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Published 9 Jul 2021, 19:38 BST

Official UK procurement notice

External Vehicle Bodywork Repairs

Official notice

Authority: Chief Constable for Devon and Cornwall Police (Police & fire)

6 lotsServicesOpen procedureSME suitable
Sectors: Repair & Maintenance (50) Delivery: South West (UKK)
Published estimate£5,500,000envelope for 6 lots
Submissions closed 4 Jan 2022awarded 29 Apr 2022
Awarded to FMG Support +3 more9 awards
Contract term 5 yrsends 28 Feb 2027 · starts 1 Mar 2022

What is being bought6 lots · detail below

Published requirement description

The South West Police Procurement Service is seeking Contractors to provide a vehicle accident repair service for the fleet vehicles of Avon and Somerset, Devon and Cornwall, Dorset, Gloucestershire, and Wiltshire Police Forces (the Customer). Coverage is required for the entirety of these Force areas and any resulting contract will be awarded to more than one Contractor.

The Customers fleet totals approx. 4000 vehicles across the five Forces; cars and panel vans, motorcycles, larger goods vehicles, and passenger vehicles.

Services required include, but not limited to, accident impact damage repairs to body panels and associated mechanical parts, paintwork respraying, smart repairs, corrosion damage repair work, application of vehicle livery.

CPV: Repair and maintenance services · Repair and maintenance services of motor vehicles and associated equipment

Lots and requirements (6)Procurement structure

6 lots · no lot values published · same evaluation weights on every lot
Lot #1Avon and SomersetAwarded 5 yrs
Contract period: 1 Mar 2022 – 28 Feb 2027 (5 yrs)
Delivery: South West · Exeter
Variant bids: not allowed
50110000 Repair and maintenance services of motor vehicles and associated equipment
Lot #2Devon and CornwallAwarded 5 yrs
Contract period: 1 Mar 2022 – 28 Feb 2027 (5 yrs)
Delivery: South West · Exeter
Variant bids: not allowed
50110000 Repair and maintenance services of motor vehicles and associated equipment
Lot #3DorsetAwarded 5 yrs
Contract period: 1 Mar 2022 – 28 Feb 2027 (5 yrs)
Delivery: South West · Exeter
Variant bids: not allowed
50110000 Repair and maintenance services of motor vehicles and associated equipment
Lot #4GloucestershireAwarded 5 yrs
Contract period: 1 Mar 2022 – 28 Feb 2027 (5 yrs)
Delivery: South West · Exeter
Variant bids: not allowed
50110000 Repair and maintenance services of motor vehicles and associated equipment
Lot #5WiltshireAwarded 5 yrs
Contract period: 1 Mar 2022 – 28 Feb 2027 (5 yrs)
Delivery: South West · Exeter
Variant bids: not allowed
50110000 Repair and maintenance services of motor vehicles and associated equipment
Lot #6SWASTAwarded
Delivery: South West · Exeter
Variant bids: not allowed
50000000 Repair and maintenance services50110000 Repair and maintenance services of motor vehicles and associated equipment

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 6 lots
Quality: 50%Price: 50%
Published award criteria (2)
  • Quality: 50%
  • Price: 50%
Lot distribution rule: The Customer reserves the right to appoint more than one contractor to service each vehicle group. In the event of this happening, clear lines of division between each contractors’ area of responsibility will be set out by the Customer prior to commencement of the contract.
What this means for your bid
  • Price carries 50 of 100 points: a 10% discount moves about 5 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
9 Jul 2021, 19:38 BST
Last source update
7 Oct 2022, 14:22 BST
Award evaluation window
4 Jan 2022 – …
Authority reference
61
FTS notice number
2022/S 000-028269
Classification (CPV)
Repair and maintenance servicesRepair and maintenance services of motor vehicles and associated equipment
Delivery area
South West (UKK)
Official registry OCID
ocds-h6vhtk-02c687 Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment

How it was run

Official notice
Run through: EU-Supply (CTM) · Who buys & how to bid on EU-Supply
Public notice page · account needed to bidLanguage: EN
Access & registration note: Free · 5–10 minutes
Submission deadline
4 Jan 2022, 17:00 GMT
Submission channel
{"electronicSubmission","written"}
Accepted languages
en
Bid validity
7290 days from the deadline
Bids opened
4 Jan 2022, 17:00 GMT
Detailed submission instructions & authority contactsFrom official release

uk.eu-supply.com/app/rfq/rwlentrance_… ↗

Timeline

27 Sept 2021 → 7 Oct 2022 · 5 dates
  1. Next notice expected
    27 Sept 2021, 00:00 BST
  2. Submission deadline
    4 Jan 2022, 17:00 GMT
  3. Bids opened
    4 Jan 2022, 17:00 GMT
  4. Contract starts
    1 Mar 2022
  5. Notice published
    7 Oct 2022, 14:22 BST

Notice history

4 events · 4 releases on Find a Tender · since 25 Nov 2021
  1. Status changed to active
    25 Nov 2021, 15:06 GMT
  2. Procurement method changed
    25 Nov 2021, 15:06 GMT
  3. Deadline published: 4 Jan 2022, 17:00 GMT
    25 Nov 2021, 15:06 GMT
  4. Status changed to complete
    7 Oct 2022, 14:22 BST
Published amendments (1)

The Tender closing date has been extended to 1700 hours Friday 28th January 2022

Routine re-releases (4)
  • 2021-07: 1 release · 9 Jul 2021

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 9
Awarded value £5,304,3009 contracts exc. VAT
Bids received 2610 from SMEs
Contracts signed 9latest 29 Apr 2022
Awarded toValueDateStatus
Lot 1 · Avon and Somerset2 awards
FMG Support——Awarded
S J COOK & SONSSME——Awarded
Lot 2 · Devon and Cornwall2 awards
FMG Support——Awarded
K J Rule & SonSME——Awarded
Lot 3 · Dorset1 award
FMG Support——Awarded
Lot 4 · Gloucestershire2 awards
FMG Support——Awarded
NEWHOUSEMOTORS2011 ltdSME——Awarded
Lot 5 · Wiltshire1 award
FMG Support——Awarded
Lot 6 · SWAST1 award
FMG Support——Awarded

Contracts

  • Lot 1 Avon and Somerset · FMG Support

    Signed
    29 Apr 2022
    Value
    £727,500
    Period
    … – 28 Feb 2027
    Status
    active

  • Lot 1 Avon and Somerset · S J COOK & SONSSME

    Signed
    29 Apr 2022
    Value
    £727,600
    Period
    … – 28 Feb 2027
    Status
    active

  • Lot 2 Devon and Cornwall · FMG Support

    Signed
    29 Apr 2022
    Value
    £679,600
    Period
    … – 28 Feb 2027
    Status
    active

  • Lot 2 Devon and Cornwall · K J Rule & SonSME

    Signed
    29 Apr 2022
    Value
    £679,600
    Period
    … – 28 Feb 2027
    Status
    active

  • Lot 3 Dorset · FMG Support

    Signed
    29 Apr 2022
    Value
    £710,000
    Period
    … – 28 Feb 2027
    Status
    active

  • Lot 4 Gloucestershire · FMG Support

    Signed
    29 Apr 2022
    Value
    £500,000
    Period
    … – 28 Feb 2027
    Status
    active

  • Lot 4 Gloucestershire · NEWHOUSEMOTORS2011 ltdSME

    Signed
    29 Apr 2022
    Value
    £60,000
    Period
    … – 28 Feb 2027
    Status
    active

  • Lot 5 Wiltshire · FMG Support

    Signed
    29 Apr 2022
    Value
    £1,120,000
    Period
    … – 28 Feb 2027
    Status
    active

  • Lot 6 SWAST · FMG Support

    Signed
    29 Apr 2022
    Value
    £100,000
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · Avon and Somerset5bids · 5 electronic3——
2 · Devon and Cornwall7bids · 7 electronic1——
3 · Dorset2bids · 2 electronic———
4 · Gloucestershire5bids · 5 electronic3——
5 · Wiltshire3bids · 3 electronic1——
6 · SWAST4bids · 4 electronic2——

Contracting authority & participating public bodies

Chief Constable for Devon and Cornwall Police

Contracting authorityPolice & fireBody governed by public lawPublic order and safety N/A Police Headquarters, Middlemoor, Exeter, South West, EX2 7HQContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • CEDRMediation bodyReview contact point London
  • The High Court of JusticeReview body London

Bidders & participating suppliers

4 commercial parties on the notice
  • FMG SupportAwarded supplier918565982 Broad Lea House, Dyson Wood Way, Bradley Business Park, Bradley, Huddersfield, Yorkshire & Humber, HD2 1GZContact email, phone
  • K J Rule & SonAwarded supplier05720022 Drinnick Road, Nanpean, South West, PL267YWContact email
  • NEWHOUSEMOTORS2011 ltdAwarded supplierNEWHOUSEMOTORS2011 ltd TY NEWYDD FARM, EFAIL ISAF, PONTYPRIDD, Wales, CF38 1SNContact email, phone
  • S J COOK & SONSAwarded supplier449 2753 21 201 LONGMEAD RD, BRISTOL, South West, BS16 7FGContact email

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.