Official UK procurement notice
ID 5871816 - DfC - Historic Environment Division (HED) Provision of Grounds Maintenance Services at NI State Care Monuments - Northeast, Northwest and Southeast
Authority: Department for Communities (Central government)·On behalf of: CPD
What is being bought3 lots · detail below
Published requirement descriptionHistoric Environment Division (HED) is part of the Department for Communities (DfC). The remit of HED includes the conservation and protection of the historic built heritage. A key part of the historic built heritage of Northern Ireland are monuments in State Care, which are in the direct ownership or guardianship of the state. In order to ensure that State Care Monuments owned or managed by DfC are maintained effectively and to a high standard,
DfC is seeking to appoint suitably experienced Supplier(s) for the provision of grounds maintenance at a number of sites under their management. The grounds maintenance will take place at archaeologically sensitive sites and the Supplier(s) will need to adhere with statutory protections and best practice guidance in their approach to grounds
maintenance at these sites.
- The authority expects to re-tender this requirement around 3 Jun 2030, 23:59 BST.
CPV: Agricultural, forestry, horticultural, aquacultural and apicultural services
Lots and requirements (3)Procurement structure
3 lots · all with a published value (£800,000 together) · same conditions of participation on every lotLot #1NortheastAwardedRenewalPublished value£270,000
Services in Northeast area. Please see Tender documentation for map boundaries.
- Technical & professional ability
As per Tender documentation
Lot #2NorthwestAwardedRenewalPublished value£265,000
Services in Northwest area. Please see Tender documentation for map boundaries.
- Technical & professional ability
As per Tender documentation
Lot #3SoutheastAwardedRenewalPublished value£265,000
Services in Southeast area. Please see Tender documentation for map boundaries.
- Technical & professional ability
As per Tender documentation
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
- Technical & professional ability
As per Tender documentation
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · next expected 3 Jun 2030
- First published
- 20 Nov 2025, 09:44 GMT
- Last source update
- 12 Mar 2026, 14:41 GMT
- Award evaluation window
- Submission end – 19 Jan 2026
- Authority reference
ID 5871816- FTS notice number
2025/S 000-075486- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-05e4fdFind a Tender- Contract terms summary
For further details on invoicing procedures please see : www.finance-ni.gov.uk/articles/account-ni-… ↗
The estimated value figure indicated in the Scope Section represents an overall estimated contract value. This value reflects the potential scale of the contract and takes into account potential optional extension periods and the uptake of potential optional services as detailed in the tender documents. This figure does not however take into account the application of indexation or increases to charges due to increases in the Real Living Wage. Neither CPD nor the contracting Authority can provide any guarantee as to the level of business under this contract. The Contracting Authority does not bind itself to accept the lowest or any tender. Suppliers remain responsible for all costs and expenses incurred by them or by any third party acting under instructions from the Supplier in connection with taking part in this procurement process regardless of whether such costs arise as a consequence, directly or indirectly of any amendments made to the procurement documents by the Contracting Authority at any time. No legally binding contract shall arise (and a Supplier shall have no legitimate expectation that a contract will be entered into) until such time as entry into the Contract has been confirmed by the Contracting Authority.
How it was run
Official notice- Submission deadline
- 18 Dec 2025, 15:00 GMT
- Clarification deadline
- 9 Dec 2025, 15:00 GMT
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Tenders must be submitted electronically via the relevant Call for Tender (CfT) opportunity on eTendersNI, website details immediately below.
Paper submissions will not be accepted or considered and will be rejected by the Contracting Authority / Buyer.
The tender documents are available with unrestricted and full direct access, free of charge, at: URL etendersni.gov.uk/epps ↗
Timeline
20 Nov 2025 → 12 Mar 2026 · 8 dates- Tender notice published331 days ago20 Nov 2025, 09:44 GMT
- Clarification questions by312 days ago9 Dec 2025, 15:00 GMT
- Submission deadline303 days ago18 Dec 2025, 15:00 GMT
- Award decision expected by270 days ago19 Jan 2026, 23:59 GMT
- Contract starts258 days ago1 Feb 2026
- Assessment summaries sent241 days ago18 Feb 2026
- Standstill ends231 days ago27 Feb 2026, 23:59 GMT
- Latest notice published219 days ago12 Mar 2026, 14:41 GMT
Notice history
5 events · 3 releases on Find a Tender · since 20 Nov 2025- Tender notice published20 Nov 2025, 09:44 GMTUK4
- Contract award notice published18 Feb 2026, 12:38 GMTUK6
- Status changed to complete18 Feb 2026, 12:38 GMT
- Contract signature expected1 Mar 2026, 23:59 GMTscheduled
- Contract details notice published12 Mar 2026, 14:41 GMTUK7
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lot 1 · Northeast1 award | |||
| LANDSCAPING CENTRE LTDSMELot 1 - Northeast Area2 Mar 2026 – 1 Mar 2029 · up to 1 Mar 2031Extensions: Two x 12 month extension periods | £500,000 | 17 Feb 2026 | Awarded |
| Lot 2 · Northwest1 award | |||
| R&M Greenkeeper LtdLot 2 - Northwest Area2 Mar 2026 – 1 Mar 2029 · up to 1 Mar 2031Extensions: Two x 12 month extension periods | £372,000 | 17 Feb 2026 | Awarded |
| Lot 3 · Southeast1 award | |||
| LANDSCAPING CENTRE LTDSMELot 3 - Southeast Area2 Mar 2026 – 1 Mar 2029 · up to 1 Mar 2031Extensions: Two x 12 month extension periods | £883,000 | 17 Feb 2026 | Awarded |
Contracts
Lot 1 - Northeast Area · LANDSCAPING CENTRE LTDSME
- Signed
- 1 Mar 2026
- Value
- £500,000
- Period
- 2 Mar 2026 – 1 Mar 2029 · up to 1 Mar 2031 with extensions
- Status
- active
- Extensions
- Two x 12 month extension periods
No agreed KPIs: The value of this contract is below the relevant threshold of £5 million including VAT and as such the reporting and publication of KPIs is not mandated.
Lot 2 - Northwest Area · R&M Greenkeeper Ltd
- Signed
- 1 Mar 2026
- Value
- £372,000
- Period
- 2 Mar 2026 – 1 Mar 2029 · up to 1 Mar 2031 with extensions
- Status
- active
- Extensions
- Two x 12 month extension periods
No agreed KPIs: The value of this contract is below the relevant threshold of £5 million including VAT and as such the reporting and publication of KPIs is not mandated.
Lot 3 - Southeast Area · LANDSCAPING CENTRE LTDSME
- Signed
- 1 Mar 2026
- Value
- £883,000
- Period
- 2 Mar 2026 – 1 Mar 2029 · up to 1 Mar 2031 with extensions
- Status
- active
- Extensions
- Two x 12 month extension periods
No agreed KPIs: The value of this contract is below the relevant threshold of £5 million including VAT and as such the reporting and publication of KPIs is not mandated.
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Northeast | 3final-stage tenders | 2 | 0 | — |
| 2 · Northwest | 4final-stage tenders · 5 at stage one | 3 | 0 | — |
| 3 · Southeast | 3final-stage tenders | 2 | 0 | — |
Contracting authority & participating public bodies
3 public bodies on the noticeOther public bodies
- CPDBeneficiary authority
- CPD - Supplies & Services DivisionProcess contact pointProcuring entityConstruction and Procurement Delivery – Supplies and Services Division, is a Centre of Procurement Expertise and provides a central procurement function for central government in Northern Ireland.
Bidders & participating suppliers
2 commercial parties on the notice- Landscaping Centre LTDAwarded supplier
- R & M GREENKEEPER LTDAwarded supplier
Official documents & specifications (7)
Official links; attachments are not copiedNotices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract details notice Contract details notice on Find a Tender
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender