Official UK procurement notice
Managed Print Service · Xeretec Office Systems Ltd for The Highland Council (Aug 2025)
Authority: The Highland Council (Local council)
What is being bought
Published requirement descriptionProvision of managed print services to sites throughout the Highland Council area, including (but not limited to) Council offices, schools, and other Council facilities. Supply, installation, and maintenance of multi-functional devices (MFDs)and supply and installation of consumables (excluding paper).
A managed print contract has been in place with the supplier since (2014) and this modification is proposed for an additional 2 years to the current 6 year contract to allow for a programme of work to be conducted.
There is a requirement to move to a fully cloud print solution as part of the council technology roadmap to deliver their ICT Strategy. The combination of this change and network redesign will increase council resilience and ensure that printers will continue to work on council sites.
CPV: Office and computing machinery, equipment and supplies except furniture and software packages · Photocopiers · Photocopying and offset printing equipment · Printing and related services · Services related to printing
The lotProcurement structure
single lot · no lot value publishedProcedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Award procedure without prior publication of a call for competition
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded without competition
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Direct award (no call for competition)
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Unspecified in notice
- First published
- 29 Aug 2025, 16:53 BST
- Last source update
- 12 Mar 2026, 09:37 GMT
- FTS notice number
2025/S 000-052604- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0590d5Find a Tender
- Why no open competition
The works, supplies or services can be provided only by a particular economic operator due to absence of competition for technical reasons
- Published justification
The existing contract is being modified on the grounds of:
Publisher note: (SC Ref:826357)
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Xeretec Office Systems LtdSME | £3,929,000 †same award published again · counted once | — | Awarded |
| Xeretec Office Systems LtdSME | £3,929,000 † | — | Awarded |
Contracts
Contract 022150-2026-1 · Xeretec Office Systems LtdSME
- Signed
- 25 Aug 2025
- Value
- £3,929,000
- Status
- active
Contract 052604-2025-1 · Xeretec Office Systems LtdSME
- Signed
- 25 Aug 2025
- Value
- £3,929,000
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 1bids · 1 electronic · 1 from abroad | 1 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Inverness Sheriff & Justice of the Peace CourtReview body
Bidders & participating suppliers
1 commercial party on the notice- Xeretec Office Systems LtdAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.