Official UK procurement notice
ID 5177126 - DoJ - NIPS - Supply and Delivery of Fresh and Prepared Fruit and Vegetables
Authority: Northern Ireland Prison Service (Central government)
What is being bought2 lots · detail below
Published requirement descriptionThe Northern Ireland Prison Service (NIPS) (the Buyer) is an Executive agency of and operates under the control of the Department of Justice for Northern Ireland (DOJ) and is responsible for the management of His Majesty’s Prisons in Northern Ireland. It is governed by the Prison Act (Northern Ireland) 1953 and the Prison and Young Offenders Rules (Northern Ireland) 1995. The Buyer requires a Supplier(s) to supply and deliver fresh and prepared fruit and vegetables. The requirement has been split into two lots. Lot 1 – Maghaberry Prison and Hydebank Wood College and Women’s Prison and Lot 2 - Magilligan Prison. Tenderers may bid for one or both Lots providing they have the capacity to deliver the requirement as stated. The Supplier must provide all items listed within the Lot. The contract will be for a period of three (3) years followed by two optional extension periods of twelve (12) months each.
CPV: Fruit, vegetables and related products
Lots and requirements (2)Procurement structure
2 lots · all with a published value (£2,000,000 together) · a supplier may bid for at most 2 of them · same evaluation weights on every lotLot #1Maghaberry Prison and Hydebank Wood College and Women’s PrisonAwardedPublished value£1,300,000
Lot #2Magilligan PrisonAwardedPublished value£700,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Qualitative: 25%
- Quantitative: 75%
Published award criteria (2)
- Qualitative: 25
- Quantitative: 75
- Price carries 75 of 100 points: a 10% discount moves about 7.5 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 19 Feb 2024, 11:55 GMT
- Last source update
- 19 Jul 2024, 16:45 BST
- Award evaluation window
- 22 Mar 2024 – …
- Authority reference
ID 5177126- FTS notice number
2024/S 000-022567- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-043b11Find a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Review procedure
CPD complied with the Public Contracts Regulations 2015 and incorporated a standstill period (i.e a minimum of 10 calendar days) at the point information on the award of the contract is communicated to tenderers. That notification provided full information on the award decision. This provided time for unsuccessful tenderers to challenge the award decision before the contract was entered into.
Publisher note: Please note that information relating to contractors engaged by the Northern Ireland Department of Justice, and associated bodies, is not published in any publicly accessible. forum or publication. This is to protect such contractors, whose security and safety could be threatened by dissident terrorist organisations still active in Northern Ireland if their details became known. This is consistent with Regulation 50(6)(a).. . The contract values listed are broad estimates only and include additional quantum for unforeseen demand and to future proof for additional potential. There is no guarantee of any level of business under this contract. The estimates are not deemed to be conditions of contract nor a guarantee of minimum demand or uptake. No compensation will be payable to a contractor should the actual demand be less than that stated. Contract Monitoring: The successful contractors' performance on this contract will be managed as per specification and regularly monitored. Contractors not delivering on contract requirements is a serious matter. It means. the public purse is not getting what it is paying for. If a contractor fails to reach satisfactory levels of contract performance they will be given a specified time to improve. If, after the specified time, they still fail to reach satisfactory levels of contract performance, the matter. will be escalated to senior management in Construction and Procurement Delivery for further action. If this occurs and their performance still does not improve to satisfactory levels within the specified period, it may be regarded as an act of grave professional misconduct. and they may be issued with a notice of written warning and notice of unsatisfactory performance and this contract may be terminated. The issue of a notice of written warning and notice of unsatisfactory performance will result in the contractor being excluded from all. procurement competitions being undertaken by Centres of Procurement Expertise on behalf of bodies covered by the Northern Ireland Procurement Policy for a period of up to 3 years from the date of issue of the notice.
How it was run
Official notice- Submission deadline
- 22 Mar 2024, 15:00 GMT
- Submission channel
- {"electronicSubmission","written"}
- Accepted languages
- en
- Bids opened
- 22 Mar 2024, 15:30 GMT
Timeline
22 Mar 2024 → 19 Jul 2024 · 4 dates- Submission deadline22 Mar 2024, 15:00 GMT
- Bids opened22 Mar 2024, 15:30 GMT
- Bids must remain valid until20 Jun 2024, 23:59 BST
- Notice published19 Jul 2024, 16:45 BST
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete19 Jul 2024, 16:45 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lot 1 · Maghaberry Prison and Hydebank Wood College and Women’s Prison1 award | |||
| Information withheld for security reasons | £1,300,000 † | — | Awarded |
| Lot 2 · Magilligan Prison1 award | |||
| Information withheld for security reasons | £700,000 † | — | Awarded |
Contracts
Lot 1 – Maghaberry Prison and Hydebank Wood College and Women’s Prison · Information withheld for security reasons
- Signed
- 19 Jul 2024
- Value
- £1,300,000
- Status
- active
Lot 2 - Magilligan Prison · Information withheld for security reasons
- Signed
- 19 Jul 2024
- Value
- £700,000
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Maghaberry Prison and Hydebank Wood College and Women’s Prison | 4bids · 4 electronic · 1 from abroad | 0 | — | — |
| 2 · Magilligan Prison | 4bids · 4 electronic · 1 from abroad | 0 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- The UK does not have any special review body with responsibility for appeal/mediation procedures in public procurement competitions. Instead; any challenges are dealt with by the High Court, Commercial Division, to which proceedings may be issued.Review body
- The UK does not have any such bodies with responsibility for appeal/mediation procedures. Instead; any challenges are dealt with by the High Court, Commercial Division, to which proceedings may be issued regarding alleged breaches of the PCR 2015 as amended.Review body
Bidders & participating suppliers
1 commercial party on the notice- Information withheld for security reasonsAwarded supplier
Official documents & specifications (1)
Official links; attachments are not copiedTender pack and attachments
- Technical selection criteria