Official UK procurement notice
Magic Square Software Service Agreement
Authority: Coventry University (Education)
What is being bought
Published requirement descriptionThe Services provided under this Agreement comprise four enterprise applications developed and supported by Magic Square Systems Limited ("MSS") for Coventry University: CU ETHICS, OMIS Future Travel (OMIS FT), PGR+, and thefutureworks (TFW). Each platform is delivered as a secure ASP.NET MVC application with a SQL Server backend, fully integrated with Coventry University's Single Sign On (SSO) infrastructure and hosted within the University's dedicated environment. Together, these systems support critical operational, governance and compliance processes across research, travel, postgraduate recruitment and workforce management.
The lotProcurement structure
single lot · no lot value publishedProcedure terms & legal framework
From the official record- Procedure method
- Direct award
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Notice status
- Awarded without competition
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Direct award (no call for competition)
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 7 Oct 2026, 16:30 BST
- Last source update
- 7 Oct 2026, 16:36 BST
- Authority reference
PA-FRAM-1826-26-TH- FTS notice number
2026/S 000-094925- Latest notice
- Contract award notice (UK6)
- Delivery area
- Official registry OCID
ocds-h6vhtk-07831fFind a Tender
- Why no open competition
- Single Suppliers Technical Reasons
- Published justification
This contract facilitates a move away from individual University Product Contracts to a Single University Co-Term Agreement. This Software Service Agreement represents a material enhancement in the level, structure and value of service provision across the four products. This contract delivers the broader scope of coverage which includes: enhanced Support & Maintenance, a more structured Continuous Improvement & Enhancements service, and the introduction of a dedicated Strategic Development Allowance that was not available under the previous SLA model. This SSA provides greater assurance, resilience and continuity across the contract term, while also creating planned capacity for product evolution, road map alignment, proactive improvements and future development. This contract is an investment in a more comprehensive, forward-looking and strategically aligned service model that better supports the long-term sustainability and development of the products. Market analysis undertaken by Coventry University has not resulted in a comparable service offering from any alternative supplier.
How it was run
Official notice- Submission deadline
- —
Timeline
7 Oct 2026 → 19 Oct 2026 · 2 dates- Notice published7 days ago7 Oct 2026, 16:36 BST
- Today15 Oct 2026
- Standstill endsin 5 days19 Oct 2026, 23:59 BST
Notice history
3 events · 2 releases on Find a Tender · since 7 Oct 2026- Transparency notice published7 Oct 2026, 16:30 BSTUK5
- Contract award notice published7 Oct 2026, 16:36 BSTUK6
- Contract signature expected1 Nov 2026, 23:59 GMTscheduled
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| MAGIC SQUARE SYSTEMS LIMITEDSME1 Nov 2026 – 31 Oct 2028 · up to 31 Oct 2029Extensions: 2+1 | £237,250 | 7 Oct 2026standstill to 19 Oct 2026 | Standstill |
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- MAGIC SQUARE SYSTEMS LIMITEDAwarded supplier
Official documents & specifications (2)
Official links; attachments are not copiedNotices published for this procedure
- Contract award notice Contract award notice on Find a Tender
- Transparency notice Transparency notice on Find a Tender