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Published 11 Jun 2025, 16:19 BST

Official UK procurement notice

HFL Education - IT Hardware, Equipment, Peripherals, and End of Life Disposal Services Framework

Official notice

Authority: Herts for Learning Limited (Public body)·Consortium: 2 public authorities

Framework agreement5 lotsGoodsOpen procedureAbove thresholdSME suitableVCSE suitable
Sectors: Office and computing machinery, equipment and supplies except furniture and software packages (30) Delivery: UK
Framework ceiling (notional)£4,000,000envelope for 5 lots · framework ceiling, not attributable revenue · 2 value updates
Submissions closed 13 Jan 2026awarded 18 Mar 2026
Awarded to BALLICOM LIMITED +5 more5 awards
Framework period 4 yrsends 15 Feb 2030 · starts 16 Feb 2026

What is being bought5 lots · detail below

Published requirement description

HFL Education is creating a Framework seeking to provide Schools, educational settings and businesses whose core purpose is education with a range of devices that offer best value for money. The end user devices will predominantly consist of Laptops, Chromebooks and associated peripherals with the ability to endure the day-to-day usage in a school.

HFL predominantly operates within Hertfordshire, however our National growth is strong and therefore we would like to make this Framework available to HFL customers Nationally.

CPV: Computer equipment and supplies

How this framework works

From the published notice
Type
Closed framework
Call-offs
every call-off is a further competition among the appointed suppliers
Places
up to 15 suppliers · 9 bids received (0.6 per place) · 6 appointed
Framework period
4 yrs from 16 Feb 2026
Supplier levy on call-offs (max %)
No Fees Charged.
Published description of the framework

HFL will act as a re-seller on behalf of schools.

Lots and requirements (5)Procurement structure

5 lots · all with a published value · same evaluation weights on every lot
Lot #1Windows Devices (Laptops and Desktops)Awarded 4 yrsSMEVCSEPublished value£0

For purchase of windows devices, laptops and desktops.

Contract period: 16 Feb 2026 – 15 Feb 2030 (4 yrs)
Delivery: UKEligibility: SME eligibleVCSE eligible
30200000 Computer equipment and supplies
Lot #2Chromebooks 4 yrsSMEVCSEPublished value£0

For purchase of Chromebooks.

Contract period: 16 Feb 2026 – 15 Feb 2030 (4 yrs)
Delivery: UKEligibility: SME eligibleVCSE eligible
30200000 Computer equipment and supplies
Lot #3Hybrid Devices (e.g. Microsoft Surface Pro) 4 yrsSMEVCSEPublished value£0

For purchase of hybrid devices such as Microsoft Surface Pros and others.

Contract period: 16 Feb 2026 – 15 Feb 2030 (4 yrs)
Delivery: UKEligibility: SME eligibleVCSE eligible
30200000 Computer equipment and supplies
Lot #4iPads and Tablets 4 yrsSMEVCSEPublished value£0

For purchase of iPads and tablet devices.

Contract period: 16 Feb 2026 – 15 Feb 2030 (4 yrs)
Delivery: UKEligibility: SME eligibleVCSE eligible
30200000 Computer equipment and supplies
Lot #5Associated Peripherals 4 yrsSMEVCSEPublished value£0

For purchase of associated peripherals for computers and IT devices.

Contract period: 16 Feb 2026 – 15 Feb 2030 (4 yrs)
Delivery: UKEligibility: SME eligibleVCSE eligible
30200000 Computer equipment and supplies

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 5 lots
Quality: 50%Price: 50%
Published award criteria (2)
  • Price
  • Quality
What this means for your bid
  • Price carries 50 of 100 points: a 10% discount moves about 5 points. This one is won on the number: sharpen the price before polishing the prose.
  • “HFL Education - IT Hardware, Equipment, Peripherals, and End of Life…” is a framework: the contest is a place on its panel, up to 15 suppliers, not a single contract: each call-off is a further competition, so the pricing contest starts after appointment.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use the vehicle
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
11 Jun 2025, 16:19 BST
Last source update
9 Apr 2026, 16:34 BST
Award evaluation window
Submission end – 2 Feb 2026
Authority reference
INT-HFL2501
FTS notice number
2025/S 000-078481
Latest notice
Contract details notice (UK7)
Classification (CPV)
Computer equipment and supplies
Delivery area
UK
Official registry OCID
ocds-h6vhtk-0546ff Find a Tender

How it was run

Official notice
Run through: In-tend · Who buys & how to bid on In-tend
Supplier login requiredElectronic submission allowedLanguage: EN
Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup
Appointment period ends
13 Jan 2026, 15:00 GMT
Clarification deadline
17 Dec 2025, 17:00 GMT
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Supplier levy on call-offs (max %)
call-off levy · No Fees Charged.
Detailed submission instructions & authority contactsFrom official release

in-tendhost.co.uk/educationportal/ ↗

Timeline

11 Jun 2025 → 9 Apr 2026 · 10 dates
  1. Planning notice published
    11 Jun 2025, 16:19 BST
  2. Market engagement
    19 Jun 2025, 00:59 BST

    Suppliers interested in participating should e-mail [email protected]

  3. Tender notice published319 days ago
    1 Dec 2025, 13:10 GMT
  4. Clarification questions by303 days ago
    17 Dec 2025, 17:00 GMT
  5. Admission / appointment period ends276 days ago · period end, not a bid countdown
    13 Jan 2026, 15:00 GMT
  6. Award decision expected by256 days ago
    2 Feb 2026, 23:59 GMT
  7. Contract starts243 days ago
    16 Feb 2026
  8. Assessment summaries sent213 days ago
    18 Mar 2026
  9. Standstill ends203 days ago
    27 Mar 2026, 23:59 GMT
  10. Latest notice published190 days ago
    9 Apr 2026, 16:34 BST

Notice history

17 events · 7 releases on Find a Tender · since 11 Jun 2025
  1. Preliminary market engagement notice published
    11 Jun 2025, 16:19 BST
    UK2
  2. Tender notice published
    1 Dec 2025, 13:10 GMT
    UK4
  3. Published value updated
    1 Dec 2025, 13:10 GMT
  4. Status changed to active
    1 Dec 2025, 13:10 GMT
  5. Procurement method changed
    1 Dec 2025, 13:10 GMT
  6. Deadline published: 8 Jan 2026, 12:00 GMT
    1 Dec 2025, 13:10 GMT
  7. Buyer details updated
    1 Dec 2025, 13:10 GMT
  8. Tender notice published
    1 Dec 2025, 13:15 GMT
    UK4
  9. Published value published: £4,000,000
    1 Dec 2025, 13:15 GMT
  10. Tender notice published
    8 Jan 2026, 11:59 GMT
    UK4
  11. Deadline moved to 13 Jan 2026, 15:00 GMT
    8 Jan 2026, 11:59 GMT
    +5 days · was 8 Jan 2026, 12:00 GMT
  12. Contract award notice published
    18 Mar 2026, 16:37 GMT
    UK6
  13. Status changed to complete
    18 Mar 2026, 16:37 GMT
  14. Contract details notice published
    31 Mar 2026, 10:46 BST
    UK7
  15. Contract signature expected
    31 Mar 2026, 23:59 BST
    scheduled
  16. Contract details notice published
    9 Apr 2026, 16:34 BST
    UK7
  17. Contract signature expected
    13 Apr 2026, 23:59 BST
    scheduled
Published amendments (1)

Amended submission deadline

Routine re-releases (7)
  • 2026-01: 1 release · 8 Jan 2026
  • 2025-12: 2 releases · 1 Dec 2025, 1 Dec 2025
  • 2025-06: 1 release · 11 Jun 2025

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 65 awards · see the list ↓
Bids received 96 from SMEs
Contracts signed 5latest 31 Mar 2026

£500,000 inc. VAT is the framework's published maximum, restated by the publisher on 2 award rows. It is one ceiling, not 2 separate sums, and no share per lot is published; those rows read “ceiling above”.

Awarded toValueDateStatus
Lot 1 · Windows Devices (Laptops and Desktops)5 awards
BALLICOM LIMITEDSME, BECHTLE LIMITED, CCS Media Limited, EUROPEAN ELECTRONIQUE LIMITEDSME, INTEGRATED TECH LTD, ODYSSEY EDUCATION LTD13 Apr 2026 – 12 Apr 2030£1,200,000 inc. VAT18 Mar 2026Awarded
BALLICOM LIMITEDSME, CCS Media Limited, INTEGRATED TECH LTD13 Apr 2026 – 12 Apr 2030£1,600,000 inc. VAT18 Mar 2026Awarded
BECHTLE LIMITED, CCS Media Limited, ODYSSEY EDUCATION LTD13 Apr 2026 – 12 Apr 2030ceiling above18 Mar 2026Awarded
BECHTLE LIMITED, CCS Media Limited, ODYSSEY EDUCATION LTD13 Apr 2026 – 12 Apr 2030ceiling above18 Mar 2026Awarded
BALLICOM LIMITEDSME, BECHTLE LIMITED, CCS Media Limited13 Apr 2026 – 12 Apr 2030£200,000 inc. VAT18 Mar 2026Awarded

Contracts

All 2 of these contracts carry the same published figure, £500,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · Windows Devices (Laptops and Desktops)9final-stage tenders · 11 at stage one60—

Contracting authority & participating public bodies

2 public bodies on the notice

HERTS FOR LEARNING LIMITED

Contracting authorityPublic authority - sub-central government GB-COH: 08419581 · GB-PPON: PPCW-3916-RJYP Bank House, Ground Floor, North Wing, Primett Road,, Stevenage, East of England, SG1 3EEContact name, email

Framework contractors & participating bidders

6 commercial parties on the notice
  • Ballicom LtdFramework contractorGB-PPON: PCNM-7616-QHRT 101 Lockhurst Lane, Coventry, West Midlands, CV3 4AYContact email, phone
  • Bechtle Direct LtdFramework contractorGB-PPON: PRZD-2641-YNRR Methuen Park, Chippenham, South West, SN14 0GFContact email, phone
  • CCS Media LimitedFramework contractorGB-PPON: PBWY-9235-ZCJW Derby Road, Chesterfield, East Midlands, S40 2EXContact email, phone
  • European Electronique LtdFramework contractorGB-PPON: PGNJ-7589-RBYP Oakfields Industrial Estate, Eynsham, South East, OX29 4TTContact email, phone
  • Integrated Tech LtdFramework contractorGB-PPON: PGYN-6183-RCDX Church Lane, Great Doddington, East Midlands, NN29 7TRContact email, phone
  • Odyssey EducationFramework contractorGB-COH: 09826069 The Centre, Luton, East of England, LU1 3JAContact email, phone

Official documents & specifications (15)

Official links; attachments are not copied

Notices published for this procedure

Show 7 more notices
  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender
  • Preliminary market engagement notice planningPreliminary market engagement noticeUK2Preliminary market engagement notice on Find a Tender