",
      "amountGross": 2960000
    },
    "status": "planning",
    "legalBasis": {
      "id": "2023/54",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents",
      "scheme": "UKPGA"
    },
    "description": "This Preliminary Market Engagement Notice is not a call for competition. It is being published to give notice to the market of an upcoming procurement anticipated for release in March 2026.\nDorset Council is undertaking preliminary market engagement, with the aim of requesting feedback from the property and estate management sector, about aspects of the Council’s proposed procurement for the management of the hotel and guest house portfolio. \nThe Market Engagement exercise is intended to allow interested organisations with appropriate experience to outline their views and ideas about the future provision of these services.\nThe operational service delivery elements would commence in Quarter 3 of 2026/27.\nDorset Council anticipate that the contract will run for an initial period of 4 years, with 2 x optional 12-month extension periods, giving a total of 6 years. The £2.96m Total Contract Value includes all possible extensions. Please note these extensions are optional and so this Total Value is not guaranteed.\nNo information provided in response to this questionnaire will be used by the Council in assessing providers during the procurement process, which is scheduled to commence March 2026.\nPotential bidders are all encouraged to register on the Central Digital Platform, as well as the Council's e-tendering portal, Supplying the South West - please follow this link to this opportunity: https://procontract.due-north.com/Advert?advertId=15a3797c-aaec-f011813c005056b64545&p=696a9836-1895-e511-8105-000c29c9ba21\nGENERAL NOTES\nAny procurement for the supply and services required by the Council will be carried out strictly in accordance with Procurement Act 2023 and associated regulations.\nThis Preliminary Market Engagement Notice is not a call for competition and is published with the intention of informing the market of an upcoming procurement process.\nDorset Council reserves the right not to commence any procurement in respect of this notice.\nDorset Council shall not be liable for any losses incurred by any party as a result of reliance on the information contained/linked herein.\nThe information contained in this Preliminary Market Engagement Notice is preliminary in nature and may be subject to further amendment and revision. Accordingly, no representation or warranty, expressed or implied, will be made and no liability is, or will be, accepted by the Council as to the adequacy, accuracy or completeness of this document. Any liability however arising is expressly disclaimed. \nNo expense in responding to this soft market testing will be reimbursed by the Council.",
    "aboveThreshold": true,
    "mainProcurementCategory": "services"
  },
  "parties": [
    {
      "id": "GB-PPON-PHCY-8926-WVVM",
      "name": "Dorset Council",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKK25",
        "country": "GB",
        "locality": "Dorchester",
        "postalCode": "DT1 1XJ",
        "countryName": "United Kingdom",
        "streetAddress": "Dorset Council"
      },
      "details": {
        "url": "https://www.dorsetcouncil.gov.uk",
        "classifications": [
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            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE",
            "description": "Public authority - sub-central government"
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        ]
      },
      "identifier": {
        "id": "PHCY-8926-WVVM",
        "scheme": "GB-PPON"
      },
      "contactPoint": {
        "email": "dp@dorsetcouncil.gov.uk"
      }
    }
  ],
  "language": "en",
  "planning": {
    "documents": [
      {
        "id": "002099-2026",
        "url": "https://www.find-tender.service.gov.uk/Notice/002099-2026",
        "format": "text/html",
        "noticeType": "UK2",
        "description": "Preliminary market engagement notice on Find a Tender",
        "documentType": "marketEngagementNotice",
        "datePublished": "2026-01-12T08:52:06Z"
      }
    ],
    "milestones": [
      {
        "id": "engagement",
        "type": "engagement",
        "status": "scheduled",
        "dueDate": "2026-01-30T23:59:59+00:00",
        "description": "Dorset Council (the Council) is undertaking early market engagement with the aim of providing information to and requesting feedback from the organisations within the property and estate management sector. This engagement relates to the Council’s potential future procurement of services for the management of its portfolio of hotels and guest houses, as well as a review to determine the long term strategic direction of that portfolio. \nThe operational service delivery elements are intended to commence in Summer 2026. \nThe Council wishes to seek feedback from the market in the following areas;\n•\tDeliverability of this procurement exercise\n•\tServices to be included\n•\tThe relationship between day-to-day management and the initial strategic study on the future of the portfolio\n•\tContract length\n•\tPayment mechanisms\n•\tTerms and conditions \n•\tAny further comment\nThe process will involve relevant companies and organisations responding to the market engagement questions provided on the Council's e-tendering portal Supplying the South West Portal - https://procontract.due-north.com/Advert?advertId=15a3797c-aaec-f011-813c-005056b64545&p=696a9836-1895-e511-8105-000c29c9ba21\nThe soft market testing exercise is intended to allow interested organisations with appropriate experience to express an interest in the opportunity and outline their views and ideas about the future provision of these services. \nThe deadline for responses to the Market Engagement Questionnaire is 12 noon on 30th January 2026. Please note that all responses are to be submitted via the ProContract e-tendering portal.\nAny clarification questions should be submitted via the Council’s e-tendering portal (ProContract) no later than 12 noon on January 23rd 2026.\nIt is not a requirement that all sections are completed by all respondents.\nPlease be aware that no information submitted will be treated as confidential and may be disclosed to ensure a level playing field for all participants in any procurement process that may follow. Additionally, the council will only sign Non-Disclosure Agreements (NDAs) using its standard terms and conditions if subsequently requested."
      }
    ]
  },
  "initiationType": "tender"
}