Find a TenderAwarded

Published 27 Jun 2024, 11:28 BST

Official UK procurement notice

Maintenance, repair and inspection of grounds maintenance plant and equipment.

Official notice

Authority: Belfast City Council (Local council)

ServicesOpen procedureSME suitable

Sectors: Repair & Maintenance (50) Delivery: Northern Ireland (UKN06)

Published estimate£1,000,000exc. VAT20% below published estimate

Submissions closed 2 Aug 2024awarded 3 Dec 2024

Awarded to Keys Brothers

What is being bought

Published requirement description

This ITT was issued by the Council in connection with a competitive procurement being conducted in accordance with the Regulations.

The Council invited Tenders from suitably qualified and experienced economic operators ‘Bidders’ for the provision of a comprehensive maintenance, repair and inspection service of a wide range of grounds maintenance equipment.

This ITT set out the information which was required by the Council to assess the suitability of Bidders' experience, organisational and financial standing to meet the ITT requirement. In addition to this, quality, social value, and pricing proposals were also assessed before contract award .

CPV: Repair and maintenance services of machinery

The lotProcurement structure

single lot · value published

Lot #1This Contract is for the provision of a comprehensive maintenance, repair and…AwardedRenewalPublished value£1,000,000

This Contract is for the provision of a comprehensive maintenance, repair and inspection service of a range of grounds maintenance equipment for the Council.

The Service shall ensure that all applicable equipment is maintained, repaired and inspected as required to ensure they are of a safe and satisfactory standard for the purpose for which they are intended.

The Service shall include, but not limited to, the following aspects:

inspection, safety checks, servicing, workshop repair, on-site repair, standby arrangements , preparation of service schedules, maintenance of work records, provision of safe custody, care and insurance of equipment whilst waiting for, during and after repair, service or maintenance work, or awaiting collection from same. Additional information: Values included in this notice include for potential options and future price rises in line with market conditions.

Delivery: Northern Ireland · Belfast City Council area

Extensions: The Contract shall be effective from the date of award of Contract for an initial period of 3years. The Council reserves the right to extend/renew the Contract up to a further 2 years. Any extension may be subject to further approval by Council Committee, availability of funding and satisfactory performance of the Contractor. The Council reserves the right to add the following additional requirements to the Service under this Contract during the Contract Period: - Other equipment/vehicle/plant maintenance, repair or servicing services provided the Contractor has the capacity and capability to do so. Additional equipment or types of equipment not currently listed in Annexe 1. Introduce required changes associated with the Service to the Specification to accommodate changes to the Council’s operational model and working practices e.g. functional re-structuring, new customer hub, etc; Large scale projects or changes may be subject to price negotiation based on economies of scale. The Council reserves the right to explore/ use other procurement options in all circumstances where VFM is not demonstrated. The Council reserves the right to add or remove equipment from the Contract in line with the Council’s requirements. Where the Council identifies an additional equipment to be added, the Contractor will be expected to price based on similar equipment/ service tasks priced in the Pricing Schedule. Any contract variation may be subject to further Council internal approvals and be in accordance with the provisions of the Public Contracts Regulations. · The Contract shall be effective from the date of award of Contract for an initial period of 3years. The Council reserves the right to extend/renew the Contract up to a further 2 years. Any extension may be subject to further approval by Council Committee, availability of funding and satisfactory performance of the Contractor.Variant bids: not allowed

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Quality: 35%Price: 50%Social value: 15%

Published sub-criteria (4)

Service Delivery – Work Planning and Resourcing: 20%
Contract and Performance Management: 15%
price: 50%
Social Value: 15%

Published award criteria (4)

Service Delivery – Work Planning and Resourcing: 20
Contract and Performance Management: 15
Social Value: 15
Price: 50

Conditions of participation1

Suitability
As stated in the procurement documents.

What this means for your bid

Price carries 50 of 100 points: a 10% discount moves about 5 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record

Procedure method: Open procedure
Legal basis: CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category: Services
Notice status: Awarded
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Yes (GPA)
Recurring procurement: Yes
First published: 27 Jun 2024, 11:28 BST
Last source update: 3 Dec 2024, 11:00 GMT
Award evaluation window: 2 Aug 2024 – …
Authority reference: T2481
FTS notice number: 2024/S 000-038866
Classification (CPV): Repair and maintenance services of machinery
Delivery area: Northern Ireland (UKN06)
Official registry OCID: ocds-h6vhtk-0472f4 Find a Tender

Contract terms

Electronic trading: e-invoicing allowed · electronic ordering · electronic payment
Performance terms: As stated in the procurement documents.

How it was run

Official notice

Run through: Jaggaer · Who buys & how to bid on JAGGAER

Supplier login requiredLanguage: EN

Access & registration note: Free; latest Chrome/Edge/Firefox only — corporate browsers fail

Submission deadline: 2 Aug 2024, 12:00 BST
Submission channel: {"electronicSubmission","written"}
Accepted languages: en
Bid validity: 180 days from the deadline
Bids opened: 2 Aug 2024, 12:30 BST

Detailed submission instructions & authority contactsFrom official release

www.e-sourcingni.bravosolution.co.uk ↗

Timeline

2 Aug 2024 → 3 Dec 2024 · 3 dates

Submission deadline
2 Aug 2024, 12:00 BST
Bids opened
2 Aug 2024, 12:30 BST
Notice published
3 Dec 2024, 11:00 GMT

Notice history

1 event · 2 releases on Find a Tender

Status changed to complete
3 Dec 2024, 11:00 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value £800,0001 contract exc. VAT

Bids received 33 from SMEs

Contracts signed 1latest 3 Dec 2024

Awarded to	Value	Date	Status
Keys BrothersSME	£800,000 †	—	Awarded

Contracts

Maintenance, repair and inspection of grounds maintenance plant and equipment · Keys BrothersSME
Signed
3 Dec 2024
Value
£800,000
Status
active

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
3bids	3	—	—

Contracting authority & participating public bodies

Belfast City Council

Contracting authorityLocal CouncilMinistry or any other national or federal authority, including their regional or local subdivisionsGeneral public services 9 Adelaide Street, Belfast, Northern Ireland, BT2 8DJContact email Published organisation website ↗

Dispute resolution & review bodies

Royal Courts of JusticeMediation bodyReview body Belfast

Bidders & participating suppliers

1 commercial party on the notice

Keys BrothersAwarded supplier Hillsborough, Northern Ireland

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

Economic and financial selection criteriatenderEconomic and financial selection criteria
Technical selection criteriatenderTechnical selection criteria