Official UK procurement notice
Maintenance of Honeywell Gent Fire Alarm Installations in South Lanarkshire Council Properties
Authority: South Lanarkshire Council (Local council)
What is being bought
Published requirement descriptionThe Council requires a Honeywell Gent Approved Partner who can provide the following service requirements across approximately 100 properties;
-24/7 coverage 365 days per year (including emergency call out response)
-Two service visits per year to each property
- All Callouts and associated Labour including any parts required to make good faulty equipment
-Ongoing maintenance requirements to fully uphold the installations listed including fitting any new Gent parts
-Ongoing Alarm Monitoring
-System Takeover (inclusive of any alarm programme changes)
-Upgrade Installations.
- Recurrence: Renewal of the Contract will commence prior to the conclusion of this Contract. If the Council do not take up the extension option, renewal will commence 2028. If the extension option is exercised, renewal will commence 2030.
CPV: Alarm-monitoring services
The lotProcurement structure
single lot · value publishedLot #1This contract will be awarded via the Open Tender procedure based on the most…RenewalPublished value£1,750,000
This contract will be awarded via the Open Tender procedure based on the most economically advantageous tender (MEAT) criteria under regulation 28 of the Public Contracts (Scotland) Regulations 2015 which enables the Council to take account of criteria that reflect qualitative technical aspects of the tender submission as well as price when reaching an awarding decision.
The Council has adopted a sequential opening process for any tender exercise conducted per the following stages:
As part of Stage 1 the bidders will be required to complete a Single Procurement Document (SPD) as part of the Qualification envelope self-declaring that they meet the criteria requirements.
As part of Stage 2 the bidders will then be required to complete a Technical response based on Technical Specific questions related to the contract including Fair Work First and Community Benefits.
As part of Stage 3 the bidders will then be required to complete a Commercial response based on services required.
As part of the tender evaluation process the Council will then request evidence from the recommended bidders prior to being appointed.
The form of contract will be The form of contract will be the Measured Term Contract (MTC/Scot) 2011 Edition).
The is anticipated that the contract term will be for 3 years with an optional extension of up to 36 months.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Technical: 40%
- price: 60%
Published award criteria (2)
- Technical: 40
- Price: 60
- Suitability
SPD Question 2.C.1 Reliance on the capacities of other entities
Bidders are required to complete a full SPD for each of the entities whose capacity they rely upon.
SPD Question 2.D.1 Subcontractors on whose capacity the bidder does not rely
Bidders are required to complete a shortened version of the SPD for each Subcontractor on whose capacity the bidder does not rely on Exclusion Criteria.
Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
SPD Questions 3A – 3C have been identified as mandatory exclusion grounds and SPD Questions 3D have been identified as discretionary exclusion grounds. All the exclusion grounds will be assessed on a PASS/FAIL basis. For the mandatory exclusion grounds a bid will be excluded where the bidder fails to provide either a positive response or to provide details to the satisfaction of the Council of the self cleansing measures undertaken. For the discretionary exclusion grounds a bid may be excluded where the bidder fails to provide either a positive response or if the Council is not satisfied as to the self cleansing measures undertaken.
SPD Question 4A.1 Trade Registers
It is a requirement of this tender that if the bidder is UK based they must hold a valid registration with Companies House. Where the bidder is UK based but not registered at Companies House they must be able to verify to the Councils satisfaction that th…
- Condition of participationno text publishedMinimum: SPD Question 4B.4 Economic and Financial Standing The Council will use the following ratios to evaluate a bidders financial status: - Profitability – this is taken as profit after tax but before dividends and minority interests. If a company makes a profit then it is a pass for t…
- Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Closed
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
Yes · Renewal of the Contract will commence prior to the conclusion of this Contract.
If the Council do not take up the extension option, renewal will commence 2028. If the extension option is exercised, renewal will commence 2030.
- First published
- 16 Jan 2025, 16:55 GMT
- Last source update
- 18 Dec 2025, 13:17 GMT
- Award evaluation window
- 23 Jan 2026 – …
- Authority reference
SLC/HT/24/083- FTS notice number
2025/S 000-084377- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-04d3e2Find a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Review procedure
Publisher note: It is a requirement of this tender that the bidder recommended for award completes and submits, when requested to by the Council, the Serious and Organised Crime – Information Sharing Protocol form for evaluation prior to any award being made. Declarations and Certificates In an open tendering procedure prior to any award being made the successful bidder will provide the undernoted certificates, declarations and/or completed questionnaires to evidence their compliance with the relevant questions within the Qualification Envelope. All certificates, declarations and questionnaires can be found within the Attachment area of PCS-T. SPD Question 2D.1 - Prompt Payment Certificate SPD Question 3A.6 - Modern Slavery Act 2015 Declaration SPD Questions 3A.1 to 3A.8 - Serious and Organised Crime Declaration SPD Questions 3A1 to 3A.8 - Serious and Organised Crime – Information Sharing Protocol with Police Scotland Form SPD Question 3C.1 - Blacklisting in the Construction Industry Declaration SPD Question 3D.11 - Non-Collusion Certificate SPD Question 4B.5.1 -Insurance Certificates - Employer’s Liability - 10000000 GBP - Public Liability - 50000000 GBP The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 29589. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343 A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363 Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/ A summary of the expected community benefits has been provided as follows: A summary of the expected community benefits are as detailed within the tender documents and must meet a minimum of 100 Community Benefits Points. (SC Ref:817552)
How it was run
Official notice- Submission deadline
- 23 Jan 2026, 12:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 180 days from the deadline
- Bids opened
- 23 Jan 2026, 12:00 GMT
Timeline
7 Mar 2025 → 23 Jan 2026 · 4 dates- Next notice expected7 Mar 2025
- Notice published315 days ago18 Dec 2025, 13:17 GMT
- Submission deadline279 days ago23 Jan 2026, 12:00 GMT
- Bids opened279 days ago23 Jan 2026, 12:00 GMT
Notice history
4 events · 2 releases on Find a Tender · since 18 Dec 2025- Published value published: £1,750,00018 Dec 2025, 13:17 GMT
- Status changed to active18 Dec 2025, 13:17 GMT
- Procurement method changed18 Dec 2025, 13:17 GMT
- Deadline published: 23 Jan 2026, 12:00 GMT18 Dec 2025, 13:17 GMT
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Hamilton Sheriff CourtReview body
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.