Official UK procurement notice
T2537 - Security guarding and event stewarding services
Authority: Belfast City Council (Local council)
Sectors: Business Services & Consultancy (79) Delivery: Northern Ireland (UKN06)
Published estimate£2,500,000envelope for 4 lots · £3,000,000 inc. VAT
Submissions closed 25 Jun 2025awarded 29 Aug 2025
Awarded to Bidvest Noonan (UK) Limited +2 more4 awards
Contract term 1 yrends 30 Sept 2026 · up to 30 Sept 2027 with extensions · starts 1 Oct 2025
What is being bought4 lots · detail below
Published requirement descriptionThe requirement is split into the following 4 lots:
- Lot 1 – Manned security guarding services
- Lot 2 – Event stewarding services
- Lot 3 – Key holding services
- Lot 4 – Mobile stewarding/ patrolling services
In line with instructions provided the Council has appointed a single Bidder for each for Lot the provision of the Deliverables.
- No preliminary market engagement: Prior to publishing this ITT the Council conducted PME exercise which consisted of a PME questionnaire being returned from interested suppliers at the time. Questionnaire responses were used to help develop the Specification for this tender. Relevant PME documents/materials that were shared with suppliers as part of the PME exercise have been included in Appendix 4– Data File of the tender documents. The PME exercise was advertised in November 24 using a Prior Information Notice – 2024/S 000-038293 (under Public Contracts Regulations 2015).
CPV: Event services · Patrol services · Security services
Lots and requirements (4)Procurement structure
4 lots · all with a published value (£2,500,000 together) · same evaluation weights on every lotLot #1Manned security guarding servicesAwardedRenewalPublished value£1,600,000
Lot 1 Services will provide static manned guarding security services to support the safety of Council employee’s, Elected Members, suppliers, contractors and members of the public and the protection of Premises
Pre-qualification & selection criteria (PQQ)2
- Economic & financial standing
Modern Slavery Statement
GDPR compliance
Safeguarding
Insurances
More detail is provided in the ITT
- Technical & professional ability
Company Experience
H&S Management Systems
Social Value Procurement Policy - Organisational Behaviours
Contractor Standards
More detail is provided in the ITT
Lot #2Event stewarding servicesAwardedRenewalPublished value£500,000
Lot 2 Services will provide event stewarding and security services to support crowd safety and the protection of people and property at events and public gatherings organised by, or on behalf of the Council.
Pre-qualification & selection criteria (PQQ)2
- Economic & financial standing
Modern Slavery Statement
GDPR compliance
Safeguarding
Insurances
More detail is provided in the ITT
- Technical & professional ability
Company Experience
H&S Management Systems
Social Value Procurement Policy - Organisational Behaviours
Contractor Standards
More detail is provided in the ITT
Lot #3Key holding servicesAwardedRenewalPublished value£150,000
Lot 3 Services provides key holding services to cover for incidents and activations outside of the normal operating hours of fire alarms, security alarms and any other occurrences.
Pre-qualification & selection criteria (PQQ)2
- Economic & financial standing
Modern Slavery Statement
Safeguarding
Insurances
More detail is provided in the ITT
- Technical & professional ability
Company Experience
H&S Management Systems
Social Value Procurement Policy - Organisational Behaviours
Contractor Standards
More detail is provided in the ITT
Lot #4Mobile stewarding/ patrolling servicesAwardedRenewalPublished value£250,000
Lot 4 Services provides mobile patrolling services to primarily cover stewarding/patrolling service at the Council’s public toilets/conveniences located throughout the city with the aim to reduce anti-social behaviour and promote safety of staff and members of the public.
Pre-qualification & selection criteria (PQQ)2
- Economic & financial standing
Modern Slavery Statement
Safeguarding
Insurances
More detail is provided in the ITT
- Technical & professional ability
Company Experience
H&S Management Systems
Social Value Procurement Policy - Organisational Behaviours
Contractor Standards
More detail is provided in the ITT
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
How bids were scored · same split on all 4 lots
Published sub-criteria (6)
- Implementation and Mobilisation Plans: 10%
- Standards of Service: 15%
- Work planning and resourcing: 10%
- Contract and Performance Management: 10%
- Cost: 40%
- Social Value: 15%
Published award criteria (6)
- Implementation and Mobilisation Plans
- Standards of Service
- Work planning and resourcing
- Contract and Performance Management
- Social Value
- Cost
Lot distribution rule: In the event that a Bidder is successful in the award of more than one Lot, the Council may re-assess the relevant Conditions of Participation and award criteria to determine that the Bidder has the necessary capacity and/or capability to deliver the combined Lots. This many included, but not limited to:
• Re-assessment of the financial standing assessment using relevant combined Lot values;
• Reassessment of the Bidders experience based on the relevant combined Lot values;
• Any other relevant information provided by the Bidder.
Should the Council determine, at its absolute discretion, that a Bidder does not have the capacity and/or capability to be awarded more than one Lot then an award decision will be based on the Lot preference as indicated by the Bidder in the Qualification Envelope and the best VFM outcome for the Council.
What this means for your bid
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Light touch regime
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Unspecified in notice
- First published
- 1 Sept 2025, 10:49 BST
- Last source update
- 7 Oct 2025, 11:27 BST
- Award evaluation window
- Submission end – 31 Jul 2025
- Authority reference
T2537- FTS notice number
2025/S 000-028574- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-05291fFind a Tender
How it was run
Official noticeRun through: Jaggaer · Who buys & how to bid on JAGGAER
Access & registration note: Free; latest Chrome/Edge/Firefox only — corporate browsers fail
- Submission deadline
- 25 Jun 2025, 12:00 BST
- Clarification deadline
- 18 Jun 2025, 12:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Detailed submission instructions & authority contactsFrom official release
Timeline
29 May 2025 → 7 Oct 2025 · 7 dates- Tender notice published29 May 2025, 16:09 BST
- Clarification questions by18 Jun 2025, 12:00 BST
- Submission deadline25 Jun 2025, 12:00 BST
- Award decision expected by31 Jul 2025, 23:59 BST
- Assessment summaries sent29 Aug 2025, 00:00 BST
- Contract starts379 days ago1 Oct 2025, 00:00 BST
- Latest notice published373 days ago7 Oct 2025, 11:27 BST
Notice history
4 events · 2 releases on Find a Tender · since 29 May 2025- Tender notice published29 May 2025, 16:09 BSTUK4
- Contract award notice published1 Sept 2025, 10:49 BSTUK6
- Contract signature expected11 Sept 2025, 23:59 BSTscheduled
- Contract details notice published7 Oct 2025, 11:27 BSTUK7
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecastAwards 4
Awarded value £2,600,0004 awards exc. VAT
Bids received 207 from SMEs
Contracts signed 4latest 7 Oct 2025
| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lot 1 · Manned security guarding services1 award | |||
| Bidvest Noonan (UK) Limited1 Nov 2025 – 31 Oct 2026 · up to 31 Oct 2027Extensions: The Council reserves the right to extend/renew the Contract up to a further 1 year. Any extension may be subject to further approval by Council Committee, availability of funding and satisfactory performance of the Contractor. · Options: The Council reserves the right to add the following additional requirements to the Service under this Contract during the Contract Period: - - Other related security/event stewarding type services related to the Premises/Service that are not already included for (e.g. consideration of technology replacement instead of manned guarding, event support, event set up/tidy up, security consultancy/ planning) provided the Contractor has the capacity, capability and suitably experience to provide the additional services at the time of being required. - Additional Premises/events not listed. This may be in response to additional Premises/events being identified and/or changes in how the Council’s in house security services are resourced and delivered. - Temporary support for the Council’s in house operations to cover any shortfall in available resources. - Introduce required changes associated with the Service to the Specification to accommodate changes to the Council’s operational model and working practices e.g. functional re-structuring, new customer hub, insourcing/outsourcing strategies etc; - Major incident/ one off events support - Use of the Contract by other subsidiaries, affiliates and externally operated venues/ sites associated with the Council ‘Others’ (e.g. Belfast and Waterfront Hall, Community Hubs, Leisure Centres, Business Parks, Visit Belfast etc). - Large scale projects or changes may be subject to price negotiation based on economies of scale. The Council reserves the right to explore/ use other procurement options in all circumstances where VFM is not demonstrated. The Council reserves the right to add or remove Premises/events from the Contract in line with the Council’s requirements. Where the Council identifies an additional Premises/event to be added the Contractor will expected to price based similar Premises/ tasks priced in the Pricing Schedule. Any contract variation may be subject to further Council internal approvals and be in accordance with the provisions of the Procurement Act. | £1,700,000 | 29 Aug 2025 | Awarded |
| Lot 2 · Event stewarding services1 award | |||
| Eventsec Ltd1 Nov 2025 – 31 Oct 2026 · up to 31 Oct 2027Extensions: The Council reserves the right to extend/renew the Contract up to a further 1 year. Any extension may be subject to further approval by Council Committee, availability of funding and satisfactory performance of the Contractor. · Options: The Council reserves the right to add the following additional requirements to the Service under this Contract during the Contract Period: - - Other related security/event stewarding type services related to the Premises/Service that are not already included for (e.g. consideration of technology replacement instead of manned guarding, event support, event set up/tidy up, security consultancy/ planning) provided the Contractor has the capacity, capability and suitably experience to provide the additional services at the time of being required. - Additional Premises/events not listed. This may be in response to additional Premises/events being identified and/or changes in how the Council’s in house security services are resourced and delivered. - Temporary support for the Council’s in house operations to cover any shortfall in available resources. - Introduce required changes associated with the Service to the Specification to accommodate changes to the Council’s operational model and working practices e.g. functional re-structuring, new customer hub, insourcing/outsourcing strategies etc; - Major incident/ one off events support - Use of the Contract by other subsidiaries, affiliates and externally operated venues/ sites associated with the Council ‘Others’ (e.g. Belfast and Waterfront Hall, Community Hubs, Leisure Centres, Business Parks, Visit Belfast etc). - Large scale projects or changes may be subject to price negotiation based on economies of scale. The Council reserves the right to explore/ use other procurement options in all circumstances where VFM is not demonstrated. The Council reserves the right to add or remove Premises/events from the Contract in line with the Council’s requirements. Where the Council identifies an additional Premises/event to be added the Contractor will expected to price based similar Premises/ tasks priced in the Pricing Schedule. Any contract variation may be subject to further Council internal approvals and be in accordance with the provisions of the Procurement Act. | £500,000 | 29 Aug 2025 | Awarded |
| Lot 3 · Key holding services1 award | |||
| Cobra Specialist Security ServicesSME1 Nov 2025 – 31 Oct 2026 · up to 31 Oct 2027Extensions: The Council reserves the right to extend/renew the Contract up to a further 1 year. Any extension may be subject to further approval by Council Committee, availability of funding and satisfactory performance of the Contractor. · Options: The Council reserves the right to add the following additional requirements to the Service under this Contract during the Contract Period: - - Other related security/event stewarding type services related to the Premises/Service that are not already included for (e.g. consideration of technology replacement instead of manned guarding, event support, event set up/tidy up, security consultancy/ planning) provided the Contractor has the capacity, capability and suitably experience to provide the additional services at the time of being required. - Additional Premises/events not listed. This may be in response to additional Premises/events being identified and/or changes in how the Council’s in house security services are resourced and delivered. - Temporary support for the Council’s in house operations to cover any shortfall in available resources. - Introduce required changes associated with the Service to the Specification to accommodate changes to the Council’s operational model and working practices e.g. functional re-structuring, new customer hub, insourcing/outsourcing strategies etc; - Major incident/ one off events support - Use of the Contract by other subsidiaries, affiliates and externally operated venues/ sites associated with the Council ‘Others’ (e.g. Belfast and Waterfront Hall, Community Hubs, Leisure Centres, Business Parks, Visit Belfast etc). - Large scale projects or changes may be subject to price negotiation based on economies of scale. The Council reserves the right to explore/ use other procurement options in all circumstances where VFM is not demonstrated. The Council reserves the right to add or remove Premises/events from the Contract in line with the Council’s requirements. Where the Council identifies an additional Premises/event to be added the Contractor will expected to price based similar Premises/ tasks priced in the Pricing Schedule. Any contract variation may be subject to further Council internal approvals and be in accordance with the provisions of the Procurement Act. | £150,000 | 29 Aug 2025 | Awarded |
| Lot 4 · Mobile stewarding/ patrolling services1 award | |||
| Cobra Specialist Security ServicesSME1 Nov 2025 – 31 Oct 2026 · up to 31 Oct 2027Extensions: The Council reserves the right to extend/renew the Contract up to a further 1 year. Any extension may be subject to further approval by Council Committee, availability of funding and satisfactory performance of the Contractor. · Options: The Council reserves the right to add the following additional requirements to the Service under this Contract during the Contract Period: - - Other related security/event stewarding type services related to the Premises/Service that are not already included for (e.g. consideration of technology replacement instead of manned guarding, event support, event set up/tidy up, security consultancy/ planning) provided the Contractor has the capacity, capability and suitably experience to provide the additional services at the time of being required. - Additional Premises/events not listed. This may be in response to additional Premises/events being identified and/or changes in how the Council’s in house security services are resourced and delivered. - Temporary support for the Council’s in house operations to cover any shortfall in available resources. - Introduce required changes associated with the Service to the Specification to accommodate changes to the Council’s operational model and working practices e.g. functional re-structuring, new customer hub, insourcing/outsourcing strategies etc; - Major incident/ one off events support - Use of the Contract by other subsidiaries, affiliates and externally operated venues/ sites associated with the Council ‘Others’ (e.g. Belfast and Waterfront Hall, Community Hubs, Leisure Centres, Business Parks, Visit Belfast etc). - Large scale projects or changes may be subject to price negotiation based on economies of scale. The Council reserves the right to explore/ use other procurement options in all circumstances where VFM is not demonstrated. The Council reserves the right to add or remove Premises/events from the Contract in line with the Council’s requirements. Where the Council identifies an additional Premises/event to be added the Contractor will expected to price based similar Premises/ tasks priced in the Pricing Schedule. Any contract variation may be subject to further Council internal approvals and be in accordance with the provisions of the Procurement Act. | £250,000 | 29 Aug 2025 | Awarded |
Contracts
Lot 1 – Manned security guarding services · Bidvest Noonan (UK) Limited
- Signed
- 7 Oct 2025
- Value
- £1,700,000
- Period
- 1 Dec 2025 – 30 Nov 2026 · up to 30 Nov 2027 with extensions
- Status
- active
- Extensions
- The Council reserves the right to extend/renew the Contract up to a further 1 year. Any extension may be subject to further approval by Council Committee, availability of funding and satisfactory performance of the Contractor.
- Options
- The Council reserves the right to add the following additional requirements to the Service under this Contract during the Contract Period: - - Other related security/event stewarding type services related to the Premises/Service that are not already included for (e.g. consideration of technology replacement instead of manned guarding, event support, event set up/tidy up, security consultancy/ planning) provided the Contractor has the capacity, capability and suitably experience to provide the additional services at the time of being required. - Additional Premises/events not listed. This may be in response to additional Premises/events being identified and/or changes in how the Council’s in house security services are resourced and delivered. - Temporary support for the Council’s in house operations to cover any shortfall in available resources. - Introduce required changes associated with the Service to the Specification to accommodate changes to the Council’s operational model and working practices e.g. functional re-structuring, new customer hub, insourcing/outsourcing strategies etc; - Major incident/ one off events support - Use of the Contract by other subsidiaries, affiliates and externally operated venues/ sites associated with the Council ‘Others’ (e.g. Belfast and Waterfront Hall, Community Hubs, Leisure Centres, Business Parks, Visit Belfast etc). - Large scale projects or changes may be subject to price negotiation based on economies of scale. The Council reserves the right to explore/ use other procurement options in all circumstances where VFM is not demonstrated. The Council reserves the right to add or remove Premises/events from the Contract in line with the Council’s requirements. Where the Council identifies an additional Premises/event to be added the Contractor will expected to price based similar Premises/ tasks priced in the Pricing Schedule. Any contract variation may be subject to further Council internal approvals and be in accordance with the provisions of the Procurement Act.
Lot 2 – Event stewarding services · Eventsec Ltd
- Signed
- 7 Oct 2025
- Value
- £500,000
- Period
- 1 Nov 2025 – 31 Oct 2026 · up to 31 Oct 2027 with extensions
- Status
- active
- Extensions
- The Council reserves the right to extend/renew the Contract up to a further 1 year. Any extension may be subject to further approval by Council Committee, availability of funding and satisfactory performance of the Contractor.
- Options
- The Council reserves the right to add the following additional requirements to the Service under this Contract during the Contract Period: - - Other related security/event stewarding type services related to the Premises/Service that are not already included for (e.g. consideration of technology replacement instead of manned guarding, event support, event set up/tidy up, security consultancy/ planning) provided the Contractor has the capacity, capability and suitably experience to provide the additional services at the time of being required. - Additional Premises/events not listed. This may be in response to additional Premises/events being identified and/or changes in how the Council’s in house security services are resourced and delivered. - Temporary support for the Council’s in house operations to cover any shortfall in available resources. - Introduce required changes associated with the Service to the Specification to accommodate changes to the Council’s operational model and working practices e.g. functional re-structuring, new customer hub, insourcing/outsourcing strategies etc; - Major incident/ one off events support - Use of the Contract by other subsidiaries, affiliates and externally operated venues/ sites associated with the Council ‘Others’ (e.g. Belfast and Waterfront Hall, Community Hubs, Leisure Centres, Business Parks, Visit Belfast etc). - Large scale projects or changes may be subject to price negotiation based on economies of scale. The Council reserves the right to explore/ use other procurement options in all circumstances where VFM is not demonstrated. The Council reserves the right to add or remove Premises/events from the Contract in line with the Council’s requirements. Where the Council identifies an additional Premises/event to be added the Contractor will expected to price based similar Premises/ tasks priced in the Pricing Schedule. Any contract variation may be subject to further Council internal approvals and be in accordance with the provisions of the Procurement Act.
Lot 3 – Key holding services · Cobra Specialist Security ServicesSME
- Signed
- 7 Oct 2025
- Value
- £150,000
- Period
- 1 Nov 2025 – 31 Oct 2026 · up to 31 Oct 2027 with extensions
- Status
- active
- Extensions
- The Council reserves the right to extend/renew the Contract up to a further 1 year. Any extension may be subject to further approval by Council Committee, availability of funding and satisfactory performance of the Contractor.
- Options
- The Council reserves the right to add the following additional requirements to the Service under this Contract during the Contract Period: - - Other related security/event stewarding type services related to the Premises/Service that are not already included for (e.g. consideration of technology replacement instead of manned guarding, event support, event set up/tidy up, security consultancy/ planning) provided the Contractor has the capacity, capability and suitably experience to provide the additional services at the time of being required. - Additional Premises/events not listed. This may be in response to additional Premises/events being identified and/or changes in how the Council’s in house security services are resourced and delivered. - Temporary support for the Council’s in house operations to cover any shortfall in available resources. - Introduce required changes associated with the Service to the Specification to accommodate changes to the Council’s operational model and working practices e.g. functional re-structuring, new customer hub, insourcing/outsourcing strategies etc; - Major incident/ one off events support - Use of the Contract by other subsidiaries, affiliates and externally operated venues/ sites associated with the Council ‘Others’ (e.g. Belfast and Waterfront Hall, Community Hubs, Leisure Centres, Business Parks, Visit Belfast etc). - Large scale projects or changes may be subject to price negotiation based on economies of scale. The Council reserves the right to explore/ use other procurement options in all circumstances where VFM is not demonstrated. The Council reserves the right to add or remove Premises/events from the Contract in line with the Council’s requirements. Where the Council identifies an additional Premises/event to be added the Contractor will expected to price based similar Premises/ tasks priced in the Pricing Schedule. Any contract variation may be subject to further Council internal approvals and be in accordance with the provisions of the Procurement Act.
Lot 4 – Mobile stewarding/ patrolling services · Cobra Specialist Security ServicesSME
- Signed
- 7 Oct 2025
- Value
- £250,000
- Period
- 1 Nov 2025 – 31 Oct 2026 · up to 31 Oct 2027 with extensions
- Status
- active
- Extensions
- The Council reserves the right to extend/renew the Contract up to a further 1 year. Any extension may be subject to further approval by Council Committee, availability of funding and satisfactory performance of the Contractor.
- Options
- The Council reserves the right to add the following additional requirements to the Service under this Contract during the Contract Period: - - Other related security/event stewarding type services related to the Premises/Service that are not already included for (e.g. consideration of technology replacement instead of manned guarding, event support, event set up/tidy up, security consultancy/ planning) provided the Contractor has the capacity, capability and suitably experience to provide the additional services at the time of being required. - Additional Premises/events not listed. This may be in response to additional Premises/events being identified and/or changes in how the Council’s in house security services are resourced and delivered. - Temporary support for the Council’s in house operations to cover any shortfall in available resources. - Introduce required changes associated with the Service to the Specification to accommodate changes to the Council’s operational model and working practices e.g. functional re-structuring, new customer hub, insourcing/outsourcing strategies etc; - Major incident/ one off events support - Use of the Contract by other subsidiaries, affiliates and externally operated venues/ sites associated with the Council ‘Others’ (e.g. Belfast and Waterfront Hall, Community Hubs, Leisure Centres, Business Parks, Visit Belfast etc). - Large scale projects or changes may be subject to price negotiation based on economies of scale. The Council reserves the right to explore/ use other procurement options in all circumstances where VFM is not demonstrated. The Council reserves the right to add or remove Premises/events from the Contract in line with the Council’s requirements. Where the Council identifies an additional Premises/event to be added the Contractor will expected to price based similar Premises/ tasks priced in the Pricing Schedule. Any contract variation may be subject to further Council internal approvals and be in accordance with the provisions of the Procurement Act.
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Manned security guarding services | 6final-stage tenders · 8 at stage one | 2 | 0 | — |
| 2 · Event stewarding services | 3final-stage tenders · 5 at stage one | 1 | 0 | — |
| 3 · Key holding services | 6final-stage tenders · 7 at stage one | 2 | 0 | — |
| 4 · Mobile stewarding/ patrolling services | 5final-stage tenders · 6 at stage one | 2 | 0 | — |
Contracting authority & participating public bodies
Bidders & participating suppliers
3 commercial parties on the notice- Bidvest Noonan (UK) LtdAwarded supplier
- Cobra Specialist Security ServicesAwarded supplier
- Eventsec LtdAwarded supplier
Official documents & specifications (9)
Official links; attachments are not copiedNotices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract details notice Contract details notice on Find a Tender
- Contract details notice Contract details notice on Find a Tender
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender