Official UK procurement notice
ID 5027710 - DoF - Collaborative Grounds Maintenance
Authority: The Department of Finance,·Consortium: 2 public authorities
What is being bought3 lots · detail below
Published requirement descriptionConstruction and Procurement Delivery intends to establish a collaborative contract for the provision of Grounds Maintenance Services for the participating bodies listed within the contract documents. Each Client using the Services under this Contract will do so independently, therefore the Contractor shall be responsible for managing each separate Client account, invoicing each Client and handling complaints directly with each Client. There is no commitment as to the usage, volume, or value of services required under this Contract. Any levels, or aggregate values of services, referred to are indicative only and shall not be binding on the Client. The Contract will consist of three lots, two geographical lots and a third lot specific to National Museums Northern Ireland.
- Recurrence: 3-5 years
CPV: Grounds maintenance services
Lots and requirements (3)Procurement structure
3 lots · all with a published value (£10,000,000 together) · a supplier may bid for at most 3 of them · evaluation weights differ by lotLot #1Northern AreaAwardedRenewalPublished value£4,000,000
Lot #2Southern AreaAwardedRenewalPublished value£4,000,000
Lot #3NMNIAwardedRenewalPublished value£2,000,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Lots publish different evaluation splits; there is no single procedure weighting.
| Lot | Quality | Price | Split |
|---|---|---|---|
| 1 · Northern Area | 40% | 60% | |
| 2 · Southern Area | 40% | 60% | |
| 3 · NMNI | 40% | 60% |
- Price carries 60 points on every lot: a 10% discount moves about 6 points.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · 3-5 years
- First published
- 19 Dec 2023, 11:29 GMT
- Last source update
- 16 Apr 2024, 14:35 BST
- Award evaluation window
- 5 Feb 2024 – …
- FTS notice number
2024/S 000-012362- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0426c9Find a Tender
- Review procedure
Precise information on deadline(s) for review procedures. CPD will comply with the Public Contracts Regulations 2015 (as amended) and, where appropriate, will incorporate a standstill period (i.e. a minimum of 10 calendar days) at the point information on the award of contract is communicated to tenderers. That notification will provide full information on the award decision. This provides time for the unsuccessful tenderers to challenge the award decision before the contract is entered into.
Publisher note: The successful contractor's performance on the contract will be regularly monitored. Contractors not delivering on contract requirements is a serious matter, It means the public purse is not getting what it is paying for. If a contractor fails to reach satisfactory levels of contract performance they will be given a specified time to improve. If, after the specified time, they still fail to reach satisfactory levels of contract performance the matter will be escalated to senior management in Construction and Procurement Delivery Supplies and Services Division for further action. If this occurs and the contractor's performance does not improve to satisfactory levels within the specified period, this can be considered grounds for termination of the contract at the contractor's expense as provided for in the Conditions of Contract. In lieu of termination, CPD may issue a Notice of Written Warning or a Notice of Unsatisfactory Performance. A supplier in receipt of multiple Notices of Written Warning or a Notice of Unsatisfactory Performance may in accordance with The Public Contracts Regulations 2015 (as amended) be excluded from future public procurement competitions for a period of up to three years. Note this is a demand led contract and the values stated are estimates.
How it was run
Official notice- Submission deadline
- 5 Feb 2024, 15:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bids opened
- 5 Feb 2024, 15:30 GMT
Timeline
5 Feb 2024 → 5 May 2024 · 4 dates- Submission deadline5 Feb 2024, 15:00 GMT
- Bids opened5 Feb 2024, 15:30 GMT
- Notice published16 Apr 2024, 14:35 BST
- Bids must remain valid until5 May 2024, 23:59 BST
Notice history
2 events · 2 releases on Find a Tender · since 16 Apr 2024- Status changed to complete16 Apr 2024, 14:35 BST
- Buyer details updated16 Apr 2024, 14:35 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lot 1 · Northern Area1 award | |||
| R&M Greenkeeper LtdSME | £4,000,000 † | — | Awarded |
| Lot 2 · Southern Area1 award | |||
| LANDSCAPING CENTRE LTDSME | £4,000,000 † | — | Awarded |
| Lot 3 · NMNI1 award | |||
| LANDSCAPING CENTRE LTDSME | £2,000,000 † | — | Awarded |
Contracts
Lot 1 - Northern Area · R&M Greenkeeper LtdSME
- Signed
- 15 Mar 2024
- Value
- £4,000,000
- Status
- active
Lot 2 - Southern Area · LANDSCAPING CENTRE LTDSME
- Signed
- 15 Mar 2024
- Value
- £4,000,000
- Status
- active
Lot 3 - NMNI · LANDSCAPING CENTRE LTDSME
- Signed
- 15 Mar 2024
- Value
- £2,000,000
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Northern Area | 3bids · 3 electronic · 1 from abroad | 1 | — | — |
| 2 · Southern Area | 3bids · 3 electronic · 1 from abroad | 1 | — | — |
| 3 · NMNI | 3bids · 3 electronic · 1 from abroad | 1 | — | — |
Contracting authority & participating public bodies
2 public bodies on the noticeConsortium members and other public bodies
- Department of FinanceContracting authorityBody governed by public lawGeneral public services
Dispute resolution & review bodies
- Not applicable in the UKReview body
Bidders & participating suppliers
2 commercial parties on the notice- LANDSCAPING CENTRE LTDAwarded supplier
- R M GREENKEEPER LTDAwarded supplier
Official documents & specifications (1)
Official links; attachments are not copiedTender pack and attachments
- Technical selection criteria