Maintenance of Grass and Synthetic Sports Surfaces

{
  "id": "059266-2026",
  "tag": [
    "tender"
  ],
  "date": "2026-06-24T10:30:19+01:00",
  "ocid": "ocds-h6vhtk-06bbcc",
  "buyer": {
    "id": "GB-FTS-98",
    "name": "East Dunbartonshire Council"
  },
  "links": [
    {
      "rel": "canonical",
      "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000834780"
    }
  ],
  "tender": {
    "id": "EDC20264498",
    "lots": [
      {
        "id": "1",
        "title": "Maintenance of Grass and Synthetic Sports Surfaces - Grass Pitches",
        "value": {
          "amount": 450000,
          "currency": "GBP"
        },
        "status": "active",
        "hasOptions": false,
        "hasRenewal": false,
        "description": "The service in Lot 1 includes:\n- Inspection and overseeding.\n- Sand Top Dressing.\n- Verti-draining.\n- Weed and feed application.\n- Renovation and repair works, on request (Task Order).\n- Grass cutting service (including collection) to pitches, on request (Task Order).\nAll to grass sports pitch surfaces. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.",
        "awardCriteria": {
          "criteria": [
            {
              "name": "Management of the Contract",
              "type": "quality",
              "description": "6"
            },
            {
              "name": "Providing the Services",
              "type": "quality",
              "description": "7.5"
            },
            {
              "name": "Quality Management",
              "type": "quality",
              "description": "7.5"
            },
            {
              "name": "Health, Safety & Environment",
              "type": "quality",
              "description": "6"
            },
            {
              "name": "Fair Work First",
              "type": "quality",
              "description": "1.5"
            },
            {
              "name": "Community Benefits",
              "type": "quality",
              "description": "1.5"
            },
            {
              "type": "price",
              "description": "70"
            }
          ]
        },
        "contractPeriod": {
          "durationInDays": 1200
        },
        "submissionTerms": {
          "variantPolicy": "notAllowed"
        }
      },
      {
        "id": "2",
        "title": "Synthetic Pitch Surfaces",
        "value": {
          "amount": 230000,
          "currency": "GBP"
        },
        "status": "active",
        "hasOptions": false,
        "hasRenewal": false,
        "description": "The service in Lot 2 includes:\n- Monthly brushing to 3G/4G pitch surface and litter picking.\n- Bi-annual treatment of 3G/4G pitch area with mild detergent.\n- Inspection of 3G/4G pitches (at same time as brushing).\n- Replenish rubber crumb surfacing, on request (Task Order).\n- Sweeping leaves/detritus from the polymeric pitch surface.\n- Power washing of the polymeric and MUGA pitch surface.\n- Inspection of polymeric pitches (at the same time as brushing).\n- Additional visit to power wash polymeric pitch surfaces, on request (Task Order).\n- Ad hoc repairs to synthetic pitches, on request (Task Order).\nAll to synthetic sports pitch surfaces. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.",
        "awardCriteria": {
          "criteria": [
            {
              "name": "Management of the Contract",
              "type": "quality",
              "description": "6"
            },
            {
              "name": "Providing the Services",
              "type": "quality",
              "description": "7.5"
            },
            {
              "name": "Quality Management",
              "type": "quality",
              "description": "7.5"
            },
            {
              "name": "Health, Safety & Environment",
              "type": "quality",
              "description": "6"
            },
            {
              "name": "Fair Work First",
              "type": "quality",
              "description": "1.5"
            },
            {
              "name": "Community Benefits",
              "type": "quality",
              "description": "1.5"
            },
            {
              "type": "price",
              "description": "70"
            }
          ]
        },
        "contractPeriod": {
          "durationInDays": 1200
        },
        "submissionTerms": {
          "variantPolicy": "notAllowed"
        }
      }
    ],
    "items": [
      {
        "id": "1",
        "relatedLot": "1",
        "deliveryLocation": {
          "description": "Local government area of East Dunbartonshire."
        },
        "deliveryAddresses": [
          {
            "region": "UKM81"
          }
        ],
        "additionalClassifications": [
          {
            "id": "77314000",
            "scheme": "CPV",
            "description": "Grounds maintenance services"
          },
          {
            "id": "77314100",
            "scheme": "CPV",
            "description": "Grassing services"
          }
        ]
      },
      {
        "id": "2",
        "relatedLot": "2",
        "deliveryLocation": {
          "description": "Local government area of East Dunbartonshire."
        },
        "deliveryAddresses": [
          {
            "region": "UKM81"
          }
        ],
        "additionalClassifications": [
          {
            "id": "45212290",
            "scheme": "CPV",
            "description": "Repair and maintenance work in connection with sports facilities"
          }
        ]
      }
    ],
    "title": "Maintenance of Grass and Synthetic Sports Surfaces",
    "value": {
      "amount": 650000,
      "currency": "GBP"
    },
    "status": "active",
    "coveredBy": [
      "GPA"
    ],
    "bidOpening": {
      "date": "2026-07-24T12:00:00+01:00"
    },
    "legalBasis": {
      "id": "32014L0024",
      "scheme": "CELEX"
    },
    "lotDetails": {
      "maximumLotsBidPerSupplier": null
    },
    "recurrence": {
      "description": "August 2029"
    },
    "awardPeriod": {
      "startDate": "2026-07-24T12:00:00+01:00"
    },
    "description": "East Dunbartonshire Council requires a suitably qualified and experienced contractor (the Contractor) to undertake the maintenance of grass and synthetic sports pitch surfaces within its open spaces and schools.",
    "tenderPeriod": {
      "endDate": "2026-07-24T12:00:00+01:00"
    },
    "communication": {
      "atypicalToolUrl": "http://www.publiccontractsscotland.gov.uk"
    },
    "contractTerms": {
      "performanceTerms": "As per the Key Performance Indicators contained in the contract documentation.",
      "hasElectronicPayment": true,
      "hasElectronicOrdering": true,
      "electronicInvoicingPolicy": "allowed"
    },
    "hasRecurrence": true,
    "classification": {
      "id": "77320000",
      "scheme": "CPV",
      "description": "Sports fields maintenance services"
    },
    "submissionTerms": {
      "languages": [
        "en"
      ],
      "bidValidityPeriod": {
        "durationInDays": 120
      }
    },
    "submissionMethod": [
      "electronicSubmission"
    ],
    "otherRequirements": {
      "requiresStaffNamesAndQualifications": true
    },
    "procurementMethod": "open",
    "selectionCriteria": {
      "criteria": [
        {
          "type": "economic",
          "minimum": "East Dunbartonshire Council will assess responses to the SPD (Scotland) questions for Economic and Financial Standing on a PASS/FAIL basis as follows:\nFAIL = Response fails to meet the selection criteria of East Dunbartonshire Council.\nPASS = Response meets the selection criteria of East Dunbartonshire Council.\nFailure of a bidder to achieve a PASS against any of the assessed questions will automatically result in its exclusion from the procurement exercise.",
          "appliesTo": [
            "supplier"
          ],
          "description": "The relevant selection criteria for Economic and Financial Standing is included in the online SPD (Scotland) module linked to this Contract Notice and outlined below:\nSPD 4B.1.1 Bidders will be required to have a minimum “general” yearly turnover as follows:\n- If bidding for Lot 1 only, a minimum “general” yearly turnover of 900,000 GBP for the last three years.\n- If bidding for Lot 2 only, a minimum “general” yearly turnover of 460,000 GBP for the last three years.\n- If bidding for both Lot 1 and Lot 2, a minimum “general” yearly turnover of 1,360,000 GBP for the last three years.\nSPD 4B.3 Where turnover information is not available for the time period requested, the bidder will be required to state the date which they were set up or started trading.\nSPD 4B.5. It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commence of any subsequently awarded contract, the types and levels of insurance indicated below:\nEmployer’s (Compulsory) Liability Insurance = 5,000,000 GBP in respect of each claim.\nPublic Liability Insurance = 5,000,000 GBP in respect of each claim."
        },
        {
          "type": "technical",
          "minimum": "East Dunbartonshire Council will assess responses to SPD (Scotland) question 4C.1.2 as follows:\nFAIL = Nil or inadequate response which fails to demonstrate previous experience/capacity/capability relevant to this criterion or the response is partially relevant but generally poor with the response showing some elements of relevance to the criterion but contains insufficient/limited detail or explanation to demonstrate previous relevant experience/capacity/capability.\nPASS = Response is relevant and good. The response is sufficiently detailed to demonstrate a good amount of experience, knowledge or skills/capacity/capability relevant to providing similar services to similar clients.\nEast Dunbartonshire Council will not assess responses to SPD question 4C.10 as part of the selection criteria but it reserves the right to clarify the percentage stated by a bidder.\nFailure of a bidder to achieve a PASS against any of the assessed questions will automatically result in its exclusion from the procurement exercise.",
          "appliesTo": [
            "supplier"
          ],
          "description": "Bidders will be required to provide 2 examples of services carried out in the past three years that demonstrate that they have the relevant experience to deliver the services as described in the documents attached to this advert.\nPlease provide examples of your participation in similar contracts including specifying your specific roles and responsibilities in those projects.  Each example must include, as a minimum, the name of client, the dates during which the services were undertaken, the value of the contract and include a response to the following bullet points:\nForm of contract(e.g. NEC3/4, SBCC, etc.) and key Contract Particulars.\n- Short description of the works, roles and responsibilities.\n- Notable achievements.\n- Lessons learned.\n- Mitigation of risk.\nYour response is limited to 2 number A4 pages (including any images) per case study, using font Arial 11. Please also note that pages are defined as single sides of A4 paper"
        }
      ]
    },
    "mainProcurementCategory": "services",
    "submissionMethodDetails": "http://www.publiccontractsscotland.gov.uk",
    "procurementMethodDetails": "Open procedure"
  },
  "parties": [
    {
      "id": "GB-FTS-98",
      "name": "East Dunbartonshire Council",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKM81",
        "locality": "Kirkintilloch",
        "postalCode": "G66 1TJ",
        "countryName": "United Kingdom",
        "streetAddress": "Civic & Corporate Headquarters, Southbank Marina,12 Strathkelvin Place"
      },
      "details": {
        "url": "http://www.eastdunbarton.gov.uk",
        "buyerProfile": "https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00225",
        "classifications": [
          {
            "id": "REGIONAL_AUTHORITY",
            "scheme": "TED_CA_TYPE",
            "description": "Regional or local authority"
          },
          {
            "id": "01",
            "scheme": "COFOG",
            "description": "General public services"
          }
        ]
      },
      "identifier": {
        "legalName": "East Dunbartonshire Council"
      },
      "contactPoint": {
        "url": "http://www.publiccontractsscotland.gov.uk",
        "name": "Fraser Murray",
        "email": "fraser.murray@eastdunbarton.gov.uk",
        "telephone": "+44 1415745750"
      }
    },
    {
      "id": "GB-FTS-5487",
      "name": "Sheriff Clerks Office",
      "roles": [
        "reviewBody"
      ],
      "address": {
        "locality": "Glasgow",
        "postalCode": "G5 9DA",
        "countryName": "United Kingdom",
        "streetAddress": "PO Box 23, 1 Charlton Place"
      },
      "identifier": {
        "legalName": "Sheriff Clerks Office"
      }
    }
  ],
  "language": "en",
  "description": "NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=834780.\nThe buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.\nSuppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.\nCommunity benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/\nA summary of the expected community benefits has been provided as follows:\nEast Dunbartonshire Council (EDC) is committed to maximising Community Benefits from its procurement activities. Under this procurement, the appointed Contractor, and its supply chain, will be required to support EDC’s economic and social regeneration objectives. Community Benefits requirements are set out in the Community Benefits Approach in the Invitation to Tender in the procurement documents.\nCommunity Benefits will be enforceable as part of the contract and monitored as part of the Contract and Supplier Management process.\nDownload the copy of the online SPD document here (to be completed online through postbox submission):\nhttps://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=834780\n(SC Ref:834780)\nDownload the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=834780",
  "initiationType": "tender"
}