Managed Print Service

{
  "id": "052604-2025",
  "tag": [
    "award",
    "contract"
  ],
  "date": "2025-08-29T16:53:35+01:00",
  "ocid": "ocds-h6vhtk-0590d5",
  "buyer": {
    "id": "GB-FTS-125201",
    "name": "The Highland Council"
  },
  "links": [
    {
      "rel": "canonical",
      "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000808228"
    }
  ],
  "awards": [
    {
      "id": "052604-2025-1",
      "status": "active",
      "suppliers": [
        {
          "id": "GB-FTS-159296",
          "name": "Xeretec Office Systems Ltd"
        }
      ],
      "relatedLots": [
        "1"
      ]
    }
  ],
  "tender": {
    "id": "ocds-h6vhtk-0590d5",
    "lots": [
      {
        "id": "1",
        "hasOptions": false,
        "description": "Provision of managed print services to sites throughout the Highland Council area, including (but not limited to) Council offices, schools, and other Council facilities.  Supply, installation, and maintenance of multi-functional devices (MFDs)and supply and installation of consumables (excluding paper).\nA managed print contract has been in place with the supplier since (2014) and this modification is proposed for an additional 2 years to the current 6 year contract to allow for a programme of work to be conducted.\nThere is a requirement to move to a fully cloud print solution as part of the council technology roadmap to deliver their ICT Strategy. The combination of this change and network redesign will increase council resilience and ensure that printers will continue to work on council sites."
      }
    ],
    "items": [
      {
        "id": "1",
        "relatedLot": "1",
        "deliveryAddresses": [
          {
            "region": "UKM6"
          }
        ],
        "additionalClassifications": [
          {
            "id": "30121100",
            "scheme": "CPV",
            "description": "Photocopiers"
          },
          {
            "id": "30120000",
            "scheme": "CPV",
            "description": "Photocopying and offset printing equipment"
          },
          {
            "id": "79820000",
            "scheme": "CPV",
            "description": "Services related to printing"
          },
          {
            "id": "30000000",
            "scheme": "CPV",
            "description": "Office and computing machinery, equipment and supplies except furniture and software packages"
          }
        ]
      }
    ],
    "title": "Managed Print Service",
    "status": "complete",
    "coveredBy": [
      "GPA"
    ],
    "legalBasis": {
      "id": "32014L0024",
      "scheme": "CELEX"
    },
    "description": "Provision of managed print services to sites throughout the Highland Council area, including (but not limited to) Council offices, schools, and other Council facilities.  Supply, installation, and maintenance of multi-functional devices (MFDs)and supply and installation of consumables (excluding paper).\nA managed print contract has been in place with the supplier since (2014) and this modification is proposed for an additional 2 years to the current 6 year contract to allow for a programme of work to be conducted.\nThere is a requirement to move to a fully cloud print solution as part of the council technology roadmap to deliver their ICT Strategy. The combination of this change and network redesign will increase council resilience and ensure that printers will continue to work on council sites.",
    "classification": {
      "id": "79800000",
      "scheme": "CPV",
      "description": "Printing and related services"
    },
    "procurementMethod": "limited",
    "mainProcurementCategory": "services",
    "procurementMethodDetails": "Negotiated without publication of a contract notice",
    "procurementMethodRationale": "The existing contract is being modified on the grounds of:\n1. Reg 72(1) (b) (additional works, supplies or services by the original contractor)\n2. Reg 72(1)(e) PC(S)R 2015 (non-substantial variation)\nThe nature and scope of the services are unchanged compared to what is envisaged in the existing contract.\nThe modification does not change the economic balance of the contract in favour of the contractor.\nThe modification does not extend the scope of the contract or framework agreement considerably, the value does not exceed 50% of the initial contract value.",
    "procurementMethodRationaleClassifications": [
      {
        "id": "D_TECHNICAL",
        "scheme": "TED_PT_AWARD_CONTRACT_WITHOUT_CALL",
        "description": "The works, supplies or services can be provided only by a particular economic operator due to absence of competition for technical reasons"
      }
    ]
  },
  "parties": [
    {
      "id": "GB-FTS-125201",
      "name": "The Highland Council",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKM6",
        "locality": "Inverness",
        "postalCode": "IV3 5NX",
        "countryName": "United Kingdom",
        "streetAddress": "Glenurquhart Road"
      },
      "details": {
        "url": "http://www.highland.gov.uk",
        "buyerProfile": "https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00045",
        "classifications": [
          {
            "id": "REGIONAL_AUTHORITY",
            "scheme": "TED_CA_TYPE",
            "description": "Regional or local authority"
          },
          {
            "id": "01",
            "scheme": "COFOG",
            "description": "General public services"
          }
        ]
      },
      "identifier": {
        "legalName": "The Highland Council"
      },
      "contactPoint": {
        "name": "Andrew Collins",
        "email": "cpssprocurement@aberdeencity.gov.uk",
        "telephone": "+44 1467530600"
      }
    },
    {
      "id": "GB-FTS-159296",
      "name": "Xeretec Office Systems Ltd",
      "roles": [
        "supplier"
      ],
      "address": {
        "region": "UKM",
        "locality": "Inverness",
        "postalCode": "IV1 1SX",
        "countryName": "United Kingdom",
        "streetAddress": "1 Cromwell Road"
      },
      "details": {
        "scale": "sme"
      },
      "identifier": {
        "legalName": "Xeretec Office Systems Ltd"
      }
    },
    {
      "id": "GB-FTS-159297",
      "name": "Inverness Sheriff & Justice of the Peace Court",
      "roles": [
        "reviewBody"
      ],
      "address": {
        "locality": "Inverness",
        "postalCode": "IV2 3EG",
        "countryName": "United Kingdom",
        "streetAddress": "Sheriff Court House"
      },
      "identifier": {
        "legalName": "Inverness Sheriff & Justice of the Peace Court"
      }
    }
  ],
  "language": "en",
  "contracts": [
    {
      "id": "052604-2025-1",
      "value": {
        "amount": 3929000,
        "currency": "GBP"
      },
      "status": "active",
      "awardID": "052604-2025-1",
      "dateSigned": "2025-08-25T00:00:00+01:00"
    }
  ],
  "description": "(SC Ref:808228)",
  "initiationType": "tender"
}