Official UK procurement notice
Managed Print Service · Xeretec Scotland Ltd for The Highland Council (Mar 2023)
Authority: The Highland Council (Local council)
What is being bought
Published requirement descriptionProvision of managed print services to sites throughout the Highland Council area, including (but not limited to) Council offices, schools, and other Council facilities.
Supply, installation, and maintenance of multi-functional devices (MFDs)and supply and installation of consumables (excluding paper).
Provision of financial billing data on a CPP (Cost per Page) basis at a suitable level of granularity to enable the Council to effectively re-charge services.
The current managed print contract has been in place with the supplier since (2014) and modification is proposed for a period of 7 years to allow for a programme of work to be conducted to reduce devices across the organisation.
During this time there will be significant emphasis on the reduction of numbers of existing print devices as part of the change in approach, the initial phase of which will take place within the next six months.
Copies in the future from these institu aging devices without a refresh to new models and the number of copies will reduce by more than 30% and that this will be sustained thereafter with no risk to the Council.
CPV: Office and computing machinery, equipment and supplies except furniture and software packages
The lotProcurement structure
single lot · no lot value publishedLot #1Awarded
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Award procedure without prior publication of a call for competition
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Goods
- Notice status
- Awarded without competition
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Direct award (no call for competition)
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Unspecified in notice
- First published
- 2 Mar 2023, 12:51 GMT
- Last source update
- 17 Feb 2025, 10:32 GMT
- FTS notice number
2025/S 000-005305- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-03ad98Find a Tender
- Why no open competition
The works, supplies or services can be provided only by a particular economic operator due to absence of competition for technical reasons
- Published justification
The procurement falls outside the scope of application of the Directive
- Review procedure
Economic operators should approach the contracting authority in the first instance.
Publisher note: (SC Ref:790825)
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Xeretec Scotland Ltd | £2,929,000 †same award published again · counted once | — | Awarded |
| Xeretec Scotland Ltd | £2,929,000 † | — | Awarded |
Contracts
Contract 005305-2025-1 · Xeretec Scotland Ltd
- Signed
- 1 Mar 2023
- Value
- £2,929,000
- Status
- active
Contract 006155-2023-1 · Xeretec Scotland Ltd
- Signed
- 1 Mar 2023
- Value
- £2,929,000
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 1bids · 0 electronic · 1 from abroad | 0 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Inverness Sherriff CourtReview body
Bidders & participating suppliers
1 commercial party on the notice- Xeretec Scotland LtdAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.