Official UK procurement notice
Maintenance, Storage, Erection & Dismantling of Festive Lighting Reference number: SLC/CE/23/009
Authority: South Lanarkshire Council (Local council)
What is being bought
Published requirement descriptionThe Council has an ongoing requirement for the provision of Festive Lighting, encompassing the maintenance, storage, erection and dismantling of Council owned Festive Lighting and associated kit for use throughout the towns and villages within the boundary of South Lanarkshire.
A suitable and accessible route to market has been identified: by using a single supplier contract in accordance with the Open procedure by advertising in the Find a Tender website.
The contract period for this contract is for a period of 4 Years from 7 January 2024 – 6 January 2028 with the option to extend up to a further 12 months.
CPV: Installation of road lighting equipment · Street-lighting maintenance services
The lotProcurement structure
single lot · value publishedLot #1The contract will be awarded via Open Procedure on the basis of the most economically…AwardedRenewalPublished value£1,077,700
The contract will be awarded via Open Procedure on the basis of the most economically advantageous tender received.
The commercial weighting for this tender will be set at 70% and the technical weighting will be set at 30%.
The contract will be procured via Open route and will be in accordance with the NEC3 Term Service Short Contract.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Technical: 30%
- price: 70%
Published award criteria (2)
- Technical: 30
- Price: 70
- Suitability
SPD Question 2.C.1 Reliance on the capacities of other entities
Bidders are required to complete a full SPD for each of the entities whose capacity they rely upon
SPD Question 2.D.1 Subcontractors on whose capacity the bidder does not rely
Bidders are required to complete a shortened version of the SPD for each Subcontractor on whose capacity the bidder does not rely on
Exclusion Criteria
Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
SPD Questions 3A – 3C have been identified as mandatory exclusion grounds and SPD Questions 3D have been identified as discretionary exclusion grounds. All the exclusion grounds will be assessed on a PASS/FAIL basis. For the mandatory exclusion grounds a bid will be excluded where the bidder fails to provide either a positive response or to provide details to the satisfaction of the Council of the self cleansing measures undertaken. For the discretionary exclusion grounds a bid may be excluded where the bidder fails to provide either a positive response or if the Council is not satisfied as to the self cleansing measures undertaken.
SPD Question 4A.1 Trade Registers
It is a requirement of this tender that if the bidder is UK based they must hold a valid registration with Companies House. Where the bidder is UK based but not registered at Companies House they must be able to verify to the Councils satisfaction that they…
- Condition of participationno text publishedMinimum: SPD Question 4B.4 Economic and Financial Standing The Council will use the following ratios to evaluate a bidders financial status: Profitability – this is taken as profit after tax but before dividends and minority interests. If a company makes a profit then it is a pass for thi…
- Price carries 70 of 100 points: a 10% discount moves about 7 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 20 Jul 2023, 12:26 BST
- Last source update
- 23 Jan 2024, 10:10 GMT
- Award evaluation window
- 10 Nov 2023 – …
- Authority reference
SLC/CE/23/009- FTS notice number
2024/S 000-002185- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-03e3caFind a Tender
- Review procedure
Please note, the alternative review body to the local Sheriff Court detailed in VI.4.1 is:
Court of Session
Parliament House
Parliament Square
Edinburgh
EH1 1RQ
+44 1312252595
Publisher note: SPD Questions 3A.1 to 3A.8 Serious and Organised Crime – Information Sharing Protocol It is a requirement of this tender that the bidder recommended for award completes and submits, when requested to by the Council, the Serious and Organised Crime – Information Sharing Protocol form for evaluation prior to any award being made. Declarations and Certificates In an open tendering procedure prior to any award being made the successful bidder will provide the undernoted certificates, declarations and/or completed questionnaires to evidence their compliance with the relevant questions within the Qualification Envelope. All certificates, declarations and questionnaires can be found within the Attachment area of PCS-T. SPD Question 2D.1 Prompt Payment Certificate Declaration Section *NEC Form of Tender SPD Question 3D.11 Non-Collusion Certificate SPD Question 4C.6 Goods Vehicle Operator’s Licence Declaration SPD Question 4B.5.1 Insurance Certificates SPD Questions 3A.1 to 3A.8 Serious and Organised Crime Declaration SPD Question 3A.6 Modern Slavery Act 2015 Declaration Declaration Section Health and Safety Questionnaire *The ‘Form of Offer to Tender’ must be completed and uploaded within the relevant question in the Commercial Envelope. In the case of an open tender, the other Declarations listed above will not be required to be uploaded and submitted with the bid, but will instead be requested by the Council following the conclusion of the evaluation of the Qualification, Technical and Commercial Envelopes and prior to the award of the tender. Failure to provide this information or in the event that the information provided does not support or evidence the statements made within the SPD will invalidate the bid. In this scenario the Council will seek to obtain the relevant information and evidence from the second highest scoring bidder and so on until a fully compliant bidder is identified. Under this contract bidders will be required to actively participate in the achievement of Community Benefits. A summary of the expected Community Benefits has been provided within the attachment area/technical envelope and bidders will be asked to provide details of the Community Benefits they can offer as part of their bid. The Council has calculated that the minimum total of 100 community benefit points which must be delivered under this contract. Further details are provided in the tender documents. (SC Ref:755923)
How it was run
Official notice- Submission deadline
- 10 Nov 2023, 12:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Participation fee
- document
- Bid validity
- 180 days from the deadline
- Bids opened
- 10 Nov 2023, 12:00 GMT
Timeline
31 Oct 2023 → 23 Jan 2024 · 4 dates- Next notice expected31 Oct 2023
- Submission deadline10 Nov 2023, 12:00 GMT
- Bids opened10 Nov 2023, 12:00 GMT
- Notice published23 Jan 2024, 10:10 GMT
Notice history
5 events · 3 releases on Find a Tender · since 11 Oct 2023- Published value published: £1,077,70011 Oct 2023, 15:49 BST
- Status changed to active11 Oct 2023, 15:49 BST
- Procurement method changed11 Oct 2023, 15:49 BST
- Deadline published: 10 Nov 2023, 12:00 GMT11 Oct 2023, 15:49 BST
- Status changed to complete23 Jan 2024, 10:10 GMT
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lightways Contractors LimitedSME | £1,281,323 † | — | Awarded |
Contracts
Contract 002185-2024-SLC/CE/23/009-1 · Lightways Contractors LimitedSME
- Signed
- 17 Jan 2024
- Value
- £1,281,323
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 1bids · 1 electronic · 1 from abroad | 0 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Hamilton Sheriff CourtReview body
Bidders & participating suppliers
1 commercial party on the notice- Lightways (Contractors) LimitedAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.