Official UK procurement notice
Maintenance and Repair of Plant and Vehicle Lifting Equipment Framework
Authority: Glasgow City Council (Local council)
What is being bought4 lots · detail below
Published requirement descriptionThe council requires Bidders to submit bids for the provision of Maintenance and Repair of Plant and Vehicle Lifting Equipment services to deliver maintenance and repairs to the council’s fleet of vehicles.
- Recurrence: This framework is for 24 months with a potential of up to 2 x 12 month extensions. Therefore it is estimated that the notice for this re-tender will be issued on 2024/2025.
CPV: Repair and maintenance services
How this framework works
From the published notice- Places
- up to 12 suppliers · 3 bids on the busiest of 4 lots (0.3 per place) · 3 appointed
Lots and requirements (4)Procurement structure
4 lots · all with a published value · same evaluation weights on every lotLot #1Maintenance of Cranes – (Hydraulic, electric motor-cable and grid lifter hydraulic)AwardedRenewalPublished value£141,660
The Supplier shall be responsible for the undernoted-
1.Annual Lifting Operations and Lifting Equipment Regulations (LOLER) examinations and associated repairs for cranes– (Hydraulic, electric motor-cable and grid lifter hydraulic)
2.Ensure that all lifting equipment is:
-fit for purpose and appropriate for the task
-suitably marked to indicate safe working load sizes which the equipment can handle
-Operating to manufacturers specification
-installed correctly and positioned to minimise any risks.
-Retain records of all examinations and any defects found which must also be reported to council.
Lot #2Maintenance of Forklifts, Vehicle Hook-lifts and Plant LoadersAwardedRenewalPublished value£58,400
The Supplier shall be responsible for the undernoted-
- Annual Lifting Operations and Lifting Equipment Regulations (LOLER) examinations and associated repairs.
-Ensure that all lifting equipment is:
-fit for purpose and appropriate for the task
-suitably marked to indicate safe working load sizes which the equipment can handle
-Operating to manufacturers specification
-installed correctly and positioned to minimise any risks.
-Retain records of all examinations and any defects found which must also be reported to council.
Lot #3Maintenance of Wheel Chair Access Passenger Lifts and Vehicle Tail LiftsAwardedRenewalPublished value£445,200
Annual Lifting Operations and Lifting Equipment Regulations (LOLER) examinations and associated repairs.
-Ensure that all lifting equipment is-
-fit for purpose and appropriate for the task
-suitably marked to indicate safe working load sizes which the equipment can handle
-Operating to manufacturers specification
-installed correctly and positioned to minimise any risks.
-Retain records of all examinations and any defects found which must also be reported to council.
Lot #4Maintenance of Powered Access Platforms (Cherry Pickers)AwardedRenewalPublished value£199,200
Six monthly and 12 monthly Lifting Operations and Lifting Equipment Regulations (LOLER) examinations and associated repairs.
Ensure that all lifting equipment is-
-fit for purpose and appropriate for the task
-suitably marked to indicate safe working load sizes which the equipment can handle
-Operating to manufacturers specification
-installed correctly and positioned to minimise any risks.
-Retain records of all examinations and any defects found which must also be reported to council.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (4)
- Fair Work First: 5%
- Service Delivery: 29%
- price: 60%
- Sustainability: 6%
Published award criteria (4)
- Fair Work First: 5
- Service Delivery: 29
- Sustainability: 6
- Price: 60
- Economic & financial standing
In order to pass the Financial Check section of the contract, it is mandatory for companies to attain the undernoted:
Bidders must comply with the undernoted financial requirements in order to participate in the tendering process:
There is a minimum financial requirement that affects trading performance and balance sheet strength.
Financial requirements for trading performance and balance sheet strength should be calculated on latest filed accounts with Companies House.
Trading Performance
An overall positive outcome on EBITDA earnings over a 3 year period
Exceptional items can be excluded from the calculation.
The above would be expressed in the ratio EBITDA Turnover
Balance Sheet strength
Net worth of the organisation must be positive at the time of evaluation and organisation must not be subject to an insolvency process.
Intangibles can be included for purposes of the Total Assets figure.
The above would be expressed in the ratio Total Assets Total Liabilities
If an applicant is only required to file abbreviated accounts with Companies House, then in the event of the company being successful in the procurement process, full set of accounts will be required in order to verify the above ratios have been complied with.
An applicant should have no outstanding issues, with regard to statutory filing requirements with Companies House.
Applicants who have been trading for less than the 3 years noted above must provide evidence that they are complying with the above minimum financ…
Minimum: Glasgow City Council’s Insurance Requirements are: Bidder shall take out and maintain, throughout the period of the contract, Employer’s Liability insurance to the value of at least TEN MILLION POUNDS STERLING (10,000,000) in respect of any one claim and unlimited in the period. … - Technical & professional ability
Please refer to Document One - Invitation to Tender within the Buyer's Attachment area of the portal within PCST for further details.
Bidders must fully complete the attached template for question 4C1.2 within the Qualification envelope within PCST portal. A response is required for each lot you are bidding for.
Bidders must provide response for questions 4C.9 (Equipment) within the Qualification envelope within PCST portal. A response is required for each lot you are bidding for.
4C1.2 - Example 1 = 60 percent
4C.9 - Response = 40 percent
Total Section = 100 percent
Bidder must score a minimum threshold of 60 percent across both questions and or any bidder who fails to achieve the minimum points score for any question will be disqualified.
- Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.
- “Maintenance and Repair of Plant and Vehicle Lifting Equipment Framework” is a framework: the contest is a place on its panel, up to 12 suppliers, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
Yes · This framework is for 24 months with a potential of up to 2 x 12 month extensions. Therefore it is estimated that the notice for this re-tender will be issued on 2024/2025.
- First published
- 20 Feb 2023, 13:39 GMT
- Last source update
- 1 Nov 2023, 16:22 GMT
- Award evaluation window
- 22 Mar 2023 – …
- Authority reference
GCC005440CPU- FTS notice number
2023/S 000-032365- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-03a6cdFind a Tender
- Performance terms
As referenced in Document One - Invitation to Tender and Document Two - Framework Agreement.
- Review procedure
Glasgow City Council must, by notice in writing as soon as possible after the decision has been made, inform all tenderers and candidates
concerned of its decision to award the contract. The Council must allow a period of at least the relevant standstill period (where the notice
is sent by facsimile or electronic means the period is 10 days ending at midnight at the end of the 10th day after that on which the last
notice is sent, when sent by other means the period is 15 days) to elapse between the date of despatch of the notice referred to in Regulation
86 of The Public Contract (Scotland) Regulations 2015 (“the Regulations”). The Council is obliged to comply with the Regulations and any
eligible economic operator can bring an action in the Sheriff Court or the Court of Session where as a consequence of a breach by the
Council, suffers or risks suffering loss or damage. The bringing of court proceedings during the standstill period means that the Council
must not enter into the contract unless the proceedings are determined, discontinued or disposed of;
or the court, by interim order, brings to an end the prohibition. The bringing of court proceedings after the standstill period has elapsed and
the remedies that are available to the courts are detailed in the Regulations. Economic Operators can write to the Council seeking further
clarification on the notice, to which the Council must respond within 15 days. Economic Operators should be mindful to seek their own
independent legal advice when they consider appropriate to do so.
VI.5)
Publisher note: Economic operators may be excluded from this competition if they are in any situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015. For SPD Questions 4D.1, 4D1.1, 4D1.2, 4D2, 4D2.1 and 4D2.2; Bidders should hold the relevant certificates for Quality Assurance Schemes and Environmental Management Standards . If Bidders do not hold the relevant certificates, they will be required to respond to supporting questions. Bidders must complete Document Eight – Health and Safety Questionnaire and submit it with the tender submission (Only bidders who pass the health and safety aspect shall be considered. The council is looking for a maximum of 3 suppliers per lot for this framework agreement an a ranked 1,2 and 3 basis. Freedom of Information Act Information on the FOI Act is contained in Appendix A of the ITT. Applicants must note the implications of this legislation and ensure that any information they wish the council to consider withholding is specifically indicated on the FOI certificate (NB the council does not bind itself to withhold this information). Tenderers Amendments Bidders must enter any clause, condition, amendment to specification or any other qualification they may wish to make conditional to this offer. Prompt Payment The successful Supplier shall, as a condition of being awarded the tender, be required to demonstrate to the council's satisfaction that all funds due to the tenderer's permitted sub-contractors in respect of these works are paid timeously and that as a minimum invoices rendered by subcontractors shall (unless formally disputed by the tenderer) be paid within 30 days of receipt. The successful tenderer shall also impose this condition on its sub-contractors in respect of payments due to any sub-sub-contractors, if any. Non Collusion Bidders will be required to complete the Non Collusion certificate. Insurance Mandate All successful suppliers will be required to sign an Insurance Mandate, contained in the buyers attachments area within the PCS Tender portal authorising the Council to request copies of insurance documents from the supplier’s insurance provider. If the mandate is not signed and returned the Council reserves the right to request copies of insurance certificates from bidders at any point during the contract period. Framework Agreement terms are located within the attachments area within the PCS Tender portal and are reference Document Two. Additional information pertaining to this contract notice is contained in the Invitation to Tender Document One. Bidders must ensure they read all the attachments available in the attachment area in line with this contract notice. (SC Ref:744612)
How it was run
Official notice- Appointment period ends
- 22 Mar 2023, 12:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bids opened
- 22 Mar 2023, 12:00 GMT
Timeline
22 Mar 2023 → 1 Nov 2023 · 3 dates- Admission / appointment period endsperiod end, not a bid countdown22 Mar 2023, 12:00 GMT
- Bids opened22 Mar 2023, 12:00 GMT
- Notice published1 Nov 2023, 16:22 GMT
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete1 Nov 2023, 16:22 GMT
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast4 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
Maintenance of Cranes – (Hydraulic, electric motor-cable and grid lifter hydraulic)
- Signed
- 5 Sept 2023
- Value
- £245,992
- Status
- active
Maintenance of Powered Access Platforms (Cherry Pickers)
- Signed
- 5 Sept 2023
- Value
- £124,324
- Status
- active
Maintenance of Forklifts, Vehicle Hook-lifts and Plant Loaders
- Signed
- 5 Sept 2023
- Value
- £49,224
- Status
- active
Maintenance of Wheel Chair Access Passenger Lifts and Vehicle Tail Lifts
- Signed
- 5 Sept 2023
- Value
- £400,756
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Maintenance of Cranes – (Hydraulic, electric motor-cable and grid lifter hydraulic) | 1bids · 1 electronic · 1 from abroad | 1 | — | — |
| 2 · Maintenance of Forklifts, Vehicle Hook-lifts and Plant Loaders | 1bids · 1 electronic · 1 from abroad | 1 | — | — |
| 3 · Maintenance of Wheel Chair Access Passenger Lifts and Vehicle Tail Lifts | 3bids · 3 electronic · 3 from abroad | 3 | — | — |
| 4 · Maintenance of Powered Access Platforms (Cherry Pickers) | 1bids · 1 electronic · 1 from abroad | 1 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Glasgow Sheriff Court and Justice of the Peace CourtReview body
Framework contractors & participating bidders
3 commercial parties on the notice- JNS Lift LtdFramework contractor
- Savage Engineering Services LtdFramework contractor
- central taillift services limitedFramework contractor
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.